Top 10+ HR Onboarding Software For 2025

Review the best HR Onboarding Software, and some other notable tools so that you can pick the suitable one for your company:

Employee retention and employee engagement are two of the topmost concerns of the HR department of a business enterprise. Employee retention can be achieved by creating a nice company atmosphere, maintaining a good reputation for your company, and making a good impression of your company culture in front of your employees.

There are software providers out there who assure you of employee retention by offering you some modern tools that can make you look more impressive.

HR onboarding software helps you make a good first impression in front of your new hires, by providing you the features that can transform the whole onboarding process from a lengthy and troublesome procedure to a tech-savvy, advanced, less time-consuming, and 100% digital process.

HR Onboarding Software Review

The top best HR onboarding software offers the following top features:

• Employee self-service tools allow the new hires to fill in their details on their own whenever they like.
• E-signatures facility that makes the process paperless.
• Storing the documents and the employees’ data electronically.
• Communication tools, for easy answering of the queries of the new hires.
• Customizable templates for providing information about the company to the new employees.
• Tools for pre-scheduling the whole onboarding procedure and setting reminders for the new hires and the existing staff.

If you want to acquire the best talent for your company, you must adapt to modern, advanced practices, so that you can make a good reputation and attract the best people to your company.

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Through this article, we will let you know about the top features, prices, and much more about the best available HR onboarding software. A comparison table is also made so as to distinguish the top best software based on several grounds. Choose the one that best suits your requirements.

Our TOP Recommendations:

List of Top HR Onboarding Software

Enlisted below are some popular HR Onboarding tools:

1. Paychex
2. Bambee
3. Papaya Global
4. TriNet
5. Deel
6. Rippling
7. Gusto
8. Homebase
9. BambooHR
10. Talmundo
11. Zenefits
12. ClearCompany
13. Eddy
14. WorkBright
15. Ultimate Software
16. Lessonly
17. Click Boarding

Comparing the Best HR Onboarding Software

Detailed Reviews:

#1) Paychex

Best for: Self-Onboarding.

Paychex Flex is an all-in-one software that can take care of almost every facet critical to efficient HR management. As such, you can count on the software to considerably streamline the onboarding process. With Online forms and self-service capabilities, Paychex Flex simplifies and hastens onboarding. 

Features:

• Automated form collection
• Automatic Data sharing
• Backup protection
• Self-service portal
• Present new hires with relevant forms. 

Verdict: New hires are presented with easy-to-complete forms, which include a W-4 and I-9. Once completed, the forms are collected automatically. As the software is completely web-based, both HR managers and new hires can access onboarding checklists and forms within the software via their laptops or mobiles. All of these elements make Paychex Flex a great onboarding software.  

Price: Call, let your requirements be known, and get a custom quote.

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#2) Bambee

Best for Automating Employee Relationship Management.

Bambee is an HR consulting firm for you if you wish to automate and streamline your business’s onboarding process. Aside from onboarding, you can rely on Bambee to streamline the process of employee termination as well as navigate labor regulations. Bambee essentially enhances the efficiency of your HR processes with a dedicated HR professional and a robust automation platform.

Top Features:

• HR Problem-solving
• Employee Relationship Management
• Crafting HR policies
• Employer coaching and guidance
• Simplify the employee onboarding and termination process.

Verdict: Thanks to its affordable and flexible pricing structure and support from a dedicated HR professional, Bambee is an HR consulting firm that we would recommend to all small businesses, irrespective of what industry you operate in.

Price:

• $99/month FOR 1-4 employees
• $199/month for 5-19 employees
• $299/month for 20-49 employees
• Custom plan for 50-500 employees

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#3) Papaya Global

Best for Globally Compliant HR Onboarding.

Papaya is an HR onboarding and payroll processing software that makes both of these tasks considerably simple due to its built-in automation. The software is supported by a strong global network of payroll and compliance experts that help companies hire and onboard the right people for jobs in over 160 countries worldwide.

Features:

• Manage payroll for all EOR, payrolled, and contracted workers
• Intelligent reporting
• Enterprise leading security
• Compliance expertise for seamless international hiring
• Employee portal to facilitate engagement.

Verdict: Papaya Global is an HR onboarding tool/service I would recommend to businesses who intend to expand globally or already indulge in international operations. The platform makes onboarding simple by automating the entire process.

Price:

• Payroll Plan: $20 per employee per month
• Employer of Record Plan: $650 per employee per month
• Free demosare also available

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#4) TriNet

Best for Complete HR management.

TriNet is a cloud-based HR management platform that can help you streamline a variety of human resources-related functions. The platform will let you manage the workforce, administer benefits, and process payroll from a single dashboard. TriNet also simplifies the process of on-boarding and off-boarding employees. 

Features:

• Time tracking and attendance management
• Paid time off tracking
• Document Management 
• Org Chart

Verdict: Easy to use and packed with advanced features, TriNet offers you an HR platform that can easily simplify all tasks closely associated with the process of onboarding and off-boarding employees. This is a powerful workforce management tool that will help you with various HR-related responsibilities besides the workforce through a single, intuitive dashboard. 

Price: TriNet’s HR platform offers a flexible subscription plan. They are as follows:

• Essentials: $10/employee/month
• Growth: $20/employee/month
• Zen: $33/employee/month

A free demo is also available upon request.

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#5) Deel

Best for Hiring Employees and Contractors Globally.

Deel is a software that makes the process of HR management considerably simple with features specifically designed for global team management. The software is ideal if you want to expand your workforce by hiring employees and contractors from all around the world.

The software comes with built-in compliance and invoice automating features to make the task of onboarding simple globally. With Deel, you’ll be able to hire talent globally without having to establish legal entities. The software will also ensure you are compliant with region-specific laws when hiring internationally.

Features:

• Run payroll in 90+ countries
• Automated Invoicing
• Built-in compliance tool
• Automate HR Workflows
• Get visa support globally

Verdict: Deel essentially arms businesses with all the tools they need to expand their team globally. The software will streamline everything from the global hiring to the payroll process, so your HR teams can breathe easy.

Price:

• Deel For contractors starts at $49
• Deel for EOR Employees Starts at $599
• Free for companies with less than 200 employees.

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#6) Rippling

Best for end-to-end talent management.

Rippling automates the recruitment process from start to finish so businesses can experience a hassle-free talent onboarding process. You can post job requirements on job boards with just one click to invite applications. The platform then allows you to customize interviews based on department, seniority, position, etc.

You can create approval workflows for any open positions in your organization with Rippling by your side. The platform also integrates seamlessly with tools like iCal and Outlook, thus making it simple to check people’s availability and schedule interviews.

Features:

• Workflow automation
• Customize hiring workflows
• Track and enforce compliance training.
• Hundreds of pre-made courses are available to boost employee productivity.

Verdict: Rippling makes onboarding easier by automating the entire recruitment process. You can customer workflows, track people’s availability, and schedule interviews, all from one place to make the onboarding process fast and efficient.

Price: Starts at $8 per month. Contact for a custom quote.

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#7) Gusto

Best for providing modern solutions to your HR requirements.

Gusto was launched in 2012 by the name ZenPayroll. The software is most suitable for small businesses. It is loaded with a lot of features, for example, time tracking, payrolls, tax calculation, and much more.

Top Features:

• Time tracking and payrolls.
• Hiring and onboarding features include customizable offer letter templates, an e-signature facility, storing documents, and more.
• Benefits administration.
• Tools for managing teams.

Verdict: Having been trusted by over 200,000 businesses from all over the world, Gusto is another highly recommended HR onboarding software. With their prices starting at as low as $45 per month, Gusto comes out to be a highly demanded HR onboarding software.

Price: Price plans are as follows:

• Core: $39 per month base price, plus $6 per month per person.
• Complete: $39 per month base price, plus $12 per month per person.
• Concierge: $149 per month base price, plus $12 per month per person.
• Select: Contact directly for prices.
• Contractor only: $6 per person per month.

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#8) Homebase

Best for streamlining the recruitment process.

Homebase is a great software that streamlines the entire hiring and onboarding process. Hiring teams can rely on this software to create and post jobs to some of the most popular job boards in just a few clicks. The software also helps you track all applicants in a single place. The platform also lets recruits self-onboard themselves.

Features:

• Library of pre-written job descriptions
• Interview scheduler
• Documents signed and stored in a secure database
• E-Sign direct deposit
• Post to top job boards

Verdict: Homebase lets you find and onboard new hires with just a few clicks. The software automates the entire hiring process by letting you post jobs to top job boards, track applicants, and onboard employees with ease.

Price: The basic plan of Homebase can be used for free. The Essentials plan will cost $20/month/location. The Plus plan will cost $48/month/location. The All-in-One plan will cost you $80/location/month.

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#9) BambooHR

Best for small businesses.

BambooHR is an all-in-one software for hiring, onboarding, compensation, maintaining people’s data, and more. The software is most suitable for small businesses. It can handle many of the daily HR tasks and thus save much of the time that can be spent on other important tasks.

Top Features:

• Maintains the data of your employees.
• A mobile application for Android and iOS users.
• The software has features for hiring, onboarding, compensation, and more.
• The electronic signatures feature makes the onboarding as well as offboarding processes easy, time-saving, and paperless. Plus, it maintains data records and gives data analytics features.

Verdict: BambooHR is a highly recommended HR onboarding software. The users have time and again reported that the software is easy to use, offers reasonable pricing plans, and has a nice range of features.

Price: Contact directly for a price quote.

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#10) Talmundo

Best for providing scalable, digital solutions for your onboarding needs.

Talmundo is a leading software and is built to grow engagement, driving productivity, and boosting the retention of your employees. Founded in 2012, Talmundo now has its headquarters in Amsterdam and employs more than 20,000 people.

Top Features:

• A digital chatbot, that lets you answer the questions of your employees anytime.
• Let’s you pre-schedule every single task and set reminders for the whole onboarding process.
• Integration with many platforms like Workday, SAP SuccessFactors, etc., makes tasks easier.
• Employee engagement tools.

Verdict: The software provides you with some amazing automation tools for making the HR process more simplified and quick. The software supports 27 languages from all over the world and is trusted by leading enterprises like KPMG, PWC, and many more.

Price: Contact directly for a price quote.

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#11) Zenefits

Best for being a simple yet complete HR platform.

Zenefits is a complete platform for your HR requirements. The software is easy to use and claims to reduce the amount of your time spent on the onboarding process by 50%. The software is built for small to medium-sized enterprises. It is simple and trusted by many.

Top Features:

• Offers advisory services through HR and payroll experts.
• Automation tools for the onboarding process, for example, sending offer letters, taking e-signatures, storing digital documents, and more.
• Time tracking tools.
• Payrolls and compensation management.

Verdict: Zenefits is an easy-to-use software that offers features for payrolls, benefits administration, streamlining the onboarding process, and much more. The advisory services are a plus point.

Price: Prices are as follows:

• Essentials: $8 per month per employee
• Growth: $14 per month per employee
• Zen: $21 per month per employee

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#12) ClearCompany

Best for providing modern solutions for talent management and onboarding processes.

ClearCompany is one of the best onboarding software out there. The software gives you feature for talent acquisition, onboarding, performance management, data management, and analytics, and much more.

Top Features:

• A user-friendly interface
• Your new employees can do the onboarding work themselves, electronically.
• Lets you set reminders for the new hires as well as the internal team so that no important task gets missed
• Performance management, talent management, and employee engagement tools.

Verdict: ClearCompany is best known as a complete talent management software. The software is user-friendly and makes your HR tasks easy by aiding you in the processes of recruitment, onboarding, performance management, and workforce planning.

Price: Contact directly to get a price quote.

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#13) Eddy

Best for providing a wide range of features.

Eddy is a complete HR management tool. From hiring, onboarding, and time tracking, to payrolls and HR advisory services, you get it all at Eddy. The software is most suitable for small businesses who want to ease up their tasks plus get advisory services to take better steps.

Top Features:

• Onboarding tools include customizable templates, communication tools, and more.
• E-signatures facility and digital data storage
• Time tracking tools
• Add-on payrolls, advisory services, and more.

Verdict: Eddy is a highly trusted onboarding tool. The local and small businesses find Eddy to be very beneficial for their HR tasks. They aim at empowering your HR team with the help of some really nice features. Eddy has got good reviews from its users.

Price: Starts at $8 per employee per month. Plus you need to pay a $49 base fee per month.

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#14) WorkBright

Best for being a dedicated onboarding tool.

WorkBright is an employee onboarding software that helps you make the onboarding process extremely quick and trouble-free. All the onboarding tasks can be fulfilled remotely, with the help of WorkBright.

Top Features:

• Makes onboarding easy with the help of features like setting reminders, taking fingertip signatures, advanced reporting, and more.
• Mobile friendly.
• Easy integration with other platforms for payrolls, ERP, HRIS, and more.
• 256­-bit AES encryption ensures security of your company’s sensitive data.

Verdict: WorkBright is a highly recommended onboarding tool for small to medium-sized businesses. The software is mobile-friendly, affordable, and extremely beneficial.

They even offer a 60-day money-back guarantee; in case you want to stop using the software.

Price:

• Pricing starts at $158 per month for 1-100 employees,
• $210 per month for 101-250 employees,
• $368 per month for 251-500 employees,
• $578 per month for 501-1000 employees,
• $1,247 per month for 1001-2500 employees,
• $1,969 per month for 2501-5000 employees, and
• $3,609 per month for 5000+ employees.

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#15) Ultimate Software

Best for medium to large-sized businesses.

Ultimate Software is a big name in the field of HR. The company has more than 12,000 employees and offers its services across 165 countries. The software is suitable for large enterprises with a global workforce.

Top Features:

• Solutions for Global workforce management.
• Get expert guidance for the HR requirements.
• Talent acquisition tools.
• Payrolls and onboarding features.

Verdict: They claim to give you an average return of $3.88 on a one-dollar investment with them.

Having a #6 rank in the Fortune 100 best companies to work with, and currently serving more than 35,000 U.S. businesses, Ultimate Software proves to be a highly trusted platform for HR requirements.

Price: Contact directly for prices.

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#16) Lessonly

Best for various learning resources.

Lessonly is basically a coaching software that allows your employees to get access to various learning resources and get certified. The platform lets you create lessons, train your employees through various available resources, get a dedicated guide, and much more.

Top Features:

• Create lessons for your teams.
• Get access to various certification programs offered by Lessonly.
• Easy integration with many platforms.
• Available in 13 languages.

Verdict: Lessonly makes learning extremely easy. Apart from the learning resources they offer, you can create custom lessons for your employees within minutes.

Price: Contact directly for pricing.

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#17) Click Boarding

Best for providing digital tools for onboarding.

Click Boarding is an HR onboarding software that aims to provide you with tools that can help you impress your employees and increase retention. They provide scalable HR solutions, advisory services, and digital solutions to your HR needs.

Top Features:

• Easy integration with more than 250 platforms.
• Tools for assigning tasks, tracking performance, and more.
• Tools to make the onboarding process 100% remote and more welcoming for the new hires.
• Get expert guidance on every step.

Verdict: Click Boarding is a highly recommended platform for those who want to transform their HR onboarding process into a modern, more impressive one.

They help you out by making modern technology available for you and giving you expert guidance on every step.

Price: Contact directly for a price quote.

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Other Notable Tools

#18) FactoHR

Best for automated HR operations including payroll.

FactoHR is a notable HR onboarding software that helps you in increasing employee retention, by making the onboarding process paperless and less time-consuming. The software lets your employees do the onboarding tasks themselves. The automation tools offered by the software are praiseworthy.

Price: Contact directly for prices.

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#19) HR Cloud

Best for communication tools.

HR Cloud is a complete HR management tool that is loaded with features for employee engagement, onboarding, time tracking, integration with other platforms, and much more.

This powerful platform helps improve internal communication, employee engagement, and much more with the help of its mobile application.

Price: Contact directly for prices.

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#20) ADP

Best for businesses of all sizes.

ADP is undoubtedly a recognized and trusted name in the industry. Their services are suitable for businesses of all sizes. They provide expert support services, payroll, onboarding tools, time tracking, financial planning, workforce management, employee benefits, and compensation management, and many other highly beneficial tools.

Price: Contact directly for a price quote.

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#21) Sage

Best for small to medium-sized businesses with complex needs.

Sage is accounting software. Their services are most suitable for small to medium-sized businesses, accountants, and bookkeepers. This is a highly trusted platform, which has a lot to offer, including payroll, HR solutions, and more.

Price: Contact directly for a price quote.

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#22) Workful

Best for being an affordable yet beneficial HR solution.

Work is affordable software for payroll and employee management. The software gives you a built-in time tracking feature, and onboarding tools, manages your documents, offers communication tools, and much more.

Price: They offer a free trial for 30 days. Then you have to pay $25 per month as the base price, plus $5 per employee per month.

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Frequently Asked Questions

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Conclusion

This article is about the best HR onboarding software in the industry. We have brought about a list of the top best software for you and some other notable tools, which are highly trusted and reputed.

Choosing one software for your company can be a tricky task. You should first make a list of features that you want in the software, then go through the details to find the most suitable one for your business.

Each of the software listed above is different in its own way. Some, like Sage, BambooHR, etc., are suitable for small to medium-sized businesses, while some, like ADP, Ultimate Software, etc., are good for large enterprises.

If you want software that can help you with the training and development of your workforce, then Lessonly would be the best option for you.

Research Process:

• Time is taken to research this article: We spent 07 hours researching and writing this article so you can get a useful summarized list of tools with a comparison of each for your quick review.
• Total tools researched online: 21
• Top tools shortlisted for review: 15