10+ Best HR Onboarding Software For 2023

Review the best HR Onboarding Software, and some other notable tools so that you can pick the suitable one for your company:

Employee retention and employee engagement are two of the topmost concerns of the HR department of a business enterprise. Employee retention can be achieved by creating a nice company atmosphere, maintaining a good reputation for your company, and making a good impression of your company culture in front of your employees.

There are software providers out there who assure you of employee retention by offering you some modern tools that can make you look more impressive.

HR onboarding software helps you in making a good first impression in front of your new hires, by providing you the features that can transform the whole onboarding process from a lengthy and troublesome procedure to a tech-savvy, advanced, less time-consuming, and 100% digital process.

HR Onboarding Software Review

Best HR Onboarding Software

The top best HR onboarding software offers the following top features:

  • Employee self-service tools allow the new hires to fill in their details on their own whenever they like.
  • E-signatures facility that makes the process paperless.
  • Storing the documents and the employees’ data electronically.
  • Communication tools, for easy answering of the queries of the new hires.
  • Customizable templates for providing information about the company to the new employees.
  • Tools for pre-scheduling the whole onboarding procedure and setting reminders for the new hires as well as the existing staff.

If you want to acquire the best talent for your company, you must adapt to the modern, advanced practices, so that you can make a good reputation and attract the best people to your company.

hr onboarding image

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Through this article, we will let you know about the top features, prices, and much more about the best available HR onboarding software. A comparison table is also made so as to distinguish the top best software based on several grounds. Choose the one that best suits your requirements.

Expert Advice: The topmost feature that you should look for while choosing an HR onboarding software for your company should be the e-signatures facility. This feature is necessary to make the onboarding process paperless and quick.

Market Trends: After collecting relevant data from various sources, Finances Online has made a compiled report of the benefits of onboarding to companies.

As per the report, onboarding leads to a 25% increase in the retention rate, a 20% increase in manager satisfaction, higher employee engagement, increased employee performance, and an 11% increase in productivity.

fact hr onboarding

Frequently Asked Questions

Q #1) Why HR onboarding is important?

Answer: Onboarding is a procedure for completing the necessary paperwork when a new employee joins the company. The procedure requires long forms to be filled in and many documents and signatures to be taken.

Thus an HR onboarding software is needed in today’s time, that can make the whole process smooth and less troublesome, by giving you the features for e-signatures, digital storage of the documents, communication tools, etc.

Q #2) What makes onboarding successful?

Answer: The onboarding process can be different in each company. A large enterprise, who hires a team at once, may require an orientation program and a training program to make the new employees familiar with the culture, environment, and their roles in the company.

Apart from this, an onboarding process should not feel like a burden on the new hires. The companies should adopt the new, modern techniques, in order to make a good impression and thus boost retention.

Q #3) What is an onboarding checklist?

Answer: The onboarding procedure involves some crucial tasks to be done, accurately and on time. Thus, maintaining a checklist is never a bad idea. The HR onboarding software usually gives the feature of pre-scheduling the onboarding process and setting reminders for the new hires as well as the team.

An onboarding checklist may include the following:

  1. List of documents to be brought on the first day by the new employee.
  2. What to wear? (If there is a specific dress code).
  3. Sending the new hires a welcoming message and the complete address of the office, the details of whom to meet at the office, and other necessary information.
  4. Orientation programs, role-specific training programs, etc.

Q #4) What are three techniques a manager can use to help a new employee feel welcome, valued, and special?

Answer: A manager can use the following techniques to make his new employees feel welcomed, valued, and special:

  • Send a welcome message and other messages, telling the new hire about the company.
  • Appoint a mentor, who can make the person familiar with the company culture and the existing staff.
  • Assign less amount of work in the starting until the employee becomes familiar with his role.

Q #5) What is an HR induction?

Answer: HR induction is the starting phase of a new hire when he is introduced and welcomed by the company. The induction phase also includes the time when the new hire is supported by his colleagues in adjusting to the new atmosphere.

Our TOP Recommendations:

Deel LogoBambee LogoPapaya Global LogoGusto Logo
DeelBambeePapaya GlobalGusto
• Payroll Management
• HR Workflow Automation
• Built-in Compliance
• HR Problem Solving
• HR Policy Creation
• Coaching
• Payroll Management
• Intelligent Reporting
• Compliance
• Time Tracking
• Payroll processing
• Benefits administration
Price: Starts at $49
Trial version: Free Demo Available
Price: $99 monthly
Trial version: No
Price: $20 Monthly
Trial version: Available
Price: $39 monthly
Trial version: Available
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List of Top HR Onboarding Software

Enlisted below are some popular HR Onboarding tools:

  1. Bambee
  2. Papaya Global
  3. Deel
  4. Rippling
  5. Gusto
  6. BambooHR
  7. Talmundo
  8. Zenefits
  9. ClearCompany
  10. Eddy
  11. WorkBright
  12. Ultimate Software
  13. Lessonly
  14. Click Boarding

Comparing the Best HR Onboarding Software

Tool NameBest forPriceDeploymentRating
BambeeAutomating Employee Relationship ManagementStarts at $99/month for 1-4 employees.On Cloud, Web, SaaS.5/5 stars
Papaya GlobalGlobally Compliant HR Onboarding Payroll Plan: $20 per employee per month,
Employer of Record Plan: $650 per employee per month.
Mac, Windows, Android, iOS, Web.4.8/5 stars
DeelHiring employees and Contractors GloballyStarts at $49, Free for companies with less than 200 employees. Cloud-based4.5/5 stars
RipplingEnd-to-End talent management.Starts at $8 per month. Contact for a custom quote.Mac, Android, iOS, Windows, Cloud-Based, on Web. 5/5 stars
GustoProvides modern solutions to your HR requirements. Starts at $45 per month. On Cloud, SaaS, Web5/5 stars
BambooHRAn easy to use software for small businesses. Contact directly for a price quote. On Cloud, SaaS, Web, Mac/Windows desktop, Android/iPhone mobile, iPad5/5 stars
TalmundoProvides scalable, digital solutions for your onboarding needs.Contact directly for a price quote. On Cloud, SaaS, Web4.8/5 stars
ZenefitsA simple yet complete HR platformStarts at $8 per month per employee. On Cloud, SaaS, Web, Mac/Windows desktop, Android/iPhone mobile4.6/5 stars
ClearCompanyProvides modern solutions for talent management and onboarding processes. Contact directly for a price quote. On Cloud, SaaS, Web, Mac/Windows/Linux desktop, iPad4.6/5 stars

Detailed Reviews:

#1) Bambee

Best for Automating Employee Relationship Management.

Bambee Logo

Bambee is an HR consulting firm for you if you wish to automate and streamline your business’s onboarding process. Aside from onboarding, you can rely on Bambee to streamline the process of employee termination as well as navigate labor regulations. Bambee essentially enhances the efficiency of your HR processes with a dedicated HR professional and a robust automation platform.

Top Features:

  • HR Problem-solving
  • Employee Relationship Management
  • Crafting HR policies
  • Employer coaching and guidance
  • Simplify the employee onboarding and termination process.

Verdict: Thanks to its affordable and flexible pricing structure and support from a dedicated HR professional, Bambee is an HR consulting firm that we would recommend to all small businesses, irrespective of what industry you operate in.


  • $99/month FOR 1-4 employees
  • $199/month for 5-19 employees
  • $299/month for 20-49 employees
  • Custom plan for 50-500 employees

#2) Papaya Global

Best for Globally Compliant HR Onboarding.

Papaya Global

Papaya is an HR onboarding and payroll processing software that makes both of these tasks considerably simple due to its in-built automation. The software is supported by a strong global network of payroll and compliance experts that help companies hire and onboard the right people for jobs in over 160 countries worldwide.


  • Manage payroll for all EOR, payrolled, and contracted workers
  • Intelligent reporting
  • Enterprise leading security
  • Compliance expertise for seamless international hiring
  • Employee portal to facilitate engagement.

Verdict: Papaya Global is an HR onboarding tool/service I would recommend to businesses who intend to expand globally or already indulge in international operations. The platform makes onboarding simple by automating the entire process.


  • Payroll Plan: $20 per employee per month
  • Employer of Record Plan: $650 per employee per month
  • Free demo also available

#3) Deel

Best for Hiring employees and Contractors Globally.

Deel Logo

Deel is a software that makes the process of HR management considerably simple with features specifically designed for global team management. The software is ideal if you want to expand your workforce by hiring employees and contractors from all around the world.

The software comes with built-in compliance and invoice automating features to make the task of onboarding simple globally. With Deel, you’ll be able to hire talent globally without having to establish legal entities. The software will also ensure you are compliant with region-specific laws when hiring internationally.


  • Run payroll in 90+ countries
  • Automated Invoicing
  • Built-in compliance tool
  • Automate HR Workflows
  • Get visa support globally

Verdict: Deel essentially arms businesses with all the tools they need to expand their team globally. The software will streamline everything from the global hiring to the payroll process, so your HR teams can breathe easy.


  • Deel For contractors starts at $49
  • Deel for EOR Employees Starts at $599
  • Free for companies with less than 200 employees.

#4) Rippling

Best for end-to-end talent management.

Rippling Logo

Rippling automates the recruitment process from start to finish so businesses can experience a hassle-free talent onboarding process. You can post job requirements on job boards with just one click to invite applications. The platform then allows you to customize interviews based on department, seniority, position, etc.

You can create approval workflows for any open positions in your organization with Rippling by your side. The platform also integrates seamlessly with tools like iCal and Outlook, thus making it simple to check people’s availability and schedule interviews.


  • Workflow automation
  • Customize hiring workflows
  • Track and enforce compliance training.
  • Hundreds of pre-made courses are available to boost employee productivity.

Verdict: Rippling makes onboarding easier by automating the entire recruitment process. You can customer workflows, track people’s availability, and schedule interviews, all from one place to make the onboarding process fast and efficient.

Price: Starts at $8 per month. Contact for a custom quote.

#5) Gusto

Best for providing modern solutions to your HR requirements.


Gusto was launched in 2012 by the name ZenPayroll. The software is most suitable for small businesses. It is loaded with a lot of features, for example, time tracking, payrolls, tax calculation, and much more.

Top Features:

  • Time tracking and payrolls.
  • Hiring and onboarding features include customizable offer letter templates, e-signature facility, storing documents, and more.
  • Benefits administration.
  • Tools for managing teams.

Verdict: Having been trusted by more than 200,000 businesses from all over the world, Gusto is another highly recommended HR onboarding software. With their prices starting at as low as $45 per month, Gusto comes out to be a highly demanded HR onboarding software.

Price: Price plans are as follows:

  • Core: $39 per month base price, plus $6 per month per person.
  • Complete: $39 per month base price, plus $12 per month per person.
  • Concierge: $149 per month base price, plus $12 per month per person.
  • Select: Contact directly for prices.
  • Contractor only: $6 per person per month.

#6) BambooHR

Best for small businesses.


BambooHR is an all-in-one software for hiring, onboarding, compensation, maintaining people’s data, and more. The software is most suitable for small businesses. It can handle many of the daily HR tasks and thus save much of the time that can be spent on other important tasks.

Top Features:

  • Maintains the data of your employees.
  • A mobile application for Android as well as iOS users.
  • The software has features for hiring, onboarding, compensation, and more.
  • The electronic signatures feature makes the onboarding as well as offboarding processes easy, time-saving and paperless. Plus, it maintains data records and gives data analytics features.

Verdict: BambooHR is a highly recommended HR onboarding software. The users have time and again reported that the software is easy to use, offers reasonable pricing plans, and has a nice range of features.

Price: Contact directly for a price quote.

Website: BambooHR

#7) Talmundo

Best for providing scalable, digital solutions for your onboarding needs.


Talmundo is a leading software and is built with the aim of growing engagement, driving productivity, and boosting the retention of your employees. Founded in 2012, Talmundo now has its headquarters in Amsterdam and employs more than 20,000 people.

Top Features:

  • A digital chatbot, that lets you answer the questions of your employees anytime.
  • Let’s you pre-schedule every single task and set reminders for the whole onboarding process.
  • Integration with many platforms like Workday, SAP SuccessFactors, etc., makes tasks easier.
  • Employee engagement tools.

Verdict: The software provides you with some amazing automation tools for making the HR process more simplified and quick. The software supports 27 languages from all over the world and is trusted by leading enterprises like KPMG, PWC, and many more.

Price: Contact directly for a price quote.

Website: Talmundo

#8) Zenefits

Best for being a simple yet complete HR platform.


Zenefits is a complete platform for your HR requirements. The software is easy to use and claims to reduce the amount of your time spent on the onboarding process by 50%. The software is built for small to medium-sized enterprises. It is simple and trusted by many.

Top Features:

  • Offers advisory services through HR and payroll experts.
  • Automation tools for the onboarding process, for example, sending offer letters, taking e-signatures, storing digital documents, and more.
  • Time tracking tools.
  • Payrolls and compensation management.

Verdict: Zenefits is an easy-to-use software that offers features for payrolls, benefits administration, streamlining the onboarding process, and much more. The advisory services are a plus point.

Price: Prices are as follows:

  • Essentials: $8 per month per employee
  • Growth: $14 per month per employee
  • Zen: $21 per month per employee

Website: Zenefits

#9) ClearCompany

Best for providing modern solutions for talent management and onboarding processes.


ClearCompany is one of the best onboarding software out there. The software gives you feature for talent acquisition, onboarding, performance management, data management, and analytics, and much more.

Top Features:

  • A user-friendly interface
  • Your new employees can do the onboarding work themselves, electronically.
  • Lets you set reminders for the new hires as well as the internal team so that no important task gets missed
  • Performance management, talent management, and employee engagement tools.

Verdict: ClearCompany is best known as a complete talent management software. The software is user-friendly and makes your HR tasks easy by aiding you in the processes of recruitment, onboarding, performance management, and workforce planning.

Price: Contact directly to get a price quote.

Website: ClearCompany

#10) Eddy

Best for providing a wide range of features.


Eddy is a complete HR management tool. From the hiring, onboarding, time tracking, to payrolls and HR advisory services, you get it all at Eddy. The software is most suitable for small businesses who want to ease up their tasks plus get advisory services to take better steps.

Top Features:

  • Onboarding tools include customizable templates, communication tools, and more.
  • E-signatures facility and digital data storage
  • Time tracking tools
  • Add-on payrolls, advisory services, and more.

Verdict: Eddy is a highly trusted onboarding tool. The local and small businesses find Eddy to be very beneficial for their HR tasks. They aim at empowering your HR team with the help of some really nice features. Eddy has got good reviews from its users.

Price: Starts at $8 per employee per month. Plus you need to pay a $49 base fee per month.

Website: Eddy

#11) WorkBright

Best for being a dedicated onboarding tool.


WorkBright is an employee onboarding software that helps you make the onboarding process extremely quick and trouble-free. All the onboarding tasks can be fulfilled remotely, with the help of WorkBright.

Top Features:

  • Makes onboarding easy with the help of features like setting reminders, taking fingertip signatures, advanced reporting, and more.
  • Mobile friendly.
  • Easy integration with other platforms for payrolls, ERP, HRIS, and more.
  • 256­-bit AES encryption ensures security to your company’s sensitive data.

Verdict: WorkBright is a highly recommended onboarding tool for small to medium-sized businesses. The software is mobile-friendly, affordable, and extremely beneficial.

They even offer a 60-day money-back guarantee; in case you want to stop using the software.


  • Pricing starts at $158 per month for 1-100 employees,
  • $210 per month for 101-250 employees,
  • $368 per month for 251-500 employees,
  • $578 per month for 501-1000 employees,
  • $1,247 per month for 1001-2500 employees,
  • $1,969 per month for 2501-5000 employees, and
  • $3,609 per month for 5000+ employees.

Website: WorkBright

#12) Ultimate Software

Best for medium to large-sized businesses.


Ultimate Software is a big name in the field of HR. The company has more than 12,000 employees and offers its services across 165 countries. The software is suitable for large enterprises with a global workforce.

Top Features:

  • Solutions for Global workforce management.
  • Get expert guidance for the HR requirements.
  • Talent acquisition tools.
  • Payrolls and onboarding features.

Verdict: They claim to give you an average return of $3.88 on a one-dollar investment with them.

Having a #6 rank in the Fortune 100 best companies to work with, and currently serving more than 35,000 U.S. businesses, Ultimate Software proves to be a highly trusted platform for HR requirements.

Price: Contact directly for prices.

Website: Ultimate Software

#13) Lessonly

Best for various learning resources.


Lessonly is basically a coaching software that allows your employees to get access to various learning resources and get certified. The platform lets you create lessons, train your employees through various available resources, get a dedicated guide, and much more.

Top Features:

  • Create lessons for your teams.
  • Get access to various certification programs offered by Lessonly.
  • Easy integration with many platforms.
  • Available in 13 languages..

Verdict: Lessonly makes learning extremely easy. Apart from the learning resources they offer, you can create custom lessons for your employees within minutes.

Price: Contact directly for pricing.

Website: Lessonly

#14) Click Boarding

Best for providing digital tools for onboarding.

click boarding

Click Boarding is an HR onboarding software that aims at providing you with tools that can help you in impressing your employees and increasing retention. They provide scalable HR solutions, advisory services, and digital solutions to your HR needs.

Top Features:

  • Easy integration with more than 250 platforms.
  • Tools for assigning tasks, tracking performance, and more.
  • Tools to make the onboarding process 100% remote and more welcoming for the new hires.
  • Get expert guidance on every step.

Verdict: Click Boarding is a highly recommended platform for those who want to transform their HR onboarding process into a modern, more impressive one.

They help you out by making modern technology available for you and giving you expert guidance on every step.

Price: Contact directly for a price quote.

Website: Click Boarding

Other Notable Tools

#15) FactoHR

Best for automated HR operations including payroll.

FactoHR is a notable HR onboarding software that helps you in increasing employee retention, by making the onboarding process paperless and less time-consuming. The software lets your employees do the onboarding tasks themselves. The automation tools offered by the software are praiseworthy.

Price: Contact directly for prices.

Website: FactoHR

#16) HR Cloud

Best for communication tools.

HR Cloud is a complete HR management tool that is loaded with features for employee engagement, onboarding, time tracking, integration with other platforms, and much more.

This powerful platform helps improve internal communication, employee engagement, and much more with the help of its mobile application.

Price: Contact directly for prices.

Website: HR Cloud

#17) ADP

Best for businesses of all sizes.

ADP is undoubtedly a recognized and trusted name in the industry. Their services are suitable for businesses of all sizes. They provide expert support services, payroll, onboarding tools, time tracking, financial planning, workforce management, employee benefits, and compensation management, and many other highly beneficial tools.

Price: Contact directly for a price quote.

Website: ADP

#18) Sage

Best for small to medium-sized businesses with complex needs.

Sage is accounting software. Their services are most suitable for small to medium-sized businesses, accountants, and bookkeepers. This is a highly trusted platform, which has a lot to offer, including payroll, HR solutions, and more.

Price: Contact directly for a price quote.

Website: Sage

#19) Workful

Best for being an affordable yet beneficial HR solution.

Work is affordable software for payroll and employee management. The software gives you a built-in time tracking feature, onboarding tools, manages your documents, offers communication tools, and much more.

Price: They offer a free trial for 30 days. Then you have to pay $25 per month as base price, plus $5 per employee per month.

Website: Workful


This article is about the best HR onboarding software in the industry. We have brought about a list of the top best software for you and some other notable tools, which are highly trusted and reputed.

Choosing one software for your company can be a tricky task. You should first make a list of features that you want in the software, then go through the details to find the most suitable one for your business.

Each of the software listed above is different in its own way. Some, like Sage, BambooHR, etc., are suitable for small to medium-sized businesses, while some, like ADP, Ultimate Software, etc., are good for large enterprises.

If you want software that can help you with the training and development of your workforce, then Lessonly would be the best option for you.

Research Process:

  • Time is taken to research this article: We spent 07 hours researching and writing this article so you can get a useful summarized list of tools with a comparison of each for your quick review.
  • Total tools researched online: 21
  • Top tools shortlisted for review: 15
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