Looking for the Best Business Email Accounts with up-to-date features and low costs? Read this review to find the best one for your business:
A business email address typically refers to an email account that uses a business domain name. For example, abc@lavenders.com, where Lavenders is the name of a company, which sends emails to its clients using this email address.
Using a business email makes you look professional. And in today’s times, you have to adopt various marketing techniques, so as to make a mark in the highly competitive market.
There are companies that let you have a free business email address, which benefits startups as well as small businesses immensely. Along with a work email, they offer many more useful features.
What You Will Learn:
Business Email Accounts – Top Compared
Top features offered by the best work email providers:
- Business email
- Email formatting features
- Spam filtering
- Security from threats
- Storage
- Large attachments with each email
- Organizing contacts
- Auto-reply and more.
Types of Email Services
Email services provided by different companies are basically of two types:
- Email Clients
- Webmail
Email Clients are those applications that can be deployed on your desktop and allow you to have single or multiple email addresses. Microsoft Outlook is an example of this type of email service.
On the other hand, Webmail services are those which allow you to access your email through the web. Gmail and Yahoo are the best examples of Webmail services.
In this article, we have come up with a well-researched list of the top best companies (and some other notable platforms) that offer you free business email addresses. We have provided their details and a comparison table so that you can easily find the most suitable platform to go for.
Tips for creating a professional business email
If you want a professional business email, first you must look for a good domain name that represents your business. If you already have a domain name, then you can go for a free business email without a domain.
And, if you do not have a domain, then you can find a company that offers a business email account, either free or at a reasonable price, and offers you business domain names. For example, Titan and Google Workspace, and many others offer both services, along with many other useful features.
Creating a professional business email is extremely easy, with the help of business email providers like Titan, Zoho Mail, GMX Mail, and many more. You must always look for the attachments allowed, storage provided, security features, and of course the customer reviews, before buying a professional email.
FAQs on Email for Business
Q #1) How do I make a business email address?
Answer: Getting a business email address is easy with the help of platforms like Titan, Zoho Mail, GMX Mail, Outlook.com, Proton Mail, AOL Mail, Guerrilla Mail, Mail.com, Google Workspace, Microsoft 365, and many more.
Using these platforms, you just have to follow a simple registration process and start sending and receiving mail. Plus, they are either available for free or charge very little for the work email services that they offer, thus making them highly beneficial for small businesses as start-ups.
Q #2) What is the best email account for a small business?
Answer: Our study suggests that Titan, Zoho Mail, and GMX Mail offer you the best email accounts for a small business.
Titan offers lightning-fast speed and powerful work email features at very low costs, while Zoho Mail is available for free or at negligible rates while offering standard security features and advanced, up-to-date tools for work email accounts.
GMX Mail is available for free and the range of features that it offers with its free version is commendable.
Q #3) How do I create a free business email?
Answer: Platforms like Zoho Mail, GMX Mail, Outlook.com, Mail.com, Proton Mail, AOL Mail, Guerrilla Mail, and Yahoo Mail are highly recommended for businesses who want a free business email with other features like spam filtering, message scheduling, standard security, etc.
You can follow simple steps for account registration, so as to get your business account ready in minutes.
Q #4) Can I use Gmail for business?
Answer: Gmail can be used for businesses by getting a Google Workspace subscription.
Price plans offered by Google Workspace are as follows:
- Business Starter: $6 per user per month
- Business Standard: $12 per user per month
- Business Plus: $18 per user per month
- Enterprise: Custom pricing.
Google Workspace offers a free trial for 14 days, plus there is a free version for individual use. Once you have the subscription, you will receive a custom email with your own domain name.
Q #5) Can I use a personal email for business?
Answer: In this era of competition in almost every market field, using personal mail would not be advised. A professional email makes you look more trustworthy.
Plus, business email providers offer you many other useful features (like email templates, scheduling messages, spam filtering, auto-reply, sending big attachments, data storage, and much more) that make sending and receiving emails easier and more proficient.
Q #6) Is info@ a good email?
Answer: Yes, most trusted companies use this email for customer relationship management purposes. Thus, it is seen as a trustworthy email.
List of the BEST Business Email Accounts
Popular and Top Free Business Email Account Providers:
- Titan
- Zoho Mail
- GMX Mail
- Outlook.com
- Proton Mail
- AOL Mail
- Guerrilla Mail
- Mail.com
- Google Workspace
- Microsoft 365
- Squarespace
- IONOS
- IceWrap
- Yahoo Mail
Comparison of the Top Work Email Accounts
| Platform | Best for | Attachment Size Limit | Storage | Compatibility |
|---|---|---|---|---|
| Titan | Businesses of all sizes that want advanced work email features and fast speed. | 30 MB | 50 GB | PC, Mac, iPhone, iPad, and Android phones and tablets |
| Zoho Mail | Advanced work email features, available at very low prices. | 20 MB (for free plan), up to 1 GB for paid subscriptions. | 5 GB is available for free. It can be extended up to 200 GB and beyond. | Mac, Linux, Android, iOS, Chrome, Windows |
| GMX Mail | Small to medium sized businesses. | 50 MB | 65 GB (2 GB storage is available for free) | Any computer or device. |
| Outlook.com | Small businesses. | 20 MB | 1 TB (Free version offers 15 GB of mailbox storage and 5 GB of OneDrive storage). | PC, Mac, iPhone, iPad, and Android phones and tablets |
| Proton Mail | Businesses of all sizes. | 25 MB | 500 MB is available for free. Paid plans offer a maximum of 200 GB per user storage. | iOS, Android, Windows, macOS, Linux |
Detailed Reviews:
#1) Titan
Best for businesses of all sizes that want advanced work email features and fast speed.
Founded in 2018 under the name Flockmail, Titan is today the highest-rated email platform on G2. It is an easy-to-use and versatile software for sending work emails. It gives you good value for your money. The platform is available on Web, Android, and iOS.
The range of features offered by Titan is highly praiseworthy. The advanced tools allow you to create and send compelling emails, just at the perfect time.
You can even pull back an email sent by mistake, coordinate with your team on calendars, get 24/7 customer support services, and access advanced, enterprise-grade security to keep your account safe from threats.
Features:
- Build and send email templates.
- Allows you to schedule your messages to be sent at the time you like.
- Gives you read receipts and sends follow-up reminders for non-replies.
- Rich formatting features, drag-and-drop options for inserting images, and more.
How to use Titan:
#1) Create an account with Titan.
#2) Write your company’s domain name, or buy one, then choose a subscription plan of Titan and get started.
#3) Once the sign-up process is over, you will get a dashboard looking like this:
Click on “New Mail” to start composing emails.
#4) Titan allows you to edit the text of your email, attach files, resize images before inserting, schedule your messages, and much more.
#5) You can activate the ‘Read Receipts’ feature to get notified when someone opens your email.
Email Address Format: Titan allows you to use your own domain name or buy one. So your business email address would go like this: your_username@domain.com
Pros:
- Useful integrations
- Reasonable prices
- Mobile applications for iOS as well as Android users
- Supports German, Greek, English, French, Indonesian, Italian, Japanese, Korean, Lithuanian, Dutch, Portuguese, Russian, Spanish, Swedish, Turkish, Vietnamese, Chinese (Simplified), and Chinese (Traditional) languages.
Cons:
- No free version.
Verdict: The customer reviews about Titan are nice. The platform is trusted by more than 250,000 businesses and around 2.4 million emails are being sent with the help of Titan every week. They claim to have a 99% customer satisfaction rate. Titan offers you the best email for work. I would highly recommend Titan to small businesses.
Price: Price plans offered by Titan are as follows:
- Titan Business Pro: $2 per user per month
- Titan Business Premium: $2.45 per user per month
Website: Titan
#2) Zoho Mail
Best for advanced work email features, available at comparatively lower prices.
Zoho Mail offers an ad-free, secure, and affordable, free business email address. They offer drool-worthy features like encryption both at rest and in transit, 99.9% uptime, custom email addresses, a powerful control panel, email retention and e-discovery, mobile access, highly useful integrations, and much more.
Zoho Mail supports many languages including Bengali, Bulgarian, Czech, Danish, German, English, French, Hindi, Croatian, Hungarian, Italian, Japanese, Korean, Marathi, Dutch, Polish, Portuguese, Russian, Spanish, Swedish, Tamil, Telugu, Turkish, Ukrainian, and Chinese (Simplified).
Features:
- Tools for creating events, tasks, and notes, right from an email or a post
- Keeps record of all of your events
- Task management tools
- Tools for organizing your contacts in one single place
- Allows you to auto-fill contacts while sending an email
Email Address Format: user_name@zoho.com
How to use Zoho Mail: Using Zoho Mail is quite easy. You just need to follow these simple steps:
- Sign up (the option is there on their homepage).
- Choose your plan.
- Start composing emails with the rich formatting options available.
The image below shows the Zoho Mail dashboard:
You have the option to view Inbox, Events, Drafts, Email Templates, Sent Messages, Spam, and more.
Pros:
- A free version
- A free trial
- Free mobile applications
- ISO/IEC 27001, ISO/IEC 27017, and ISO/IEC 27018 certifications
- GDPA, HIPAA-compliant platform
Cons:
- Those who just want a business with simple features may sometimes find the platform to be a bit confusing because of many other features.
Verdict: Zoho Mail ensures 99.99% uptime, DOS, and DDOS prevention, offers highly secure data centers, assures you of email threat protection, and much more. The customer reviews of the platform are outstanding.
Zoho Mail is undoubtedly a popular and reliable platform with over 50 million users from all over the world. I would highly recommend going for Zoho free business email if you want a business email account free, or at negligible costs.
Price: Zoho Mail offers a free trial for 15 days. Price starts at $1 per month.
Website: Zoho Mail
#3) GMX Mail
Best for small to medium-sized businesses.
GMX Mail is a highly trusted German company that offers business email accounts. They believe in offering constant innovations while keeping in mind the need to deliver security and ease of use to their users.
Some of the highly useful features offered by GMX Mail are GMX Mail Collector, GMX Organizer, Online Office, and more. The platform has seven anti-spam modules that help you get rid of 98% of unwanted emails. You can send up to 50 MB of attachments by email and get up to 65 GB of storage space.
Features:
- Organization tools include appointment reminders, shareable calendars, and more.
- Drag and drop options to manage the list of appointments.
- Online file editing tools.
- Easy-to-use contact management tools.
Email Address Format: user_name@gmx.com, or user_name@gmx.us
How to use GMX Mail:
#1) Create your account.
#2) Once the sign-up process is done, you will see a new dashboard that looks like this:
#3) From here you can compose an email, and do the needful editing using the advanced formatting options available.
#4) GMX Mail allows you to organize your contacts into folders.
#5) GMX Mail also allows you to encrypt your confidential mail by going through the email security settings.
Pros:
- Free to use
- Super fast
- Keep photos and files in Cloud
- Android and iOS mobile applications
Cons:
- Contains ads.
Verdict: I found GMX Mail to be a secure and high-quality email service provider. It offers TLS/SSL encryption and can be assessed through any computer or device, with the help of an internet connection. The platform is easy to use and highly recommended for small to medium-sized businesses.
Price: Free.
Website: GMX Mail
#4) Outlook.com
Best for small businesses.
Outlook.com is a widely popular name that offers the best email address for business purposes. The platform lets you send, receive and manage emails. The security features that they offer are praiseworthy.
Founded in 1997, Outlook.com is today a highly advanced free business email services provider. Their free version is quite useful, but the premium version is outstanding, it offers 1 TB of storage, ad-free emails, and much more.
Features:
- Sharing calendars for scheduling meetings
- Set automatic replies
- Allows the user to schedule a specific time for sending the email
- A number of keyboard shortcuts, for example,
- switch to Mail (CTRL+1)
- switch to Calendar (CTRL+2)
- switch to Contacts (CTRL+3), and more.
Email Address Format: user_name@outlook.com, user_name@hotmail.com
Pros:
- Easy collaboration with Word, PowerPoint, and Excel.
- Real-time chatting with Skype
- Built-in calendar that allows you to manage your meetings and appointments.
- Intuitive voice-controlled navigation
Cons:
- The attachment size limit is less than that offered by its alternatives.
Verdict: IOutlook.com is a modern and highly advanced email services provider. Since it is offered by Microsoft, it lets you collaborate with other Microsoft platforms, easily.
Another plus point of the platform is that it allows you to get a storage of up to 1 TB per user, which is more than that offered by many of the top work email service providers out there.
Price: Outlook.com is available for free. If you want to expand your usage, you can buy a Microsoft 365 subscription which starts at $6 per user per month.
Website: Outlook.com
#5) Proton Mail
Best for businesses of all sizes.
Proton Mail is a 9-year-old company that offers the best email for business purposes. More than 10,000 businesses from all over the world trust Proton Mail for getting an email for business.
Built with the aim of providing privacy as well as digital freedom to businesses, Proton Mail is a highly useful platform to get a business email account free. The range of features offered is praiseworthy.
Their free version allows you to use 1 email address and gives 1 GB of storage. It lets you send 150 emails per day, and offers file encryption, automatic sync, and many more useful features.
Features:
- Customize your inbox’s appearance.
- Use filters to sort emails quickly.
- Get an address with your own domain name or with a @proton.me address.
- Keyboard shortcuts allow you to work faster.
- Useful automation includes email typo warnings, missing attachment detection, downloading all attachments, auto-reply, and more.
Email Address Format: user_name@protonmail.com, user_name@protonmail.ch
Pros:
- Secure platform
- Easy to use
- Mobile applications for Android and iOS users
Cons:
- The free version is not very useful for mid to large-sized businesses.
Verdict: Proton Mail is an intuitive, user-friendly, and highly useful free business email service provider. It offers you tools for easy management of contacts, customizing your inbox, automation, security of your emails, calendar integration, etc.
We highly recommend Proton Mail for businesses of all sizes.
Price: Price plans for businesses are as follows:
- Mail essentials: $7.99 per user per month
- Business: $12.99 per user per month
- Enterprise: Custom pricing.
A free version is also available.
Website: Proton Mail
#6) AOL Mail
Best for individuals as well as small businesses.
AOL Mail is a free business email account provider. It offers simple features that allow you to easily share and receive emails, organize them, and more. Using AOL Mail, you can sort messages by date, create folders and filters, download attachments, and unsubscribe from newsletters.
Features:
- Gives custom weather alerts.
- Categorize your contacts under different headings.
- Add signatures and block images.
- You can select messages to be ‘read later’ and delete the rest.
- Simple interface.
Email Address Format: user_name@aol.com, user_name@aim.com
Pros:
- The latest security and spam-blocking features
- iOS and Android apps
- Supports more than 70 languages
- Easy to use
Cons:
- Limited features
Verdict: AOL Mail is an extremely simple, easy-to-use free business email account provider. The total attachment file size limit offered by AOL Mail is 25 MB per email. An AOL account can hold up to 5000 emails.
The platform can be useful for individual use as well as for small businesses.
Price: Free
Website: AOL Mail
#7) Guerrilla Mail
Best for individual use and for small businesses.
Guerrilla Mail is an open-source platform that offers the best email for work. They allow you to attach files of up to 150 MB in size per email, which is more than most of its alternatives.
Your emails will be sent to a random email address, which is called a disposable email. You can also choose your own email address for sending emails.
Features:
- Simply start sending emails without having to register for an email id.
- Stop spam messages from reaching your mailbox.
- Delete all delivered emails after an hour.
- Send an email to one address at a time.
Verdict: Guerrilla Mail is a widely popular disposable email address provider. The platform claims to process over 42,000 emails per hour. It can be used in 15 global languages including English, Spanish, Italian, French, Dutch, Arabic, and more.
The only drawbacks are that you have to tolerate interrupting advertisements popping up everywhere, plus you don’t get a mobile application. However, you can use the web app from any device.
Price: Free.
Website: Guerrilla Mail
#8) Mail.com
Best for home users, freelance professionals, and small businesses.
Mail.com is a simple, free business email accounts platform. It offers 65 GB of email storage, advanced email security, and 100+ email domain names, all at absolutely no cost.
Founded over 25 years ago, Mail.com is a commendable platform for free business email accounts. It also offers iOS, Android, and iPadOS apps so that you can use the platform with your mobile phone, anytime.
Features:
- Choose from more than 100 email domains, based on your lifestyle, profession, location, or personality.
- Online document editor and cloud storage.
- Create and manage a maximum of 10 email addresses in a single work email box.
- An address book with advanced search and filter options.
- Organizational tools include scheduling appointments, setting reminders, and more.
Verdict: Mail.com is a free business email address provider. It allows you to send attachments of up to 30 MB in size, per email. They offer you 2 GB of free cloud storage, which can be upgraded to up to 110 GB.
Price: Free
Website: Mail.com
#9) Google Workspace
Best for business teams of all sizes.
Google Workspace is perhaps the most renowned among the best business email address providers. It is trusted by some of the most popular brands like Flipkart, Hero, OYO, Whirlpool, and more. The platform is ISO/IEC certified and HIPAA compliant, thus ensuring the safety of your data.
Gmail is very popular for personal use. If you want to know how to create a business email in Gmail, then follow these steps:
- Start by clicking on the ‘Get Started’ tab on the Google Workspace webpage.
- Fill out your details.
- Then it asks if you already have a domain name or want a new one. From there you can buy a new domain name.
- Create your username.
- Complete Google Workspace payment information to get started.
Features:
- Get a custom, secure business email.
- Get 30 GB to unlimited storage per user.
- Security and management control features.
- Phishing and spam protection tools that protect you from 99.9% of attacks.
Verdict: The business email Gmail offers can be immensely useful for businesses, because each plan of Google Workspace includes usage for Gmail, Google Drive, Google Forms, Sites, Google Meet, Calendar, Google Chat, Jamboard, Sheets, Slides, and Google Keep.
Plus, you get an ad-free experience, standard support, custom business email, a minimum of 30 GB of storage, and much more, with a single subscription.
Price: Google Workspace offers a free trial for 14 days. Price plans are as follows:
- Business Starter: $6 per user per month
- Business Standard: $12 per user per month
- Business Plus: $18 per user per month
- Enterprise: Custom pricing.
There is a free version for individual use.
Website: Google Workspace
#10) Microsoft 365
Best for businesses of all sizes that require advanced collaboration tools.
With Microsoft 365, you can create business email accounts, send emails, share files, collaborate with your teams in real-time, and do much more. It comes with various apps including Outlook, Teams, Word, Excel, OneNote, OneDrive, To Do, Calendar, Skype, etc.
With Microsoft Outlook, you can easily create and send emails with up to 20 MB of attachments. Microsoft 365 business email allows you to send emails with up to 50 MB of attachments.
Features:
- 1 TB of Cloud storage per user.
- Automatic file synchronisation.
- Lets you plan schedules and tasks.
- Malware protection and hidden threat protection tools.
- Wipe data remotely.
Verdict: We highly recommend Microsoft 365 for businesses of all sizes. It offers 5 GB of free storage which can be upgraded to 1 TB and even beyond that. They guarantee 99.9% uptime and offer 24-hour customer support. The platform is compatible with iOS, Windows, Android, MacOS, and Web.
Price: Price plans offered by Microsoft 365 for business purposes are as follows:
- Microsoft 365 Business Basic: $6 per user per month
- Microsoft 365 Business Standard: $12.50 per user per month
- Microsoft 365 Business Premium: $22 per user per month
- Microsoft 365 Apps for Business: $8.25 per user per month
There is a free trial available for 30 days.
Website: Microsoft 365
#11) Squarespace
Best for mid to large-sized businesses or startups who need good website building and marketing tools along with work email.
Squarespace is an all-in-one platform that offers tools for different business requirements including website designing, finding or transferring a domain name, appointment scheduling, email marketing, SEO, logo making, and much more.
Squarespace does not have a free version. They do offer a free trial though. The professional email account feature is available with the Business plan and the higher ones. Thus, we recommend Squarespace only to those in need of many features other than just a business email.
Price: Squarespace offers a free trial for 14 days. Price plans are as follows:
- Personal: $23 per month
- Business: $33 per month
- Commerce Basic: $36 per month
- Commerce Advanced: $65 per month
- Enterprise: Custom pricing.
Website: Squarespace
#12) IONOS
Best for businesses of all sizes.
IONOS offers business email accounts at affordable rates. The flexible pricing plans that they offer, with a wide range of features, are all you need for your business.
You can choose from several plans, as per your needs. They deliver an ad-free experience, spam filtering, 24/7 support, domain names, synchronization across devices, and many more benefits.
Price: Price plans offered by IONOS are as follows:
- Mail Basic 1+: $4 per month
- Microsoft Exchange 2019: $4.50 per month for the first 6 months, then $9 per month
- Microsoft 365 Business Basic: $1 for the first month, then $9 per month
- Microsoft 365 Business Standard: $1 per month for the first 3 months, then $16 per month
- Google Workspace Business Starter: Free for 3 months, then $6 per month
- Google Workspace Business Standard: Free for 6 months, then $12 per month.
Website: IONOS
#13) IceWrap
Best for businesses of all sizes.
IceWrap is an affordable, all-in-one platform for business email, team chats, conferences, storage, document editing, and more. The platform has an intuitive, modern-looking interface. It is trusted by over 50 million users from around the world.
IceWrap is ISO-certified, GDPR, and HIPAA-compliant. They allow you to attach files of up to 30 MB in size with an email.
Price: Price plans offered by IceWrap are as follows:
- Startup Package: $1.50 per user per month (Free for first 3 months)
- Business: $3.50 per user per month (Free for first 3 months)
- Corporate: $2.60 per user per month (Free for the first 3 months)
Website: IceWrap
#14) Yahoo Mail
Best for personal use as well as for small businesses.
Yahoo Mail is a trusted and reliable platform. It offers you a summary view of your orders, reminds you of your upcoming subscriptions, and lets you see your attachments in one view, so to find the desired attachment faster, find emails quickly, connect different emails, customize your inbox, and much more, all with your iOS or Android mobile application or the web app.
Price: Yahoo Mail is available for free. There are in-app purchases based on different items.
Website: Yahoo Mail
Conclusion
A free business email can be of much benefit to a start-up or a small business. The top best companies that offer the best business email accounts at low costs are Titan, Zoho Mail, GMX Mail, Outlook.com, Proton Mail, AOL Mail, Guerrilla Mail, Mail.com, Google Workspace, and Microsoft 365.
Based on the study, we can say that all of these are free or available at very low prices, and are easy-to-use, trusted, and reliable platforms. They offer standard security features and have a good range of features required for work email.
Titan is the best among all the business email accounts. It is known for its blazing-fast speed and powerful work email features. Next on our list is Zoho Mail, which offers advanced features for business email, with its free version as well as the paid version, which too costs very little. Then there is GMX Mail, which is extremely easy to use and available for free.
Research Process:
- Time Taken to Research this Article: We spent 20 hours researching and writing this article so you can get a useful summarised list of Business Email Accounts with comparisons of the top ones for your quick review.
- Total Business Email Accounts Researched Online: 35
- Top Business Email Accounts Shortlisted for Review: 14