This article lists and compares the best virtual mailbox services for you. Check the virtual mailbox reviews section to get to know about each one of them:
A virtual mailbox service receives the postal mails on your behalf. They also sort them out to remove the junk mails from the lot.
Nowadays, when we have become so busy with our responsibilities and professional commitments, we often forget important tasks. Anybody can misplace an important file or envelope.
Many times you lose your important mail envelopes. The virtual mailbox service ensures that you do not lose them. All of them can be scanned and stored digitally in PDF form for as long as you want.
Table of Contents:
Virtual Mailbox Services Review
Most of the Virtual mailbox service providers offer a mobile application or an online portal, which gives you cloud storage for keeping your mails secure. They also give you the service of depositing your checks in your bank or forwarding the mails to your desired location, anywhere in the world.
Apart from this, they give you an actual street address (which can be chosen by you from among the list of addresses). An official business address from global locations (even if you do not really own the property on that address) can make you look more professional.
In this article, we will discover the features, prices, and other important details of the top best virtual mailbox services in the industry so that you can avail the most suitable one for yourself and your business.
Pro-Tip: The best virtual mailbox service will be the one that lets you choose a mailing address from a maximum number of locations worldwide.
Plus, the feature of check deposit and giving the cheapest per page scan should also be considered.
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List of the Best Virtual Mailbox Services
Here is the list of some popular virtual mailbox services:
- Northwest Registered Agent
- Incfile.com
- Anytime Mailbox
- PostScan Mail
- iPostal1
- US Global Mail
- VirtualPostMail
- PhysicalAddress.com
- USA2Me
- Traveling Mailbox
- Earth Class Mail
Comparing Top Virtual Mailbox For Business
| Tool Name | Best for | Price | Physical addresses offered |
|---|---|---|---|
| Northwest Registered Agent | US-Based Virtual Office Service | $29 per month | 10 states across USA. |
| Incfile.com | Offering you smart features for growing your business. | $29 per month. | In 22 states across the United States. |
| Anytime Mailbox | 1,308 global locations and low prices | Starts at $4.98 per month | At 1308 global locations |
| PostScan Mail | An index containing information about all received mails | Starts at $15 per month | At 394 global locations |
| iPostal1 | Plenty of features | Starts at $9.99 per month | At 2000+ global locations |
| US Global Mail | Unlimited exterior mail scans with each plan | Starts at $9.99 per month | Houston (USA) only. Forwards mails to any global location. |
| VirtualPostMail | Get unlimited digital storage | Starts at $20 per month | California, Nevada and Delaware (3 US states only) |
Virtual Mailbox Reviews:
#1) Northwest Registered Agent
Best for US-Based Virtual Office Service.
Northwest Registered Agent specializes in establishing virtual offices for businesses in the United States of America. The company sets you up with a physical address, unique suite number, real office lease, same-day mail scanning along with a fully-working virtual phone line on a local area code of your choosing.
This is one of those rare companies that also accepts Amazon Verification cards from enterprises that wish to business on the popular eCommerce platform. The best aspect of their service is the fact that you get full control over who gets to access your private information.
Features:
- Same-Day Mail Scanning
- Fully Functional Virtual Phone Line
- Physical Mail Forwarding
- Amazon Address Verification
Verdict: Northwest Registered Agent is a company you can approach to get a virtual address for your business with area codes in IL, MT, TX, WA, WY, NY, CA, FL, ID and DE. You’ll also benefit from perks like the availability of physical mail forwarding, virtual phone service, same day mail scanning, etc.
Price: $29 per month
#2) Incfile.com
Best for offering you smart features for growing your business.
Incfile is a virtual mailbox service provider which gives you a stable, real street address to make your business look more professional.
You can travel or work from anywhere around the globe and stay assured that none of your important mail will be lost.
Top Features:
- Get a real, stable street address.
- Scanned copies of your emails are being uploaded within one business day.
- Check your scanned mails anytime, from wherever you are.
- Accepts only envelopes, whether small or large. They do not accept boxed packages.
- Your bank checks and credit or debit cards are being forwarded to you via USPS.
Verdict: Their service is available in 22 states across the United States.
You do not need to download a mobile application to get access to your digital mails. You just need to log in via their online portal.
Your confidential information is encrypted so that no one else can get access to it.
Price: $29 per month.
#3) Anytime Mailbox
Best for letting you choose from 1,308 global locations and access the app from any device.
Anytime Mailbox provides a cloud-based virtual mailbox service. You can choose from 1,308 locations from all over the world, then choose a price plan and get started.
You can use their app from any device, be it a PC or a Mac, an Apple device or an Android, a smartphone, or a tablet.
Top Features:
- Gives you 24/7 access to your mails.
- Supports all devices.
- Choose real addresses for your business from all over the world.
- Notifies you when a mail is received.
- Sends you PDF copies of the scanned mails.
Verdict: Anytime Mailbox can be an acceptable option for a big enterprise that works globally. Giving access to 1,308 locations worldwide for a business address is a great plus point.
Price: Starts at $4.98 per month.
#4) PostScan Mail
Best for giving you an index containing information about the received mails.
PostScan Mail is the best virtual mailbox services provider, founded in 2012.
It offers you a business mailing address and an application for Android as well as iOS users, which lets you view, forward, or recycle any received mail through a click.
Top Features:
- Gives you scanned copies of your emails as PDFs.
- Gives you an index containing the information about the senders.
- Notifies you when a new mail or a package is received.
- Gives you 24/7 access to your mails with unlimited cloud storage.
- Forwards mails to any desired location in the world.
- You can get your physical mails recycled, in case you do not want them.
Verdict: PostScan Mail can be a huge problem solver for you if you receive a large number of postal mails. With the help of their service, you can view your mails anytime, from anywhere, and just order the next step to be taken with the mail.
Price: Price plans are as follows:
- Starter: $15 per month
- Standard: $20 per month
- Premium: $30 per month
#5) iPostal1
Best for plenty of features
iPostal1 has a lot to offer, including 2000+ real street addresses, free recycling, shredding of your unwanted mails, free storage for a limited time for your mails and boxes, automatic notifications, and much more.
Top Features:
- Choose from 2000+ Real Street addresses from all over the world.
- Offers you a virtual office, a virtual business address, and a virtual mailing address.
- Gives you 24/7 access to your digital mailbox.
- Free mobile app.
- Storage for your mails and boxes.
- On-demand as well as automated mail forwarding features.
- Free recycling and shredding.
Verdict: The price starts at $9.99 per month, which is affordable. iPostal1 is a trusted and highly recommended virtual mailbox for business, with some really nice reviews by its users.
Price: Price plans are as follows:
- Green: $9.99 per month
- Blue: $14.99 per month
- Silver: $24.99 per month
- Gold: $39.99 per month
#6) US Global Mail
Best for unlimited exterior mail scans with each plan.
US Global Mail provides a virtual mailbox for your postal mails.
Established in the industry over 20 years ago and having a goal of making the planet a greener and safer place to live, US Global Mail is providing virtual mailbox solutions for individuals, small businesses, enterprises, and ex-pats.
Top Features:
- Get free mail storage (for a limited time)
- Gives you unlimited exterior mail scans with each plan (Interior page scanning is available at $3.50 per page).
- 30-days free storage for physical boxes.
- Gives you scanned mail within 2-6 hours.
- They deposit your checks in your bank on your behalf.
Verdict: US Global Mail is a highly recommended virtual mailbox service provider. They sort out your mails, deposit your checks in your bank, and scan unlimited mails.
Price: They give you a 30-day money-back guarantee. You can get your money back, in case you don’t get satisfied with the services.
Price plans are as follows:
- Basic: $9.99 per month, billed annually
- Plus: $14.95 per month, billed annually
#7) VirtualPostMail
Best for unlimited digital storage.
VirtualPostMail provides virtual mailbox services for US postal addresses. They give you a 60-day free physical mail storage facility, which can be extended on request, and deposits your checks to your bank.
Top Features:
- Deposits checks on your behalf, at $10 per deposit charges.
- Gives you unlimited storage for storing mails digitally.
- Gives you a commercial mailing address.
- Sends you the scanned image of the unopened mails and then follows your commands on what to do with the mail.
- Sends you mails in the form of PDF files.
- Mail forwarding, as per your requirements.
Verdict: VirtualPostMail can be a good option for individuals and businesses. Their service is reported to be nice.
Plus, they get all your personal information SSL encrypted and your passwords are encrypted with a high-level SHA-256 algorithm.
Price: They offer a 30-day money-back guarantee. Price plans are as follows:
- Premium: $90 per month
- Business: $60 per month
- Plus: $35 per month
- Starter: $20 per month
Further Reading => Top Virtual Business Address Services to Look For
#8) PhysicalAddress.com
Best for free local pick-up.
PhysicalAddress.com is an 8 years old virtual mailbox solutions provider. Whether you want to view, open, shred, store, or forward your mail, it acts according to your commands.
Top Features:
- Allows you to free local pick-up with each plan.
- Get free, unlimited digital storage.
- Forwards the received mails anywhere in the world.
- Integration with Evernote.
- Mobile application that is compatible with Android as well as iOS devices.
Verdict: Unlike many others in the industry, PhysicalAddress.com gives you a free local pick-up feature. The price plans are also affordable.
If you are looking for a virtual mailbox for a small business, PhysicalAddress.com can be a good option.
Price: They offer you a 30-day money-back guarantee. The price plans offered are as follows:
- Plan 30: Starts at $7.98 per month
- Plan 50: Starts at $10.98 per month
- Plan 100: Starts at $16.98 per month
- Plan 200: Starts at $26.98 per month
#9) USA2Me
Best for those who want to buy or sell in the USA.
USA2Me is a 16 years old virtual mailbox service provider, which offers you a US shipping address, an easy-to-use portal to log in and check your mailbox inventories, forwards shipments to you, and much more.
Top Features:
- Receives you shopping parcels, mails, packages, and faxes.
- Consolidates and repacks your mails.
- If you send them inventories, they will fulfill your orders.
- Sell in the USA by establishing a presence in the USA.
- Easy to use online portal.
Verdict: USA2Me is a good option for those who want to buy or sell in the USA. They offer low shipping rates and a free plan too.
In the free plan, you do not need to pay for the monthly fee, you just pay for what services you use. If you opt for the paid plans, you can take the paid services at lower prices.
Price: Price plans are as follows:
- Basic: Free
- Standard: $10 per month
- Premium: $35 per month
- Ultimate: $60 per month
#10) Traveling Mailbox
Best for small businesses.
Traveling Mailbox is the cheapest virtual mailbox service provider. It lets you have access to your postal mails, from anywhere, at any time, even if you are traveling.
They offer real street mailing addresses to you so that your business looks more professional.
Top Features:
- Sends you the scanned image of each received envelope (without opening).
- Lets you command, whether you want to open and scan, forward or shred the envelope.
- Filters junk mails.
- Gives you unlimited cloud storage and free shredding with each plan.
Verdict: Traveling Mailbox gives a cheaper per page scan facility as compared to its alternatives.
The feature of filtering junk mails eases up the task for you. The customer service is reported to be not up to the mark.
Price: Price plans are as follows:
- Basic Plan: $15 per month
- Extended Plan: $25 per month
- Small Business Plan: $55 per month
#11) Earth Class Mail
Best for individuals or businesses of any size.
Founded in the year 2004, Earth Class Mail is helping individuals and businesses by easing up their day-to-day tasks for them.
Offering over 80 virtual addresses and several praiseworthy features, Earth Class Mail is trusted by some big companies for its services.
Top Features:
- Deposits your checks.
- Sorts open and scan your postal mails.
- Sends you high-resolution PDFs of your mails.
- Email forwarding facility, for locations worldwide.
Verdict: Earth Class Mail is a highly trusted platform that has served companies like Zapier, Reddit, and many more. Their service is one of its kind and a highly recommended one for large enterprises.
Price:
Mailbox plans (for individuals and small offices):
- Personal Mailbox: $19 per month
- Shared Mailbox: $29 per month
- Premium Mailbox: $79 per month
Mailroom plans (for businesses and enterprises):
- Startup MailRoom: $139 per month
- Business MailRoom: $229 per month
- Enterprise MailRoom: $1,029 per month
Other Notable Tools
#12) PO Box Zone
Best for the easy-to-use mobile application.
PO Box Zone offers you a mobile application for accessing your scanned mails, which are received by them at real street addresses. They also offer mail shipping services via USPS, FedEx, and DHL. Their service is available in Nevada and Wyoming only.
Price: They offer three plans, priced at $99 per year, $150 per year, and $250 per year, respectively.
Frequently Asked Questions
Is a virtual mailbox worth it?
Yes, absolutely, the features offered by a virtual mailbox service provider can play an important role in the growth process of your business.
You miss no postal mail, if you are traveling, or even if you move to another country! Plus, you can keep your mails saved digitally, for as long as you want and can access them anytime from anywhere. Apart from this, the features of check deposit and mail forwarding can also be beneficial. And a business address can make you look more professional.
Can you use a virtual mailbox as a legal business address?
Yes, in fact, this way you lose none of your postal mails. You get the scanned copy of each received mail or parcel, you can order them to open and scan or forward to a location, or order shredding and recycling of the received mail.
If, due to any reason, you relocate your business to a new location, you could still receive your mails.
How does a virtual mailbox work?
It gives you a real address, which you can use to receive your postal mails.
The virtual mailbox service provider can receive at that address all your emails. They send you the scanned copy of the exterior cover of the mail envelopes or boxes they have received and then you can choose whether you want that mail to be opened and scanned, or forwarded to a specific location, or stored for some time or if you want it to be shredded and recycled.
You can also pick up your mail from the location. Most of the service providers ask for some fee for giving you this facility.
Are there any free virtual mailboxes?
If you want a virtual mailbox free of cost, then you should know that you can only get the facility of storing the mails and shredding and recycling, at no charges. You need to pay some amount of fee if you want to get your mails scanned or forwarded to you.
What is the cheapest virtual mailbox?
Anytime Mailbox is the cheapest virtual mailbox available in the industry. Traveling Mailbox gives the cheapest per-page scanning facility.
There are many service providers that give free virtual mailbox features, including free access to the digital copies of your mails, anytime, from anywhere, or storing your mails for a limited period of time for absolutely no charges, and much more.
Are virtual offices tax deductible?
Yes, any expense that you incur for running your business can be used for deduction in taxes. If a virtual office or virtual mailbox service is necessary for your business and you avail of it, you can claim it for a tax deduction.
Conclusion
Based on this Virtual Mailbox Services review, we can now clearly state that Anytime Mailbox, PostScan Mail, iPostal1, US Global Mail, VirtualPostMail, and PhysicalAddress.com offer the best features to you.
iPostal1 offers you business addresses of over 2000 global locations, followed by Anytime Mailbox, which offers 1,308 postal addresses. The feature of depositing your checks on your behalf can be a big time-saver, which is offered by service providers like US Global Mail, Earth Class Mail, and VirtualPostMail.
The virtual mailbox service providers also save the environment by shredding and recycling the mails, which would otherwise be dumped somewhere, leading to environmental degradation.
Thus, we can say that a virtual mailbox service is of great benefit and helps you grow by managing your crucial tasks more efficiently.
Research Process:
- Time taken to research this article: We spent 09 hours researching and writing this article so you can get a useful summarized list of tools with the comparison of each for your quick review.
- Total tools researched online: 16
- Top tools shortlisted for review: 11