10 BEST Virtual Data Room Providers: 2021 Pricing & Reviews

Check out the pricing, reviews and comparisons of the top Virtual Data Room providers in 2021: Select the best online data room software to close transactions faster.

What is a Virtual Data Room?

Virtual Data Room is an online secure data repository that is used for storing and distributing data. Virtual Data Rooms are used when there is a need for strict confidentiality of data.

It has many advantages over physical data deal rooms, like 24/7 data accessibility from any device, any location, security of data management, and cost-effectiveness.

Virtual Data Rooms are used in many industries including Biotech, IT and Telecommunications, Investment Banking, Accounting, Government, Energy, Business Brokers, etc.

Virtual Data Room Providers

Need for Virtual Data Room

The Virtual Data Room plays a vital role in securely managing M&A due diligence, bidding, and Contract Negotiations. This will help streamline and secure the deal management process.

As per the research performed by Intralinks, 90% of the VDR users trust that quality solution plays an important role in the success of M&A Deal. Intralinks also performed the survey for Cross-Border M&A.

The graph below will show you the results of the research.


If we compare Virtual Data Rooms with Generic File sharing apps (like Google Drive) then the VDRs are created with the purpose of using thousands of documents. It will be easier to use VDRs because of its structured folders.

The Generic File sharing app will make the process more complex when used on a large-scale for document sharing. Also, the navigation will be difficult if used on a large scale. These file-sharing services will be inefficient to use on a large-scale. With file-sharing systems there is a possibility for sensitive data to be accessed maliciously. Virtual Data Rooms are a more secure option for sensitive corporate data.

File Sharing systems are a cost-effective and intuitive solution for storing and sharing features. This solution has cross-enterprise-collaboration features. However, virtual data rooms provide more security for data.

It provides more security features for sharing files like timeouts or auto-expiration, reports on document activity, and putting restrictions on viewing, printing, and saving of documents.

Virtual data room pricing will differ as per the vendor. It is similar to the pricing plans of cell phones or the internet. You have to pay the basic fee and then the extra fee can be paid based on the extra features required. Some providers also offer unlimited plans at a predictable cost.

Pro Tip: Selection of a data room provider depends on the type of deal and business process. When selecting a service provider, you must consider the ease of use, security features offered, and collaboration features.

When choosing an online data room provider, you should also consider the presence of features like apps for iOS and Android devices, customization of design to match the corporate style, bulk upload functionality, reporting about user activity, encryption level, user permissions for projects, revoking of access rights, and price.

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List of the Best Virtual Data Room Providers

Listed below are the top Virtual Data Room Software that are available on the market.

iDeals – Editor’s Choice

iDeals Deal Management Software

Comparison of Top Online Data Room Services

Virtual data roomBest ForSupportFree TrialPrice

iDeals Logo
Small to large projects24/7/365 support by data room experts.30 daysGet a Quote

Medium and large businesses.Phone, email, and chat. 365 days.30 daysStarts at $25 per month
Merrill Datasite

Medium and large businesses.24/7/365 phone support in local languages.Demo availableGet a quote.

Small, Medium, and Large businesses.24/7 user support by customer service portal.AvailableGet a quote.

Small, Medium, and Large businesses.24/7/365 days support.AvailableStarts at $15 per user per month.

Let’s start.

#1) iDeals Secure Data Room Provider [BEST OVERALL] 

iDeals Logo

Best for small to large projects.

Price: iDeals offers three pricing plans. It also provides a free trial for 30 days.

=> Get a quote on their Pricing

iDeals Dashboard

iDeals Solutions is a sophisticated and trusted virtual data room provider. Their experience and exceptional results have been tried and tested by investment bankers, lawyers, and top managers of enterprises around the world.

As the most result-oriented and flexible company in the market, iDeals VDR always listens to customers and offer them the most secure, comfortable, and fast solution to achieve their strategic goals in any kind of transaction.


  • Drag-and-drop functionality to upload the file.
  • It provides the bulk upload facility with no limitation on the size, number, and format of the file.
  • It also provides features of automatic index numbering and full-text search.

Technical Details:

Supported Languages: English
Platform: Windows, Mac, Linux, Android, iPhone/iPad, Windows Phone.
File Upload Size: Unlimited
Storage: Unlimited

Verdict: iDeals provides industry-leading features for the Virtual Data Room. It supports more than 25 file formats. It gives you full control to keep your data confidential.

#2) Intralinks

Best for medium and large businesses.

Price: Intralinks offers a free trial for 30 days. You can contact the company for its pricing details. As per the online reviews, the price for Intralinks VIA starts at $25 per month.


Intralinks provide a variety of solutions for M&A including Virtual Data Room. It has some advanced features like analyzing and managing files with AI. It provides the Intuitive User Interface for ease of use. It has features like watermarking and auto-indexing.


  • Drag-and-drop functionality.
  • Bulk upload of files and folders. This facility will also allow you to rename before uploading.
  • Detailed reporting on data room activity.

Verdict: Intralinks virtual data room solution is available on Windows, Mac, Android, and iPhone/iPad. It supports multiple languages like English, German, French, etc.

Website: Intralinks

#3) Merrill Datasite

Best for Medium and large size businesses.

Pricing: Get a quote for its pricing details.

Merrill Datasite

Merrill Datasite can be used as a online data room solution for Investment Banking, Corporate Development, Private Equity, and Law Firms. It provides visual analytics for document activity. It allows you to customize the settings and manage these document activities.

It provides industry-leading security and can satisfy the most stringent security requirements.


  • It has permission management features.
  • Document access levels can be set according to roles.
  • It provides a contextual search.
  • It provides a drag-and-drop facility to upload files. You can publish the files instantly or you can set to publish them later.

Verdict: Merrill Datasite provides a virtual data room solution for Windows and Mac platforms. This allows you to upload zip files up to a maximum of 50 GB. It supports multiple languages including English, German, French, etc.

Website: Merrill Datasite

#4) BrainLoop

Best for small, medium, and large businesses.

Price: BrainLoop offers a free trial for its services. You can get a quote for their pricing details.


BrainLoop provides a SaaS solution for protecting the organization’s sensitive data. In the same service, it offers the solution for Board and committee communications, M&A and Due Diligence, and a solution for Secure Collaboration.


  • It is available as an online solution and can be used in offline mode as well.
  • It supports all mobile devices.
  • To provide you with native working experience, it is integrated into MS Office.

Verdict: It offers a range of products like the Board Suite, Board Room, Deal Room, Collaboration Room, and My Room. It works on any device.

Website: BrainLoop

#5) Watchdox

Best for small, medium, and large businesses.

Price: Blackberry offers a free trial for the product. There are three editions i.e. Send, Collaborate, and Secure Plus. As per the online reviews, the prices for BlackBerry Workspaces are $15 per user per month.


Watchdox is the solution provided by Blackberry for workspaces. This is a secure Enterprise-grade platform for file syncing and sharing. It provides protection against ransomware. Using Watchdog, you will be able to collaborate inside and outside your firewall.


  • It provides AES-certified 256-bit encryption to files.
  • It supports all your existing data stores so that there will be no need for data migration.
  • This will provide a detailed activity log.
Supported LanguagesPlatformFile Upload SizeStorage
English, German, French, Spanish, Arabic, Indonesian, Japanese, and Chinese.Windows, Mac, Android, iOS, BlackBerry, and HTML5 browsers.--Unlimited

Verdict: BlackBerry provides the solution for secure file storage, synchronization, and sharing. It offers a solution for every budget. It can be the solution for any industry like Financial Services, Healthcare, Media and Entertainment, etc.

Website: Watchdox

#6) Box

Best for small, medium, and large businesses.

Price: Box has plans for individuals as well as businesses. It provides two plans for individuals i.e. Individual (Free) and Personal Pro ($10 per month).

For businesses, it offers four plans i.e. Starter ($5 per user per month), Business ($15 per user per month), Business Plus ($25 per user per month), and Enterprise (Get a quote). Box also offers a free trial for Starter, Business, and Business Plus plans.


Box provides the solution for file sharing, storage, and collaboration. It provides features for securely managing and accessing data from anywhere. It is accessible on desktop and mobile. It has features of file locking, rich file preview, and access stats.


  • Box provides data loss protection.
  • It has features for custom branding and mobile security controls.
  • It also provides features like auto-expiration.

Technical details:

Supported LanguagesPlatformFile Upload SizeStorage
EnglishWindows, Android, Windows Phone, iPhone/iPad.5 GBUnlimited

Verdict: Box provides a variety of products for businesses, teams, and individuals. The solution for any business type can be to provide a secure and scalable content-sharing and collaboration platform. It is a cloud-based platform and works in any browser.

Website: Box

#7) Ansarada

Best for small, medium, large businesses, and for freelancers too.

Price: Ansarada offers three pricing plans i.e. 90 degrees Basic, 180 degrees Recommended, and 360 degrees unlimited. You can get a quote for its pricing details.


Ansarada provides different solutions including Data Rooms. Ansarada data rooms are powered by AI. This data room solution is safe with a lot of security features like watermarking, safety checks, and settings for printing and saving.


  • Ansarada has features for Team collaboration and Deal collaboration.
  • It can be integrated with Google Drive and Dropbox.
  • Document analysis and document sorting are based on AI.
  • Governance, risk, and compliance, it provides features like Secure watermarks, Security time outs, locking and tracking PDF and Microsoft Office files, and Single Sign-on.

Technical details:

Supported LanguagesPlatformFile Upload SizeStorage
EnglishWindows and Mac--For unlimited data

Verdict: Ansarada provides the virtual data room solution exclusively for M&A. It is one of the top virtual data rooms, because of its features and functionalities.

Website: Ansarada

#8) Digify

Best for small, medium, and large businesses.

Price: Digify offers a free trial of 7 days for the team plan as well as an enterprise plan. The team plan will cost you $96 per month. You can get a quote for the Enterprise plan.


Digify provides features and functionalities for document security, virtual data rooms, file tracking, and statistics. It can provide unlimited data rooms with one account. It can be integrated with Dropbox, Google Drive, and Box. The Gmail extension will help you track the email attachments.


  • For document security, Digify offers the functionalities of Access Control, Restrict Forwarding, Revoke Access, Print and download permissions, watermark, Expiry, Admin Control, Security Presets, etc.
  • It allows uploading multiple files from the computer or Google Drive, Dropbox, or Box.
  • Digify provides team-wide File statistics.
  • It gives real-time notifications for file activities.
Supported LanguagesPlatformFile Upload SizeStorage
English.Windows, Linux, Mac, iPhone/iPad, and Android.--100GB storage per user.

Verdict: Digify supports most of the popular file formats like PDFs, images, and videos. This tool will allow the admins to do the security presets which will help the teams and enterprises to maintain consistency among the company’s file policies.

Website: Digify

#9) Firmex

Best for small, medium, and large businesses.

Price: Firmex offers a two-week free trial. You can get a quote for its pricing details.


Firmex provides a secure document sharing solution to professionals. Firmex VDR solutions can be used by complex processes like diligence, compliance, and litigation. It is used in various industries like corporate and legal.


  • Drag-and-drop facility for uploading the documents and folders.
  • It provides functionalities like watermarks, restrictions on viewing, printing, and saving of documents, and functionalities like expiring access to the documents.
  • Auto-indexing.
  • Reporting for document activity.

Verdict: Firmex provides a virtual data room solution that is suitable for complex processes like diligence. It is rich in features and is used by professionals to share a secure document.

Website: Firmex

#10) SecureDocs

Best for small, medium, and large businesses.

Price: SecureDocs offers a free trial for plans of 3 months and 12 months. A 3 month plan will cost you $400 per data room per month. A 12 month plan will cost you $250 per data room per month. Volume packages are also available. You can get a quote for these packages.


SecureDocs provides a virtual data room solution for any sizeable business. It comes with features like an immediate setup and a built-in electronic signature. It provides a bunch of security features like two-factor authentication, customizable NDA, permission-based user roles, etc.


  • It provides features like two-factor authentication, bulk user invites, and customizable permissions.
  • This will allow you to restrict user actions.
Supported LanguagesPlatformFile Upload SizeStorage
EnglishWindows, Mac, iPhone/iPad, Android, and Windows Phone.--Unlimited

Verdict: SecureDocs provides features like dynamic watermarking, permission-based user roles, and customizable non-disclosure agreements. This will allow administrators to set up permissions for Office and PDF documents.

Website: SecureDocs

Additional Virtual Data Room Solutions

#11) SmartRoom

SmartRoom provides Virtual Data Room solutions for small, medium, and large businesses. It is a web-based solution and supports Windows, Mac, and Linux OS.

It provides features like sending documents to SmartRoom through email, integration with Microsoft Office, sharing documents through a secure link, SmartLock, Reports, and alerts. For large data volumes, it supports zip upload. They will provide a demo on request.

Website: SmartRoom

#12) Onehub

Onehub is a virtual data room solution for small, medium, large businesses, and freelancers. It is accessible on Windows, Mac, Linux, Android, and iPhone/iPad. It provides a drag-and-drop facility for folder upload. It provides features for custom branding.

It has dozens of security features like session timeouts and role-based permissions.

Onehub offers a free trial of 14 days for the team and business plans. The team plan will cost you $29.95 per month. The business plan will cost you $99.95 per month.

For file upload, there is a limit of 5GB. It provides unlimited workspace and cloud storage with Business and Enterprise plans. You can contact the company for the pricing details of the Enterprise plan.

Website: Onehub

#13) OneDrive

Microsoft provides a platform for saving and sharing your files on cloud storage.

Files will be accessible on any device, from anywhere. It offers four pricing plans for personal use and three plans for business use. Business plans start at $5 per user per month. For personal use, it offers space of 5GB for free.

Website: OneDrive

#14) Google Drive

Google Drive is cloud storage which allows you to store and share your files. It offers 15 GB of storage for free with your Google account. It is accessible on smartphones, tablets, or computers. It can be used by businesses of any size. A free 14 day trial is available for Drive Enterprise and G Suite.

Website: Google Drive


The greatest advantage of VDR is the security of confidential information. It will allow you to upload the documents in a large volume. It also provides the functionalities for tracking the document activity and setting the user permissions.

We recommend iDeals secure virtual data room provider for all business types.

BrainLoop, Watchdox, Box, Ansarada (Freelancers), Digify, Firmex, and SecureDocs are best for small to large businesses. Intralinks and Merrill Datasite are best for medium to large businesses. Ansarada is also best for freelancers. SecureDocs, Ansarada, Box, Watchdox, and iDeals offer unlimited storage.

=> Contact us to suggest a listing here.