An In-depth Asana Review & Comparison of Alternatives to Asana. Read This Article to Know More About the Features and Pricing of Asana and its Competitors:
Team Collaboration, Work Management, and Project Management are the key aspects of any company to outperform others in the competitive market. Besides, these skills are the core to developing the manpower of an organization of any size.
Why Is Project Management Necessary?
A single person can not run a whole community. We need a system that can simplify the tasks assigned to manpower in different scenarios.
If a team is working on a marketing project, then proper cooperation and coordination among team members is the key to achieving the goals and deriving effective results. Team collaboration software plays an important role in such scenarios.
Given below is the graph depicting the market size of team collaboration software in the US.
In the United States, the usage of on-premise team collaboration software is decreasing compared to the Cloud solution. People tend to rely more on cloud collaboration services as it gives them the power to access their projects and collaborate with other team members remotely from any location.
Project management with the collaboration of the team is not an easy task. The larger the team, the more is the chaos and stress for the team members. An essential and efficient tool for task management makes you develop coordination between your team and helps you to organize your tasks seamlessly.
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What You Will Learn:
- Asana Review
- Top Asana Alternatives That You Should Know
Asana came into existence to replace emails for work and team collaboration. This was done especially to save as much time as possible and to stay focused on the goals, projects, and daily tasks that grow the business.
Asana focuses more on workflow management between the teams and is a very beneficial software for small enterprises.
The software is very appealing as it provides better dependency management and works great with larger projects. Moreover, it also gives the power to control and customize the needs to manage the team’s and organization’s projects.
Asana also lets you add followers, comments, and tags. One great thing about this software is that it allows group discussions with multiple workspaces.
Asana’s Dashboard helps to stay organized by planning and structuring work in a way that’s easy for the user.
A dashboard is an all-in-one place where priorities and deadlines could be set, and details sharing & assigning tasks can be performed. It also helps the users to stay on track by following projects and tasks at every stage.
Get onto the work from any device and any location, so you don’t miss any important details. Moreover, handling and assigning tasks can be done to match the deadlines. The dashboard enables the users to see the latest updates, and new tasks, and chat with the team members for ease of work.
With such a comprehensive dashboard, Asana has a set of features for increasing productivity.
- Organizes work into shared projects in the form of lists or Kanban Boards.
- Divide work into breakable pieces for managing tasks.
- A task assignee is appointed so that everyone knows who’s responsible.
- Custom fields, sections, and columns for task organization and workflow management.
- Forms, due dates, start dates, timeline, attachments, likes, templates, comments, etc. for interactive collaboration.
- Teams are created for every project to stay organized and connect members with a shared calendar and conversation.
- Team members could be added as followers so that they can follow along with the work.
- Collaborate with outsiders like guests, vendors, and merchants.
- Admin controls for creating hidden teams for sensitive projects by limiting access to certain tasks, and having additional control over teams.
Integration with third-party apps for smooth workflow in any project.
For Example, Dropbox and Google Drive for attaching files directly to the tasks. Other integrations like Chrome, Litmus, GitHub, Zapier, Harvest, etc. for easily accessing the files in one place.
Easily communicate with your team members, clients, and higher management with Gmail and Outlook add-on so that you never miss track of important information. Built-in options like forums and commenting help anyone to stay on task and come out with a proper result.
The best part is that Asana’s Basic plan is available free for up to 15 team members and for personal use too.
It offers three premium plans with a free trial option:
- Premium: For Small Teams ($9.99 per user per month).
- Business: For Large business-oriented Teams ($19.99 per user per month).
- Enterprise: For Organizations with advanced security needs (Custom pricing).
Limitation of Asana
Asana is one of the most popular solutions for team collaboration and has made its mark as the must-have task management software.
Despite providing such great features and functionalities, Asana has its own set of limitations too.
Given below are some of the reasons that one should consider before investing in Asana:
This is one of the major factors to be considered when you are ready to invest in Project Management Software.
Asana offers a free plan, but still, it stands out to be expensive as all important features are in the paid plan that starts from $9.99 per user a month. Multiple tools other than Asana offer a broad range of features at minimal pricing.
#2) Task Management:
One of the major drawbacks of Asana is the task assignment. A task could be assigned to a single person only. There are situations where a single task needs to be assigned to more than just one member.
Also, the task status mode could only be identified as open or closed. There is no other way to identify if the task is pending, being reviewed, or in progress.
#3) Limited Access:
Asana gives you the option to select either a List or Board view. Once you have selected the view you have to stick to that only and there’s no option to change it. Also, it has limited space which means you cannot create multiple address spaces for your business.
#4) Mobile App:
Asana’s mobile app is limited in comparison to its web application while managing projects remotely. This is quite inconvenient.
#5) Lack Of Changes:
Using Asana may sometimes lead to distraction and making changes in tasks and projects is very cumbersome. You can apply only a single change at a time for each task separately which is very time-consuming.
Top Asana Alternatives That You Should Know
With many tools available for the project management arena, we have listed the top competitors for Asana below along with the reasons why they could work better.
|Basis||Free Plan/Trial||Suitable For||Open Source||Deployment||Language||Devices||Pricing|
|Asana||Available||Small, medium, and large teams||No||Cloud-hosted||English||Windows, Linux, Android, Mac, iPhone.||Starting from $9.99 per month|
Comparison Chart of Asana & Its Competitors
|Basis||Free Plan/Trial||Suitable For||Open Source||Deployment||Devices||Pricing|
|monday.com||Available with unlimited users and boards.||Small to Large Businesses.||No||Cloud-based & Open API.||Windows, |
|Starts at $17/month.|
|Jira||Available||Small to large enterprises||No||Cloud-Hosted and On-Premise||Windows, Linux, Mac, iOS, and Android.||Starting from $7.75/month.|
|Wrike||Available||Medium and Large Teams.||No||Cloud-hosted & Open API.||Windows, |
|Starting from $9.80 per month|
|ClickUp||Available||Small, Medium and Large Teams.||No||Cloud-hosted||Windows, |
|Single plan for $5 per month|
|Smartsheet||Available||Small to Large Businesses||No||Cloud based and open API||Mac, iOS, Android, Windows||Starts at $7 per month per user.|
|WorkOtter||Free demo||Small to large businesses||No||Cloud-based||Windows, Mac, iOS, Android||Quote-based|
|Teamwork||Free plan & trial available.||Small to large businesses & freelancers.||No||Cloud-based||Web-based, Windows, |
|Free Plan &
The price starts at $10/user/month.
|OpenProject||Available||Small, Medium and Large Teams.||Yes||Cloud-hosted & On-premise.||Windows, |
|Two plans for $5.5 and $6.65 per month|
Best for small to large businesses.
monday.com is an all-in-one solution that has many more features than just the project and tasks. It can be a good alternative to Asana. It will help you in managing multiple projects at once. It will be easier to import the work here
- The tool will allow you to customize the notifications.
- It provides features for built-in workflow automation. You will be able to automate the workflow without a third-party integration.
- The dashboard will provide you with a high-level visual overview of a team’s work.
Pricing: monday.com pricing plan starts at $17 per month (Basic plan) for two users. Asana offers a free plan for teams with up to 15 members. monday.com offers a free trial with unlimited users and boards but there is an absence of a free plan. Three more pricing plans are available with Monday.com, the below image will show you the details for them.
Verdict: If we compare Asana and Monday.com then unlike Asana, Monday.com provides the features of access controls, activity tracking, allocation, and asset management. Though Monday.com provides more features than Asana it lacks in supporting the Linux platform.
Best for Small and Large Businesses.
Jira makes it to my list for two of its key features. It can be used to set up custom workflows that streamline the entire project management process at the behest of the teams responsible for undertaking it.
On the other hand, the platform truly excels at automating tasks to make sure a project moves smoothly from its initial development stage to its eventual release. In addition, Jira provides teams with native roadmaps that allow them to track their work and take action whenever necessary to ensure everybody on the team is on the same page.
- Customizable Workflows
- Agile Reporting
- Task Automation
- Basic and Advanced Roadmaps
- Calendar Management
Verdict: Jira is a platform that is ideal for project management teams who wish to streamline and automate processes crucial to the successful execution of their work. Its ability to visualize tasks via customizable workflows and no-code automation engine are some of its strongest features.
Price: There are 4 pricing plans with a 7-day free trial.
- Free for up to 10 users
- Standard: $7.75/month
- Premium: $15.25/month
- Custom enterprise plan is also available
Best For Reporting, Marketing automation, and Sales purposes.
Wrike is an online collaboration and project management tool that helps users in gaining visibility, simplify planning, enable collaboration, and streamline workflow. It is a powerful tool including Gantt charts to view data and schedule projects.
Also, read =>> Review and compare the best Wrike alternatives
It is easily adjustable to keep each and every one on track. Loaded with high-performance robust features, it makes managing tasks simple and straightforward.
- Simplified project planning with dynamic request forms to ensure every team member has every project detail.
- Turbocharge processes to master handoffs and always know what happens next with the custom workflows.
- Streamline collaboration to keep an entire team on one single page and to visually share feedback.
- Enhances visibility by eliminating bottlenecks, optimizing resources, and improving processes.
- Create, plan, collaborate, report, and customize everything in the project in one place.
Just like others, Wrike also offers one free plan for a small team.
It offers four different paid plans with the option of a free trial:
- Professional: For full Project Planning & Collaboration ($9.80 per user per month).
- Business: For Customization & Exec Reporting ($24.80 per user per month).
- Marketers: Tailored solution for Marketing Teams (custom pricing).
- Enterprise: A Comprehensive Solution for Enterprises (custom pricing).
Verdict: Wrike offers in-built Gantt charts for reporting and tracking project progress which Asana does not offer. Also, Asana does not offer time tracking, marketing automation, and sales integration which Wrike does.
Best For All types of needs including Personal, Teams as well as Enterprise.
ClickUp is an all-in-one app for increasing productivity through tasks, docs, conversations, timelines, spreadsheets, etc. Also, it is one of the most popular cloud-based platforms with a beautifully simple and intuitive interface for project management.
ClickUp has over one thousand built-in native integrations and free time tracking features to ensure the time spent on each task.
- Custom statuses, Checklist templates, Multiple assignees, Task dependencies, Agile board view, Resolve comments, etc.
- Workload chart, Filter & search, Sorting, Recurring tasks, Multitask toolbar, Task tray, Task mentions, and Drag-drop functionality.
- Subtasks, Draft tasks, Tasks checklist, Bulk rescheduling, Priorities, Portfolios, and Team templates.
- Time view, Time tracking, Start and due dates, Native time tracking, Sync with calendars, Gantt charts, and Pomodoro timer.
- Super rich editing, Custom notifications, Tags, Custom color themes, Dark mode, Collaboration detection, Amazon Alexa, and much more.
ClickUp offers one free plan for every user and one premium plan for highly advanced features costing CA$ 6.61 (US$ 5 ) per user per month.
Verdict: ClickUp offers more features than Asana in its forever free plan and even if you upgrade to a premium plan, it won’t cost you much. Moreover, it offers multiple project views and the feature of converting comments into a task which Asana does not offer.
Best for Small to Large Businesses.
Smartsheet comes with a robust set of capabilities that can give Asana tough competition with regard to project management and workflow automation. With a comprehensive management dashboard, Smartsheet can be used to manage, plan and track tasks by multiple team members under a single all-encompassing platform.
The platform can also be used to visualize a task’s progress and timeline with the help of charts and boards. Smartsheet supports Gantt, Calendar, and Kanban views, thus helping users monitor their tasks easily and keep the project moving ahead.
- Task Tracking
- Team Collaboration
- Time and Expense Tracking
- Secure Request Management
- Resource planning
Verdict: Smartsheet clearly comes out on top when pitted against Asana. Due to its many features, Smartsheet is simply better at tracking, managing, and collaborating on tasks of varying types and sizes. This is a platform that we believe has a lot to offer to small, medium, and large enterprises alike.
Price: Pro: $7 per user per month, Business – $25 per user per month, Custom Plan available. A free plan is also available.
Best for Project, Resource, and Portfolio management.
WorkOtter is a simpler and far more flexible alternative to Asana when it comes to cloud-based project management. It features a customizable dashboard, which makes the task of creating workflows, resource planning, and managing portfolios look like a walk in the park.
As a project management software, WorkOtter is extremely powerful. You can leverage it to handle enterprise PPM capabilities like program management, earned value management, capitalization, critical path, and resource assignment.
- Customizable dashboard
- Interactive Workflow tracking maps
- Built-in project logs
- Project-by-project reporting
- Resource planning and allocation
Verdict: With a customizable dashboard and multiple planning options to boast, WorkOtter has enough working in its favor to blow Asana out of the water. It also benefits from a flexible pricing structure and an interactive interface that makes it not only a good alternative to Asana but also one of the best project management tools that businesses have at their disposal today.
Price: It adheres to a pay-as-you-go model. You’ll need to contact them directly for a quote. A free demo of the software is offered upon request.
Best for small to large businesses and freelancers.
Teamwork is a project management software that can be used for large as well as complex projects. It has capabilities for collaborative project planning, reporting & dashboards, task prioritization, etc. When compared to Asana, it offers more ease of doing business.
- Custom client permissions
- Powerful filters
- Task assigning capabilities
- In-built time tracking
Pricing: Teamwork offers a free trial. The platform is available with four pricing plans, Free (forever free), Deliver ($10/user/month), Grow ($18/user/month), and Scale (Get a quote). These are the annual billing prices.
Verdict: Teamwork will be a great alternative to Asana. It offers the features and functionalities for executing projects at a scale that Asana lacks. Asana doesn’t have depth features.
Best For Individuals and Small teams.
Trello is considered to be one of the most fun, free, and flexible ways of organizing and planning projects. Its powerful tools are used for individual as well as group Project Management.
It is a web-based platform that is designed to handle all daily tasks and works great for individuals as well as small teams. It has a very beautifully designed intuitive dashboard with boards, cards, and lists.
- Trello Boards are used to create checklists and adding of attachments like images, files, documents, etc.
- Lists reflect the stage of progress like the task to be executed, the task currently in progress, and the task completed.
- The card represents a single task and lets you attach images, and documents, give labels and assign tasks.
- Drag-drop functionality, Mobile functionality, Inline editing, Email notifications, and Developer API.
Like Asana, Trello also offers a forever free plan for every user along with two paid plans for the upgrading teams.
- Business Class: For Multi-user teams ($9.99 per user per month).
- Enterprise: For Large Enterprises with diverse needs ($20.83 per user a month for up to 100 users).
Further reading => Trell Vs Asana – which is a better tool?
Verdict: When compared to Asana, Trello offers a broad range of features for its free plan. It is much easier to use Trello with a simple Kanban design and intuitive interface with a drag-drop functionality. Trello is only good for personal use and small teamwork and not for large enterprises.
Best For Multilingual users and Integrations.
MeisterTask claims that they are the most intuitive Collaboration and Task management tool on the web. The software is smart, agile, and visual as it allows us to create a project, add as many team members, assign tasks, and follow to watch others’ progress.
It also offers a customizable dashboard to track your project performance and increase productivity from day to day.
- Customizable dashboards with unlimited projects and unlimited project members.
- Unlimited integrations, Automation, Recurring tasks, Multiple team members, Custom fields, Statistics, and Reports.
- Custom backgrounds, Project groups, Roles & permissions, Searchable task archives, Multiple checklists, etc.
- Dedicated account manager, Personalized onboarding assistance, Security restrictions, and SAML single sign-on.
MeisterTask also offers one free plan like others for simple and fun task management.
It offers three paid plans:
- Pro: For Powerful integrations & Workflow automation ($8.25 per user per month).
- Business: For Group sharing & Sophisticated permissions ($20.75 per user per month).
- Enterprise: For Company needs (custom pricing).
Verdict: MeisterTask and Asana offer similar features but can differ based on the interface. Asana has a less intuitive and interactive interface than MeisterTask and the pricing of Asana is also high.
Best For Personal use, Beginners, Small teams, and Freelancers.
Freedcamp is a cloud-based, mobile, and desktop software for easy project management and team collaboration. The best part is that Freedcamp is completely free for an unlimited number of users, files, and projects.
If there are higher requirements, premium plans are also available at an affordable price. It provides Gantt charts, Kanban board, task lists, etc. for a better way to stay organized.
- Tasks, Calendars, Files, Discussions, Milestones, Time, Wall, Passwords, etc.
- Wiki, Issue tracker, Invoices+, CRM, Project templates, Reports, Emails, Google Drive, Dropbox, and OneDrive.
- White labeling, Fast support, Daily backups, Private cloud, 2FA, SSO with SMAL.
- Data feed links, Subtasks pro, Start & end date, Recurring tasks, Gantt chart, Custom fields, etc.
Freedcamp claims that they offer simple and honest pricing and it looks like they do. They offer one free plan for every user with unlimited projects.
Their paid plans are:
- Minimalist: For Basic Requirements ($2.49 per user per month).
- Freelancer: For Higher needs ($4.99 per user per month).
- Business: For more Complex Requirements ($8.99 per user per month).
- Enterprise: For the organization’s Advanced needs ($16.99 per user per month).
Verdict: Freedcamp offers a broad range of features in its free plan than Asana. Moreover, the platform is much more intuitive and user-friendly to use. Kanban boards, Task lists, Multiple views, and Pricing make it a perfect alternative to Asana.
Best For Agile Project Management and Multi-Project Scheduling.
OpenProject is the open-source platform for Team Collaboration and Project Management so that the teams can work seamlessly and collaboratively on their projects.
The software supports your project management process along with the entire project life cycle. OpenProject is one of the easiest ways for project management and roadmap planning with intuitive Kanban boards, Agility, and Scrum.
- Project planning & scheduling with shared Timelines, Calendars, Gantt charts, and Work packages.
- Product roadmap & release planning to Plan, Visualize, and Communicate roadmap product.
- Task management & Team collaboration with the easiest way of tracking teamwork and getting results.
- Bug tracking, Filters, Workflow, and Custom fields for fast issue tracking and clear communication within the team.
- Time tracking, Cost Reporting, and Budgeting help to stay on top of the Project budget and cost spent.
OpenProject offers one Community free plan for all users and two paid plans.
Paid Plans include:
- Cloud: For Premium Features & Support ($5.5 per user per month).
- Enterprise: For High security & Professional Support ($6.65 per user per month).
Verdict: When compared to Asana, OpenProject is an open-source and agile platform for Project management and Team collaboration with multi-project scheduling features to gain more visibility and clearance within teams with real-time tracking and advanced features.
Best For its single and comprehensive pricing plan for all types of teams.
Basecamp is another project management software but with a bit different concept. They believe in combining all the tools that the teams need in a single, straightforward package.
Basecamp was specially developed to remove the barriers in communication and make the software (As a basecamp!) for discussing ideas, Planning marketing campaigns, Sharing projects, etc. It is considered to be the one-stop solution for project management.
- Create to-do lists for Assigning tasks, Attach media files, Comment directly on tasks and lists, Track work, etc.
- Message boards for customizing own post types, Embed images and files, Applaud messages and comments, etc.
- Create schedules for every project, Document, and File storage linked with Google Docs, and Real-time group chat for quick issues resolution.
- Check-in questions for the whole team, client access to work with clients and teams in one place.
- Hill charts, Direct messages, Email forwards, Reports, Notifications, and everything else.
Pricing: Unlike others, Basecamp doesn’t offer any free or paid plans for different needs. It has a very simple pricing plan of $99 per month, all-inclusive. Whether you are 5 or 50, Basecamp will charge the same pricing for every business need. They also provide unlimited project management with a free trial for 30-days.
Verdict: Basecamp offers very simple pricing but can lead to high pricing when you have a very small team. Initially, they offer a free trial for 30-days but there is no free plan available. Basecamp does provide high-end features but can cost expensive for small teams and can be even much affordable for larger teams.
Quire is a modern project management software that helps dynamic teams get things done and achieve higher productivity. Users can take advantage of an unlimited nested task list and exchangeable Kanban Board in Quire to manage their complicated projects.
- Nested task list
- Kanban boards
- Recurring dates, Due dates, Start dates
- Multiple Assignees
- Calendar, Slack integrations.
- Dynamic Reports
- Intuitive, simple, and clean interface.
- Easy to use and straightforward.
- Cross-device platform
- Data export and backup
- Project template
Lack of diverse theme options.
Best for small to large businesses.
Hive is a powerful platform for project and process management. It provides a robust set of features and ultimate flexibility for switching between the views. It will simplify the feedback loops and approval cycles by providing the functionalities like sharing proofs, assigning approvals, providing feedback, etc.
- Hive will let you design custom workflows for automating routine tasks.
- It will provide a bigger picture by combining several projects across your company through Summary Views.
- It provides many more features like action cards, my action list, proofing & approvals, Hive analytics, etc.
Pricing: Hive offers monthly as well as annual billing plans. Its basic package starts at $12 per user per month. The product can be tried for free. The below image will show you the detailed pricing of Add-ons.
Verdict: If we compare Hive with Asana then Hive provides the features that are absent in Asana such as Summary View, Actions for multiple people, external users, native messaging, native email, time tracking, and reporting & analytics. Hive provides one more feature unlike Asana i.e. desktop app.
Best for small to large businesses.
Favro is an agile planning & collaboration tool. It is an all-in-one app for collaborative writing, planning, and organization. It provides a facility to build a flexible view for multiple teams or planning boards. It offers features and functionalities for building specialized automations according to your team’s requirements.
- Favro offers the product Sheets & Databases that will let you add columns, hierarchies, and calculations.
- Sheets & Databases will help you with breaking down the big chunks of work into smaller pieces.
- It is an all-in-one tool that has functionalities for planning, organization, agile project management, portfolio management, etc.
Pricing: Favro offers three pricing plans, Lite ($10.2 per month), Standard ($13.6 per month), and Enterprise ($25.5 per month). It offers flexibility in choosing the number of users as per your requirement. The price of the chosen plan will change accordingly. A free trial is available for the tool.
Verdict: Favro is a tool for agile planning and collaboration. The tool can help multiple teams such as development, external development, QA, HR, etc. With Favro, you will get multiple tools in one place such as scrum, Kanban, Tickets, etc.
Backlog is an all-in-one project management tool designed and built for development and cross-functional teams that fills some gaps left by other PM tools.
- Create custom statuses to track task progress.
- Simple ticket management.
- View your work area with a variety of layouts – Boards, list view, Gantt charts, and the ability to easily switch between each.
- Feature-rich mobile apps.
- Projects are easily managed with tasks and subtasks. Useful task attributes include versions, milestones, priorities, categories, assignees, and progress.
- Gantt and Burndown charts are available.
- Built-in project Wikis allow users to document processes, organize meeting notes, and track changes.
- Both web-based and self-hosted versions are available.
- Native iOS and Android apps.
Verdict: Comparing Backlog with Asana, they both offer a majority of features and tools that a project manager would want. However, Backlog will better support your business when you need something solved now with their live support team.
A PM can also better track a project by being able to manage tickets both on desktop and from the Backlog app with a lower per-user cost.
Pricing: Backlog offers a free version, while the next level is $35/month which includes 30 users. A self-hosted version is also available, starting at $1,200/year for 20 users.
Project management and team collaboration are all about managing the workflow from lower to upper level by eliminating bottlenecks. If the workflow is not proper then there cannot be effective collaboration and project management will be more chaos.
So while selecting your Project Management tool, be conscious and make a better decision. In this article, we reviewed the project management tool Asana and its alternatives.
Tools like monday.com, ClickUp, Wrike, and Teamwork are the better alternatives to Asana for larger teams with high-end and advanced features.
Suggested reading =>> Asana vs ClickUp – A comparison
Any developer who is keen to work on open-source software should go for OpenProject. For small teams and personal use, every tool is offering a free plan. Still, Trello, MeisterTask, and Freedcamp are the most intuitive and easy-to-use platforms.