14 Best Free CMMS Software for Maintenance in 2024

Analysis of the Top CMMS Platform with Features and Comparison. Pick the best CMMS Software of your choice to track and monitor tasks for perfect workflows:

The Computerized Maintenance Management System, or CMMS, is an extremely useful tool for businesses. Both asset maintenance and asset management can be simplified with this software. It helps maintenance experts perform their duties more efficiently and on time.

CMMS software can dramatically improve the efficiency and longevity of equipment and assets. This is one of the reasons why these tools are used very extensively in industries that rely on physical infrastructure to perform their day-to-day operations.

A variety of industries rely on CMMS systems to automate and streamline their workflows. If you want to boost the efficiency of your maintenance process or extend the lifespan of your business’s physical infrastructure, a CMMS system is a must.

CMMS Software Solutions: Top-Rated List

CMMS Solutions caters to businesses that wish to digitally plan, manage, track, and streamline their maintenance processes. This helps automate their processes by eliminating heavy paperwork.

The CMMS solution helps organizations consolidate information about work orders, assets, logs, purchase orders, vendors, maintenance reports, etc.

There are several CMMS solutions that boast of providing excellent services to their customers. We have compiled the best CMMS solutions to help you make an informed decision.

CMMS Vs. Enterprise Asset Management

CMMS and Enterprise Asset Management solutions are often used interchangeably. However, both are different from each other. CMMS focuses on streamlining the maintenance processes whereas EAM tools can track and manage assets throughout their life cycle.

Refer to the table below to understand the differences between the CMMS and EAS with respect to different parameters:

Also Read =>> Introduction to SAP ERP Software & SAP ERP Modules.

List of the Best CMMS Software

Popular and remarkable CMMS software solutions available:

1. MicroMain
2. Hippo CMMS
3. Limble CMMS
4. MaintainX
5. eMaint
6. UpKeep
7. Fiix
8. Asset Panda
9. Maintenance Connection
10. Smartsheet
11. eWorkOrders
12. Fracttal
13. FMX
14. Azzier CMMS

Comparison Table of Top CMMS Platforms

Detailed Review:

#1) MicroMain

Best for providing user-friendly and feature-rich maintenance management.

MicroMain is on top of the list as a maintenance management solution that is both easy to use and powerful. This software can be used by both admins and technicians as soon as it is deployed. There is no need for a significant learning curve. The software performs all the activities you expect a typical computerized maintenance management system to do.

It comes with basic and advanced features that together help organizations increase the lifespan of their assets and reduce equipment downtime and costs associated with maintenance tasks.

Features:

• Inventory Management
• Work Order Management
• Asset Management
• QR Code Enablement

Pros:

• Easy to use
• KPI Tracking
• Facilitates real-time reporting
• Facilitates easy integration with API

Cons:

• The fee that starts at $89 per admin month can prove expensive to some organizations.

Verdict: MicroMain is powerful and easy to use. It comes with features that assist with efficient and cost-effective maintenance management. I highly recommend MicroMain.

Price:

• $89 per admin per month
• $39 per technician per month
• Free 14-day trial

Website: MicroMain

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#2) Hippo CMMS

Best for insightful maintenance report generation.

Hippo CMMS is an excellent maintenance management system that offers the best reporting capability. Its ability to generate comprehensive reports is backed by other features integral to the seamless maintenance of organizational equipment and assets.

This software can be used to manage equipment inventory, respond to work orders, manage vendor details, and perform predictive maintenance. Just like MicroMain, users don’t have to be technically proficient to use Hippo CMMS. This user-friendly interface and web-based deployment will ensure your team has a tool that is easy to set up and use.

Features:

• Work Order Management
• Inventory Management
• Predictive Maintenance
• Vendor Management

Pros:

• Seamless web-based deployment
• Can produce insightful maintenance reports
• Very easy to use
• Schedule automated predictive maintenance

Cons:

• Lacks certain crucial asset management features

Verdict: Hippo CMMS has a simple interface and a plethora of features. It is exceptional at centralizing data, scheduling automated predictive maintenance, and generating reports to make the job of the maintenance team very easy.

Price:

• $39/user/month for the Starter Plan
• $55 /user/month for the Plus Plan
• $75/user/month for the Pro Plan
• 14-Day free trial

Website: Hippo CMMS

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#3) Limble

Best for Enterprise Asset Management.

Limble is different from other maintenance management solutions mentioned here. While they are primarily CMMS programs, Limble is a platform that provides the necessary tools to facilitate EAM (Enterprise Asset Management). It can be used to track assets and information about them across the organization.

With Limble you can get detailed maintenance reports and asset data in real-time and even track KPIs associated with the company’s equipment. You can access all information within seconds using the QR code provided.  The best aspect of this software is the unlimited number of custom fields that can be used to track all the asset information.

Features:

• Preventative and Predictive Maintenance
• Custom dashboard
• Work order and ticketing management
• Vendor Management

Pros:

• Keep track of all asset information with a few clicks
• Generate custom reports
• Over 20 configurable options are available
• Great Mobile App

Cons:

• Its primary focus isn’t asset maintenance

Verdict: With Limble, you get a platform that facilitates enterprise asset management. While not focused, your team can use this software to keep track of all assets and key information pertaining to it across the organization.

Price:

• $40 per user per month for the Starter Plan
• $70 per user per month for the Professional Plan
• $105 per user per month for the Business Plan
• $185 per user per month for the Enterprise Plan.
• 30-day free trial

Website: Limble CMMS 

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#4) MaintainX

Best for maintaining ideal safety standards.

MaintainX is probably one of the most popular maintenance management systems on this list. Its client base includes well-known and esteemed names such as Marriot and McDonald’s.

Ever since its inception, the software has attained great success in helping businesses maintain safety standards, ensuring seamless communication between multiple maintenance departments, and improving the lifespan of organizational assets.

Features:

• Facility Maintenance
• Asset Management
• Work Order Management
• Preventative and Predictive Maintenance

Pros:

• Tons of creative templates to choose from for form creation
• Affordable pricing
• A free forever plan is also available
• Intuitive mobile app

Cons:

• Unlimited work orders and asset management are only possible with its relatively expensive plan.

Verdict: Whether it is ensuring compliance with safety standards or optimal functioning of all assets, MaintainX can do it all with its comprehensive suite of features. It is also extremely affordable which makes it ideal for small businesses with a limited budget.

Price:

• Free Basic Plan available
• $8.33/month/user for the Essential Plan
• $32.50/month/user for the Premium Plan
• A Custom Enterprise Plan is also available

Website: MaintainX

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#5) eMaint

Best for its enterprise asset management tools.

eMaint, just like Limble CMMS, comes with tools that facilitate enterprise asset management. Moreover, the software is very simple to configure. You can customize it to best cater to the specific requirements of the organization.

eMaint CMMS currently boasts a user base of 50000, which is only growing with each passing day. Today, the software has found great success in the manufacturing, F&B, healthcare, and warehousing industries.

Features:

• Automated reporting
• Predictive and preventative maintenance
• Work Order Management
• Asset Management

Pros:

• Delivers Multi-site support
• Great at scheduling maintenance tasks
• Interactive Image mapping
• 24/7 online training

Cons:

• Pricing starts at $69/user/month and can prove expensive for small businesses

Verdict: eMaint is a good maintenance management software with a number of advanced features. It is easily configurable and can be scaled in accordance with the requirements of a growing business. It is definitely worth trying by subscribing to the offered 15-day free trial.

Price:

• Team Plan costs $69/user/month
• Professional Plan costs $85/user/month
• Enterprise Plan costs $120/user/month
• 15-day free trial

Website: eMaint

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#6) UpKeep

Best for its mobile app.

UpKeep is a management maintenance system that comes with the best mobile apps in the industry. It wouldn’t be wrong to say that it is a mobile-first solution that is ideal for teams who are always on the move.

Besides this, it has all the features that are needed for effective and efficient maintenance of assets. My favorite UpKeep features are the QR codes and meter readings. You can rely on these features to manage and maintain inventory in an efficient manner.

UpKeep today enjoys a massive user base that entails businesses dwelling in the manufacturing, education, government, and transportation industries.

Features:

• Work Order Management
• Asset depreciation tracking
• Automate workflows
• Maintain performance checklists

Pros:

• A great mobile app
• Facilitates both time and cost tracking
• Allows warranty tracking as well
• Track inventory and parts via QR codes

Cons:

• You are paying on a per-user basis, which makes the tool expensive

Verdict: UpKeep comes with one of the best mobile apps for a CMMS solution. The software is ideal for maintenance teams who find themselves on the move most of the time.

Price:

• Starter Plan costs $49/user/month
• Professional Plan costs $75/user/month
• Custom Business Plan is also available
• 7-day free trial

Website: UpKeep

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#7) Fiix

Best for simplifying work order management.

Fiix is able to simplify various aspects of the maintenance management process. It’s a tool that’s ideal for business teams that want to avoid the long learning curve that often comes with software like CMMS.

It excels in work order management, inventory management, and asset management as well as in the analytical reporting department. You get to visualize your data in multiple ways. Fiix also comes with an amazing mobile application that facilitates on-go asset maintenance.

Features:

• Work Order Management
• Inventory Management
• Asset Management
• Analytical Reporting

Pros:

• Intuitive mobile app
• Simplified maintenance management process
• Custom pricing
• Forever free plan available

Cons:

• Not exactly feature-rich

Verdict: Fiix makes up for what it lacks in features by delivering a desktop and mobile-based CMMS solution that can considerably simplify the entire maintenance process. It is easy to use, set up and delivers analytical reports that can be viewed in multiple ways.

Price:

• Free Forever Plan
• Basic Plan costs $45/per user/per month
• Professional Plan costs $75/user/month
• Custom Enterprise Plan

Website: Fiix

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#8) Asset Panda

Best for its comprehensive spreadsheet for asset tracking.

Asset Panda is an asset management solution with incredible CMMS capabilities. One of the best features of Asset Panda is the impressive spreadsheets, which can be used to track information regarding assets.

The software also facilitates seamless and efficient team collaboration. Every team member gets access to the asset-tracking information whenever they want.

Features:

• Asset and Tool Tracking
• Facilities Management
• Mobile Audit
• Leased Equipment tracking

Pros:

• Highly configurable
• Accommodates unlimited users
• Supports integration with multiple third-party applications

Cons:

• Lacks pricing transparency

Verdict: Asset Panda offers features that make tracking information about assets across the organization very simple. It facilitates mobile auditing and phenomenal team collaboration. Its integration with ActiveDirectory and SystemCenter makes it one of the best Microsoft CMMS software.

Price: Contact for a Quote

Website: Asset Panda

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#9) Maintenance Connection

Best for simplifying work order management.

Maintenance Connection CMMS software is a comprehensive work order management solution. It provides you with all the tools you need to prioritize, review, assign, track, and document work orders. The software also helps you by offering automated notifications to inform you about the status of your assets, work orders, etc.

Features:

• Compliance and Audit Assistance
• Automated Notifications
• Integrate with multiple third-party tools
• Inventory management

Pros:

• Feature-rich
• Simple interface
• Multi-site Asset Management Support

Cons:

• Customer support needs to be more responsive

Verdict: Maintenance Connection is a CMMS solution that stands apart from its competitors due to its comprehensive work order management capabilities. It is easy to use, offers flexible pricing, and is extremely rich in features.

Price: Contact for a quote

Website: Maintenance Connection 

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#10) Smartsheet

Best for real-time reporting.

Smartsheet allows you to capture issues in real time, thus making it extremely effective in maintaining assets and reducing downtime. You can also use the software to track expenses on maintenance activities. Moreover, Smartsheet also facilitates smooth team collaboration in real time with the help of attachments, comments, etc.

Features:

• On-site Documentation
• Budget Tracking
• Team Collaboration
• Document Management

Pros:

• Tons of spreadsheet templates to choose from
• Integrate with several mission-critical tools
• Allows barcode scanning
• Facilitates automated preventative maintenance

Cons:

• Not feature-rich

Verdict: Smartsheet is beneficial for tracking information in real-time pertaining to assets and work orders. While not as feature-rich as most tools on this list, it gets the job done when it comes to managing work orders and assets.

Price: You can try Smartsheet for free for 30 days.

• Pro: $9/month
• Business: $19/month
• Enterprise: Custom Pricing

Website: Smartsheet

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#11) eWorkOrders

Best for mobile maintenance.

eWorkOrders offers you on-the-go access to CMMS data. In addition to this, you also get software that efficiently facilitates end-to-end document management. This automated document management system offers users access to critical information about assets, facilities, and maintenance in real time.

The software also facilitates analytical reporting with KPI tracking and several measuring metrics.

Price: Contact for a quote

Website: eWorkOrders

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#12) Fracttal

Best for Asset Maintenance and Management via Advanced Data Science.

With Fracttal, you can get a robust maintenance and physical asset management solution. The software leverages advanced data science and machine learning to perform preventative maintenance tasks.

The software also facilitates mobile maintenance, which means you can use Fracttal to monitor the maintenance work on your assets from any location remotely.

Price:

• Forever Free Plan Available
• Starter Plan costs $255/per month
• Pro Plan costs $585/per month
• Corporate Plan cost $975/per month

Website: Fracttal

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#13) FMX

Best for optimizing maintenance operations.

FMX provides you with all the tools you need to optimize processes relating to maintenance, increasing asset lifespan, and translating actionable insights into comprehensive results. I really like the FMXs dashboard, which allows you to get all the data you need about your assets and work orders in a single place.

Price: Contact for a quote

Website: FMX 

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#14) Azzier CMMS

Best for mobile maintenance.

Azzier CMMS is another maintenance management software that service organizations prefer because of its mobile maintenance capabilities. The software allows you to perform and monitor both preventative and predictive maintenance work on the go.

You will also get 24/7 access to your project’s management, planning, and scheduling activities, thus ensuring a smoother maintenance process.

Price: Contact for a quote

Website: Azzier CMMS 

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CMMS Solutions – FAQs

Conclusion

Ensuring robust asset maintenance is no child’s play. The sheer number of challenges that employees face to ensure the timely maintenance of assets and rendering of services can take a toll on any business’s operations.

Thankfully, we have some of the best CMMS software to overcome these hurdles. With a great CMMS system in place, you can improve your asset’s lifespan, reduce equipment downtime, track inventory information, and facilitate seamless communication across the organization.

These benefits make CMMS solutions an absolute must-have in today’s digitally driven world. We would definitely recommend giving MicroMain a try. It is easy to use, strong and comes packed with all the tools you need to manage your assets, work orders, and inventory.

Research Process:

• We spent 16 hours researching and writing this article so you can have summarized and insightful information on which CMMS Software will best suit you.
• Total CMMS Software Researched: 35
• Total CMMS Solutions Shortlisted: 14