19 Best Task Tracker Apps and Software for 2023 [SELECTIVE]

Review, compare and select from the list of the top Task Tracker Apps along with the pros and cons to identify the one as per the requirement:

When it comes to task tracker apps, we are not starved of choices. In fact, there are so many apps that we got exhausted from testing them one by one to find the best daily task tracker apps for you. The right app will help you stay ahead of all your commitments.

This article has a collection of top task tracker apps for you to use, along with their features and other relevant details. You don’t have to try them all, although you can if you want to. Check the details to see which one will suit your needs perfectly.

Let’s begin!

Task Tracking Apps Reviews

Best Task Tracker App

Market Trends: A study by Mordor Intelligence says that the market for task management software is expected to grow at a CAGR of 12.32% and reach $4.72 billion by 2026 from $2.35 billion in 2020.

Mordor Intelligence

Expert Advice: If you are a beginner, go for an app with a simple interface and easy to use. If you are looking for better control over your tasks, pick ones with features for sorting, prioritizing, and other ways of organizing them.

Frequently Asked Questions

Q #1) Is there an app for daily tasks?

Answer: Here are some of the apps for daily tasks:

  • Todoist
  • TickTick
  • nTask
  • ProofHub
  • Any.do

Also Read =>> Best Task Management Software Systems

Q #2) Is TickTick better than Todoist?

Answer: We found the interface of Todoist a lot more slicker than TickTick. However, TickTick keeps releasing a lot of new cool features. So that’s that. You can decide which one is better for you depending on what you prefer.

Q #3) Is TickTick free?

Answer: TickTick offers both free and premium accounts.

Q #4) Is Microsoft To-Do a desktop app?

Answer: Microsoft To-Do is both a desktop and mobile app. You can sync the apps and stay on your tasks easily.

Q #5) Is Todoist safe?

Answer: Yes. It comes with built-in firewalls and all its data is encrypted.

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List of the Best Task Tracker Apps

Popularly known some remarkable apps for task tracking lists:

  1. ClickUp
  2. Todo.is
  3. Todoist
  4. TickTick
  5. nTask
  6. ProofHub
  7. Any.do
  8. Microsoft To Do
  9. Things
  10. Bit.ai
  11. Habitica
  12. TeuxDeux
  13. GanttPRO
  14. OmniFocus
  15. Toodledo
  16. Google Keep
  17. Spike
  18. Google Tasks
  19. Evernote
  20. Twobird

Comparing Some Best Apps for Task Tracking

Best forRuns onPrice
ClickUpFor those looking for a feature-rich task tracker app.Windows, macOS, Linux, Mac M1, Android, iPhone, iPad, Web, Chrome Extension.• Free
• Unlimited: $5/mo/member
• Business: $12/mo/member
• Business Plus: $19/mo/member
Todo.isGenerate tasks with AIWeb, iOS and AndroidFree to use, Pro plan starts at $9/month.
TodoistBalancing power and simplicity.Windows, macOS, Android, iPhone, iPad, WebFree, $3-$5
TickTickUsing embedded calendars and timersAndroid, Windows, macOS, iPhone and iPad, WebFree, $27.99 yearly
nTaskCollaborating, planning, analyzing, and managing tasks with team.Android, Windows, macOS, iPhone and iPad, WebFree, $3-$8
ProofHub Gathering your thoughts and ideas at one placeWeb, Android, iOS$50 billed monthly, $45/month billed annually for 5 users, 14-day free trial
Any.doThose who forget to use task tracker apps.Android, iPhone and iPad, Windows, macOS, Apple Watch, WebFree, 1 month- $5.99 / mo, 6 months- $4.49 / mo, 12 months- $2.99 / mo

Detailed reviews:

#1) ClickUp

Best for those looking for a feature-rich task tracker app.


ClickUp is a relatively new task tracker that came into existence in 2017. It offers some vital features in the free version and that made it popular quickly. However, its free account has some restrictions like all others. You can’t use it more than 100 times with just 10 automation per month and a 100MB storage limit.

Compatible With: Windows, macOS, Linux, Mac M1, Android, iPhone, iPad, Web, Chrome Extension.


  • Organizing in Spaces, folders, and lists.
  • Customizable task management.
  • Subtasks and checklists.
  • Automated routine work.
  • Easy integration with calendars, cloud storage, and over 1000 apps.

Verdict: ClickUp has a feature-rich interface that we found a little overwhelming at first. However, once you have learned how to use it, you will find it to be one of the strongest task tracker apps.


  • Free
  • Unlimited: $5/mo/member
  • Business: $12/mo/member
  • Business Plus: $19/mo/member
  • Enterprise: contact sales

#2) Todo.is

Best for Generate tasks with AI.


Todo is one of those rare task tracking apps that uses an intelligent AI. It does so to help its users create and manage project in a time-efficient manner. Besides this, Todo provides its users with detailed statistics to track the progress of their projects. You are provided with a visual calendar that helps in tracking events and monitoring task status.

Compatible with: iOS and Android


  • Set Reminders
  • Assign Tasks
  • Generate tasks via AI
  • Access Calendar
  • Detailed stats offered for project tracking

Verdict: Todo is a simple task creation/tracking app that’s bolstered by an advanced AI. From creating tasks to monitoring its progress, everything is easy with this mobile and web application. While the tool is free, I would recommend using its premium version to manage unlimited tasks.


  • Free
  • Pro: $9/Month
  • Business: $39/month

#3) Todoist

Best for balancing power and simplicity.


Todoist is an app that presents a perfect balance between power and simplicity. That’s why it is one of the most popular task tracker apps. We tried adding tasks to every platform and it was easy on each one of them.

It uses natural language processing, for example, if you say ‘buy eggs Monday, the task of buying eggs will be added with next Monday as your due date. This app is flexible but not complicated.

Compatible With: Windows, macOS, Android, iPhone, iPad, Web


  • Natural language processing.
  • Custom filters and labels.
  • Integrate with Zapier.
  • Task delegation to other people.
  • It can be connected to your email, calendar, and files.


  • Huge library of templates.
  • Integration of third-party applications.
  • Cross-platform support.
  • Simple user interface.
  • Wide range of features.


  • Limited features in the free version.
  • No time tracking.
  • No advanced project tracking.

Here’s how to use the Todoist Web:

  • Go to the website and click on Signup.
  • Use your Gmail, Social media, or Apple account to log in.
  • Click on Add task to add a new task.
  • Select Today to see or add pending tasks for today and upcoming for the next few days.
  • Select Filters and labels to set task priority and organize your tasks.

Todoist add task

Verdict: We loved the app. It is easy to use and is flooded with awesome features. You can delegate the task and sync it across your emails and calendars. It also offers productive visuals.


  • Free (up to 80 projects, 5 people/project)
  • Pro: $3/mo billed yearly, $4/mo billed monthly (300 projects, 25 people/project)
  • Business: $5/mo billed yearly, $6 billed monthly (500 projects, 50 people/project)

Website: Todoist

Also Read =>> Social Media Content Calendar Tools & Templates

#4) TickTick

Best for using embedded calendars and timers.


TickTick has some functions similar to Todoist like natural language processing. Its desktop version comes with a universal keyboard shortcut and pinned notifications. Its mobile version has widgets for adding tasks quickly. You can organize the tasks and add sub-tasks as well.

Its macOS version is different from that of Windows. We also found some unique features which were very impressive.

Compatible With: Windows, macOS, Android, iPhone, iPad, Web


  • Voice input with natural language processing.
  • Smart data parsing and Zapier integration.
  • Organizing and reminders.
  • Task sharing and assigning.
  • Sync across 10+ platforms.


  • Location-based alerts.
  • Data backup.
  • Native time tracking and Pomodoro timer.
  • Smart task management module.
  • Advanced project statistics and workflow summary.


  • Limited features in the free version.
  • Can not be integrated with other third-party apps.

Here’s how to use the web version of this task tracker:

  • Go to the website.
  • Click on Sign up for free.
  • Use your Google, Apple, Facebook, or Twitter account to sign up.
  • Type in the search bar at the top to add a task and hit enter.
  • Click on the box beside a task to mark it done.
  • On the right-hand side panel, add details for the task.
  • On the left panel, click on + beside lists, tags, and filters to add them to a task.
  • Click on the calendar icon for the calendar view.
  • Select the clock icon for developing a habit.
  • Click on your profile image for settings, sync, and other options.

TickTick inbox

Verdict: We loved its Pomodoro timer and its integration with many third-party calendars. Its habit tracking tool will allow you to see your commitment to your tasks and exercise. This app also allows you to prioritize your tasks.

Price: Free, $27.99 yearly (full calendar functionality, customized filters, progress tracking, and more).

Website: TickTick

#5) nTask

Best for collaborating, planning, analyzing, and managing tasks with your team.


nTask allows you to work with your team. You can collaborate, plan, organize, and manage everyday tasks. You can generate reports, assign tasks, share files, and set your recurring tasks. The Kanban boards come with pre-built templates and allow you to set custom statuses for linked projects and assigned tasks.

Compatible With: Windows, macOS, Android, iPhone, iPad, Web.


  • Kanban boards for organizing workflow.
  • Set task status and priorities.
  • Adding multiple assignees.
  • Interactive Gantt Charts for tracking progress.
  • Collaborative features for team management.


  • Timesheet management.
  • Repeat task setup.
  • Progress bar for tasks.
  • Comprehensive meeting management module.
  • Easy to use.


  • No team chats.
  • No customization and formatting.
  • No templates.

Here’s how to use the nTask website:

  • Go to the website.
  • Click on Signup for free.
  • Use Google or Facebook account for signing up.
  • Set your password and click on continue.
  • Create your Team and Workspace.
  • Click on Continue.


  • Add details about your work.
  • Click on Continue.

Add details

  • Add your email address to invite your team members.
  • Click on Take me to nTask.

Add your email address

  • Click on Add New to add a new task, meeting, or issue.
  • Add task title and add assign to for assigning it to someone in your team.
  • Select Create Task.

add task

  • Click on the bar under Status of a task to adjust its status.

Click on the bar

  • Select the bar under Priority of a task to set its priority.

Select the bar

  • Click on Team to create a team and adjust team settings.
  • Select Workspace to create a new Workspace or view the dashboard.
  • Select Quick filters for accessing saved filters and favorites.
  • Click on Boards to arrange your tasks.
  • Use timesheets to log your time.

Select Workspace

Verdict: nTask is a comprehensive daily task tracker for professional work. You can easily add multiple assignees to a task and keep track of all the tasks. You can also make sure your team is on the same page.


  • Basic: Free
  • Premium: $4/user/mo (billed monthly), $3/user/mo (billed annually)
  • Business: $12/user/mo (billed monthly), $8/user/mo (billed annually)
  • 14-day free trial

Website: nTask

#6) ProofHub

Best for gathering your thoughts and ideas in one place.


This app is an efficient system for task and project management. You can gather all your thoughts and ideas in one place and create to-do lists, and tasks, and make notes. Taking down everything means you will not have to remember anything.

We also found that ProofHub lays emphasis on improving team collaboration and gives project managers control over their teams and projects.

Compatible With: Android, iPhone, iPad, Web.


  • Make notes and to-do lists.
  • Create tasks and sub-tasks.
  • Add deadlines, comments, and reminders.
  • Team accountability.
  • Kanban boards and Gantt charts.


  • Powerful features.
  • No per-user fee.
  • Ultimate control.
  • Perfect for any industry and team of any size.
  • No learning curve.


  • Limited app integrations.

Verdict: We love this task tracker for its efficiency and the kind of control it offers. You will enjoy its features and ease of use as well.


  • $50 billed monthly
  • $45/month billed annually for 5 users
  • Unlimited projects, 10GB storage, 14-day free trial

Check the price by sliding the bar according to your user’s needs.

Website: ProofHub

#7) Any.do

Best for those who forget to use the task tracker apps.


The mobile app in this task tracker is extremely slick. You can easily add tasks and organize them into a list. You can also add due dates to them. We loved its “plan my day” feature that allowed us to schedule when we will accomplish the tasks. It kept reminding us as well, so we remember.

Also, it integrates surprisingly well with Outlook and Google calendar. However, we found its desktop version a bit cluttered and confusing.

Compatible With: Windows, macOS, Android, iPhone, iPad, Apple Watch, Web


  • Seamlessly sync across devices.
  • Integrates with Outlook and Google calendar.
  • Access from anywhere.
  • Reminders
  • Easy to use interface.


  • Wide range of functionality.
  • Built-in Calendar.
  • Multiple platform availability.
  • Recurring task management.
  • Easy to use.


  • No advanced reporting.
  • Limited features in the free version.

Verdict: We loved its mobile app for its easy-to-use interface, but the desktop app, not so much. However, it is a task tasker app for those who often forget to use these apps.


  • Free
  • 1 month: $5.99/mo
  • 6 months: $4.49/mo
  • 12 months: $2.99/mo

Website: Any.do

#8) Microsoft To Do

Best for syncing your Outlook tasks to mobile.

Microsoft To Do

Microsoft came up with To Do, in 2015, so yes, it is a comparatively new task tracker, but it comes with the trust of Microsoft’s name. It was converted from Wunderlist so you will find its DNA everywhere in the app. It comes with a friendly and clean interface, allowing you to add tasks quickly. Its integration with the Microsoft ecosystem now allows you to sync your tasks on Outlook to mobile.

Compatible With: Windows, Android, iPhone, iPad


  • Integrated with Microsoft’s ecosystem and Zapier.
  • Sync Outlook tasks to mobile.
  • Use Cortana to add tasks.
  • Custom background images for each task.
  • Simple and friendly interface.

Verdict: We loved it. The app has Microsoft written all over it. It’s beautiful, simple, and easy to use. The best part, you can sync your Outlook tasks across your devices.

Price: Free

Website: Microsoft To Do

#9) Things

Best for those looking for a simple task tracker with lots of features.


We came across task trackers that are either minimalistic or complex. Well, things are both. The app is loaded with features and yet extremely simple to use. You can add tasks easily and organize them with endless variations. We did a lot and never once felt cluttered, not even once. It is a beautiful blend of beauty, functionality, and features.

One thing that we missed is the version for Windows and Android. It would have been amazing to have Things for those platforms as well.

Compatible With: macOS, iPhone, iPad, Apple Watch


  • Integration with the calendar.
  • Intuitive keyboard.
  • Reminders with notifications.
  • Sync iPhone and iPad apps.
  • Simple and feature-loaded interface.

Verdict: If you are an iOS user, this is one task tracker you will love. It is simple and has numerous features to go with it. However, we missed that it doesn’t have apps for Windows and Android.

Price: For Mac: $49.99, For iPhone & Watch: $9.99, For iPad: $19.99, 15- day free trial.

Website: Things

#10) BIT.AI

Best for tracking tasks without distractions and free of cost.


BIT.AI is an app that is simple enough for an individual and powerful enough for companies and teams. It can be just a task tracker app or a comprehensive collaboration and documentation tool. It is smart, minimal, and yet perfect for taking notes without distractions.

You can use it to create knowledge bases, client portals, deliverables, training guides, projects, wikis, etc. The app offers collaborative documents that can flow seamlessly from text to video, spreadsheet, and more.

Compatible With: Windows, Web


  • Allows us to include videos, spreadsheets, images, GIFs, and more in the notes.
  • Markdown support.
  • Easy organization of tasks.
  • Multiple file support.
  • Powerful features.

Verdict: We found that BIT.AI is more apt for organizational use. However, there’s no reason why you can’t use it. You can take advantage of its powerful features to efficiently track your tasks.


  • Free
  • Pro Plan: $8/mo/member (Yearly), $12/mo/member (Monthly)
  • Business Plan: $15/mo/member (Yearly), $20/mo/member (Monthly)

Website: BIT.AI

#11) Habitica

Best for making task tracking fun and efficient.

Habitica - task tracker app

Previously known as HabitRPG, Habitica motivates you to complete a task using the principles of game design. And trust us when we say that it is a remarkably effective task tracker. You can add a character to your task that levels up when you complete your tasks and gets damaged when you don’t.

You can earn in-game currency, weapons, or accessories to buy offline rewards like snacks. It is much like a game. Your friends can join in and have a party.

Compatible With: Android, iPhone, iPad, Web.


  • Track and manage tasks, daily goals, habits, etc.
  • Keep track of progress.
  • Customizable
  • Gamified interface.
  • Simple and interesting to use.

Verdict: One thing we can say is that it isn’t efficient for managing long-term projects. However, if you want to stay motivated to keep finishing your tasks, this is the right app for you.


  • Free
  • $9 per month +$ 3 per member (billed monthly)

Website: Habitica

#12) TeuxDeux

Best for organizing daily tasks and automatically rolling over unfinished ones to the next day.

TeuxDuex - task tracker app

Pronounced as ‘To Do’ TeuxDeux is termed the most beautiful task tracker on the web. You can type the task anywhere, and drag and drop it to the lists. If a task remains pending, the app automatically rolls it over to the next day’s list.

You can also set a recurring task in the app. TeuxDeux can fulfill your need for specific text formats and presentation styles and also allows you to share your tasks with others.


  • Various text formats and presentation styles.
  • Task sharing.
  • Supports markdown.
  • Automatic rolls over pending tasks to the next day.
  • Downloadable to-do list.

Verdict: TeuxDeux is amazing. We loved the way it looked and its text formatting toolsets. The best part, as we have already mentioned a few times above, is that it rolls over the pending task to the next day’s list. You can share your list with up to 6 members.


  • Skeptic Subscription: $3/month
  • Believer Subscription: $24/year
  • 30-day trial period

Website: TeuxDeux

#13) GanttPRO

Best for managing your team and making sure the tasks are clearly allotted.

GnattPro - task tracker

GanttPRO is based on the Gnatt chart approach and the app allows you to divide tasks into many groups of tasks, subtasks, and sibling tasks. Each task comes with a start and end date that you can set for yourself. You can also mention its priority, cost, duration, and more details about a task. The app comes with an extremely user-friendly interface.


  • Three options for displaying tasks – the “My Task” Dashboard, the Gantt chart, and the Board.
  • Notifications and reminders.
  • Interactive interface.
  • Task assignments to teams.
  • Comments, attachments, and mentions.

Verdict: If you like tracking every detail of your task, this daily task tracker will be a good option for you. With its Gnatt chart timeline, you can monitor all the details of your tasks.

Price: Individual: $15/mo/user, Team: $8.90/mo/user, Enterprise: contact sales, 14-day free trial.

Website: GanttPRO

#14) OmniFocus

Best for users with a very specific organizational system.

OmniFocus - task tracker

OmniFocus is an Apple-exclusive application that uses the trademarked philosophy of Getting Things Done by David Allen. It comes with a wide range of features that make it a good choice for any organizational system. You can set up three different types of projects with six main default views.

In short, if there’s a feature you are looking for in your task tracker app, OmniFocus has it.


  • Sync across apple devices.
  • Many options for organizing a task.
  • Add actions and tags.
  • Zapier and calendar integration.
  • Engaging UX.

Verdict: Omnifocus is an amazing task tracker for Apple users. Although it has a web version as well that any user can use, however, we still feel that non-Apple users should go for other daily task tracker apps.


  • OmniFocus Subscription – Monthly: $9.99, Yearly: $99.99
  • OmniFocus Subscription – For Teams- Monthly: $9.99, Yearly: $99.99
  • OmniFocus Web Add-On Subscription – Monthly: $4.99, Yearly: $49.99

Website: OmniFocus

#15) Toodledo

Best for increasing your productivity and organizing your life.

Toodledo - task tracker

Toodledo is a task tracker app that focuses primarily on task management by allowing you to organize your tasks in the most simple and easy way. To each task, you can add multiple subtasks, priority levels, notes, and other information.

You can also create an outline to focus on important things and get a comprehensive view of your tasks. It has some other interesting features as well.


  • Customized task list.
  • Structured outlines.
  • Log multiple habits and track them.
  • Sync across all devices.
  • Easy and simple interface.

Verdict: It is a flexible and multi-functional task tracker that you can use to enhance your productivity and organize your life.


  • Basic: Free
  • Standard: $3.99/mo (billed monthly), $2.99/mo (billed annually)
  • Plus: $5.99/mo (billed monthly), $4.99/mo (billed annually)
  • Business: Contact Sales

Website: Toodledo

#16) Google Keep

Best for making quick lists that can be accessed from any device.

Google Keep - task tracker

Google Keep is an app for taking notes you can use to quickly capture what’s on your mind. You can type or just speak and it will transcribe it for you. It doesn’t have robust features or functionality like other task trackers, but if you are a person who likes to have a simple to-do list, this will do perfectly well.

You can save pictures, links, voice notes, and more. Also, you can tick off the tasks you have finished. We, writers, often use this simple app to jot down an idea as soon as that comes to our mind, even in the middle of the night. It’s handy and amazing.


  • Support checklists, links, photos, and voice notes.
  • Web-version is minimal, fast, and functional.
  • Access through Google Drive.
  • Simple and user-friendly interface.
  • Supports voice commands.

Verdict: We admire its simplicity and ease of use. We value how easily accessible it is when you have to quickly note something before you forget.

Price: Free

Website: Google Keep

#17) Spike

Best for making your email a hub for real-time team collaboration and communication.

Spike - task tracker app

Spike, we can say, is a revolutionary approach for collaboration and communication in modern-day. It combines your calendars, notes, emails, tasks, and everything in one place and turns your email into a task management tool.

You can set reminders, set projects, and manage your tasks from one place. You can also collaborate with your team and communicate with them through messaging.


  • Conversations and collaboration in real-time.
  • Supports multiple collaborators.
  • Use email inbox for creating a task list.
  • Audio and video calls.
  • Bulk actions.

Verdict: We found Spike a little lacking in advanced features and that we have to pay for custom email domain accounts. Other than that, it is an amazing task tracker to have, especially if you are an email user.


  • Personal: Free
  • Business: $10/mo (billed monthly), $8/mo (billed annually)
  • Solo: $15/mo (billed monthly), $12/mo (billed annually)

Website: Spike

#18) Google Tasks

Best for those who love Google.

Google Tasks - task tracker

If you are a Google power user and live in Google calendar and Gmail, Google Tasks is the obvious task tracker for you. You can find it on the sidebar of these two Google applications. There is a dedicated app as well which we found quite austere.

You can add tasks quickly but there’s nothing much you will find for organizing them. Its main selling point is on the desktop and that is the integration with Gmail.


  • Drag and drop an email from Gmail to convert it into a task.
  • Integrated with Gmail and Zapier.
  • Easy to create tasks.
  • Dedicated option to clear completed tasks.
  • Simple interface.

Verdict: If your Gmail stays open on your system all the time, this is one task tracker that will be much handier for you as compared to any other. The mobile version makes the tasks accessible as well.

Price: Free

Website: Google Tasks iOS, Google Tasks PlayStore

Further Reading => Most Popular To-Do List Apps 

#19) Evernote

Best for saving webpage or online information through the web clipping tool.

Evernote - task tracker

Evernote is a comprehensive online notepad equipped with features for managing and organizing tasks personally and professionally. You can save web pages, online information, etc., by clipping them and adding them directly to your Evernote account.

It also offers a shared workspace for teams to manage meetings and projects. We can integrate it with third-party apps like Slack.


  • Notes templates.
  • Drag and drop to update tasks.
  • Web clipper and shared workspace.
  • Integration with Slack.
  • Document attachments.

Verdict: This is the right task tracker app for those who can’t keep their notes in one place. With it, you can easily capture and prioritize your tasks.


  • Free
  • Persona: 7.99 /mo
  • Professional: $9.99/mo
  • Teams: $14.99 /user/mo

Website: Evernote

#20) Twobird

Best for clearing clutter and focusing on important tasks.

task tracker

If you use different apps for conversations, tasks, and collaborating with your team, Twobird is the task tracker you can use to bring everything under one hood. It can help you focus and respond without much effort. It can set aside low-priority tasks for later, and you can set reminders for the ones you need.

You can reply to your emails, collaborate on tasks, and remember your appointments with one app. It can be integrated with Google or Microsoft email IDs.


  • Priority setting to the tasks.
  • Reminders
  • Unsubscribe from unwanted subscriptions.
  • Email reply, team collaboration, reminders, everything in one place.
  • Easy to use.

Verdict: We loved how together this task tracking app is. It allows us to do a lot without switching back and forth to other apps. It’s simple and keeps your privacy.

Price: Free

Website: Twobird


We have collected various task tracker apps for you. There are the free ones for Google Powered users like Twobird, Google Tasks, and Google Keep. We also mentioned a few exclusively for iOS users, like Things and OmniFocus. There are simple apps like Google Notes and complex ones like Things and BIT.AI.

You can go through the details and pick the ones that suit your need better.

Research Process:

  • Time Taken To Research And Write This Article: 26 Hours
  • Total Apps Researched: 50
  • Total Apps Shortlisted: 19
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