Top 12 Best Workload Management Software Tools [2023 Reviews]

Here we review and compare the Best Workload Management Software Tools to help select the Workload Allocation Software as per your need:

According to research, 80% of global knowledge workers reveal that they feel overworked and are near burnout. In addition, 82% of employees opine that they don’t feel engaged at work. Workload management allows you to distribute work across teams strategically to minimize burnout and prevent them from feeling overworked.

To manage workload effectively, you need the right software. More specifically, you need Workload Management Software.

A workload management software allows you to assign a project workload to your team members based on each individual’s ability, skill, and availability. The aim is to provide everyone with tasks they are familiar with and can finish within the specified period.

In this in-depth guide, we will go over one of the leading workload planning software that can make handling your organizational workloads a piece of cake.

Workload Management Statistics and Fact-check

Workload Management Software Tools

Fact Check: According to a study by the Global Agency Productivity, 43% of team members disclose that their work is rarely scheduled effectively.

The below image depicts that Workload is one of the biggest causes of stress:

Stress causes

[image source]

Pro-Tip: If you are not confident about taking on a project, adopt a Work Breakdown Structure (WBS). It allows you to visualize project tasks, map out the steps, and assign them to deadlines.

Frequently Asked Questions

Q #1) Why is workload management important?

Answer: Inefficient workload management causes high turnover, overwork, and burnout. With workload management, you can help your teams become healthier, happier, and more productive.

Q #2) What are the features of workload allocation software?

Answer: Workload allocation software includes several features. Some of the most basic ones include project management, time tracking, project collaboration, and time management.

Our TOP Recommendations:

monday LogoClickup LogoTeamwork LogoZoho Projects Logo
monday.comClickUpTeamworkZoho Projects
• 360° customer view
• Easy to set up and use
• 24/7 support
• Plan, track, collaborate
• Automatic time capture
• Automate repetitive tasks
• Free client users
• Multiple views
• Advanced reporting
• Comprehensive solution
• Workflow automation
• Fully customizable
Price: $8 monthly
Trial version: 14 days
Price: $5 monthly
Trial version: Infinite
Price: $10.00 monthly
Trial version: Infinite
Price: $4.00 monthly
Trial version: 10 days
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=> Contact us to suggest your listing here.

List of the Best Workload Management Software

Here is the list of top Workload Management Tools:

  1. ClickUp
  3. Wrike
  4. Teamwork
  5. Toggl Plan
  6. ProofHub
  7. Slack
  8. Trello
  9. Podio
  10. Bitrix24
  11. nTask
  12. Easynote
  13. Accelo

Comparing Top Workload Allocation/Distribution Solutions

Tool NamePlatformPriceFree TrialRatings
ClickUpWeb, mobile, desktop· Free
· Paid ($9 per member per month )
monday.comWindows, Mac, Android, iOS, Web-based.· It starts at $8/seat/month.AvailableStar_rating_5_of_5
WrikeWindows, Mac, Linux, Android, iOS, & Web-based. Free plan & the price starts at $9.80/user per month.AvailableStar_rating_5_of_5
TeamworkWeb-based, Windows, Mac, Linux, Android, iOS.·  Free Plan
·  The price starts at $10/user/month.
Available for 30 days.Star_rating_5_of_5
Toggl Plan PC· Team ($8 per user per month)
· Business ($13.35 per user per month)
ProofHubWeb and mobile · Essential ($45 per month)
· Ultimate control ($89 per month)
SlackWeb, mobile, desktop· Standard ($8 per person per month)
· Plus($15 per person per month)
· Enterprise grid (Contact Slack)
Varies Star_rating_4.5_of_5

Let us review the above-listed workload prioritization tools below.

#1) ClickUp

Best for works great for solo users.


ClickUp is a cloud-powered work platform of all sizes and types of businesses and teams. It leverages critical business applications and consolidates business information in a centralized platform. You can use ClickUp to assign work to team members, monitor clients’ projects, and collaborate with others on documents.


  • Templates and recurring tasks
  • Customized reminders
  • Task prioritization
  • Automatic time capture
  • Backlog management
  • Assignment management
  • Audit trail
  • Alerts/Notifications

Verdict: ClickUp is a good option for both solo and team users who are looking for a centralized workload planning software.

Price: Clickup is free as long as you have less than 100MB of storage. For advanced functionality, you will have to pay $9 per member on a monthly basis.


Best for scheduling various departments, such as marketing construction, IT, development, software, HR, sales, etc.

Mondaycom - Workload Management Software is an excellent work management software aimed at both agencies and individuals. You can use it to assign work, track status, set priorities, and view the due date and current progress of the assigned work.


  • Motivation tool
  • Execution board
  • Email updates
  • Due date tracking
  • Customizable fields

Verdict: If you are on a tight budget, is a worthy work management software offering customization for various departments.

Price: offers the following pricing:

  • Basic ($8 per seat per month)
  • Standard ($10 per seat per month)
  • Pro ($16 per seat per month)
  • Enterprise (contact

#3) Wrike

Best for the tool’s customization features.


Wrike is a versatile and robust project management application. It is a customizable platform and can be equipped by any team with the tools as per their requirement.

It will let you customize the dashboards, workflows, request forms, etc. You will be able to collaborate in a better way with this platform as it allows sharing of files, tasks, reports, etc.


  • Wrike’s project portfolio management is an intuitive & collaborative platform.
  • It has features for tracking time.
  • Its advanced analytics provide insights into progress and team performance in real-time.
  • It provides more than 400 integrations with leading software providers that facilitate creating a central hub with the tools you are using.
  • It provides enterprise-grade security through features like encryption key ownership and role-based access.

Verdict: Wrike is a scalable platform that provides 360º visibility across departments. It has interactive Gantt charts, Kanban boards, and purpose-built templates. It provides easy-to-use resource management and automated insights.

Price: Wrike offers the solution with five pricing plans, Free, Professional ($9.80/user/month), Business ($24.80 per user per month), Enterprise (Get a quote), and Pinnacle (Get a quote). You can try the platform for free.

#4) Teamwork

Best for projects, teams, clients, or freelancers management on one platform.

Teamwork Dashboard

Teamwork is an all-in-one project management tool that is developed for client work. It offers functionalities for managing projects, clients, freelancers, and teams. It has time tracking capabilities.

It will help you with delivering the project on time and on budget. It provides an overview of every project that can assist with milestones, capacity planning, budgeting, etc.


  • Real-time collaboration features.
  • Bird’s eye view of every project.
  • Templates
  • Kanban boards
  • Time tracking

Verdict: Teamwork is a tool with advanced features and provides flexibility. It gives a bird’ eye view of every project. This all-in-one platform offers all the required functionalities, from project management essentials to billing.

If you are switching to Teamwork, then it will let you import all the tasks & projects from the existing platform you are using.

Price: Teamwork offers a free trial. It also offers a forever-free plan for individuals & small businesses. There are three more pricing plans, Deliver ($10/user/month), Grow ($18/user/month), and Scale (Get a quote). All these prices are for annual billing.

#5) Toggl Plan

Best for small and medium teams who need better workload management.


Toggl Plan is a user-friendly visual planning tool. It comprises simple board and timeline tools that teams use to plan projects, assign tasks, set deadlines, and estimate timelines.

Planning workload is extremely easy with Toggl Plan. All you need to get started is to add tasks to the project’s timeline. Similarly, you can schedule tasks based on resource availability and deadlines.


  • Configurable workflow
  • Graphical workflow editor
  • Backlog for unassigned tasks
  • Team availability view
  • Timeline view
  • Slack integration
  • Shareable with public links

Verdict: Toggl Plan is one of the easiest workload planning software for several reasons. When it comes to doing anything with managing workload, there is literally no curve involved, allowing businesses to get up and run within a few minutes.

Price: Toggl Plan has two pricing plans:

  • Team ($8 per user per month)
  • Business ($13.35 per user per month)

Website: Toggl Plan

#6) ProofHub

Best for most companies, especially large-scale corporations and freelancers.


ProofHub is a SaaS-based workload management software that offers quick project discussions and integrated group chat. It empowers teams to communicate and collaborate over projects in a flexible and easy manner in one place.


  • Assignment management
  • Content management
  • Customizable templates
  • Document management
  • Gantt/timeline view

Verdict: ProofHub offers simplicity without making any compromises on core features. It is quite effective in allowing teams to collaborate on visual materials and has an affordable price for small businesses.

Price: ProofHub offers two pricing plans:

  • Essential ($45 per month)
  • Ultimate control ($89 per month)

Website: ProofHub

#7) Slack

Best for managing all internal communications from a single platform.


Slack is a centralized workspace that links you up with the tools and people you work with daily, irrespective of your current location. With this app, you can replace instant messaging, text messaging, email, and utilize these communication mediums to manage your work more efficiently.


  • Audio conferencing
  • Video conferencing
  • Chat/messaging
  • Activity/newsfeed
  • Call routing

Verdict: Slack is a powerful messaging application with a versatile range of options and settings that make workload prioritization a breeze.

Price: Slack offers three pricing plans:

  • Standard ($8 per person per month)
  • Plus ($15 per person per month)
  • Enterprise grid (Contact Slack)

Website: Slack

#8) Trello

Best for remote cross-team collaboration.


From operations and marketing to sales and HR, teams can tailor Trello to meet their unique requirements and work styles. It offers integration with hundreds of tools, such as Jira, Slack, and Google Drive. Trello improves teamwork by introducing transparency and file sharing across teams and boards.

Users can customize heavily by using features, such as stickers, emoji reactions, and backgrounds.


  • Calendar management
  • CRM
  • Customizable dashboard
  • Data import/export
  • Discussions/forums
  • Goal management
  • Idea management
  • Inventory management
  • Product road mapping

Verdict: If you are looking for user-friendly work management software that doesn’t skimp on advanced features, Trello should be your first option. It supports handling complex work assignments with considerable ease.

Price: Trello is available in two packages:

  • Free version
  • Business class ($10 per user per month)

Website: Trello

#9) Podio

Best for those looking for a flexible solution that can scale easily.

Podio - Workload Management Software

Podio is a detailed work management tool that will ensure your teams are kept up to date with the project tasks. If you are looking for an affordable platform to monitor all tasks, time spent, resources spent, assets used, and other key details, Podio is ideal for you.


  • Task prioritization
  • Task scheduler
  • Time tracking
  • Document storage
  • Reporting
  • Single Sign On (SSO) Integrations

Verdict: Podio is a completely customizable and flexible online hub for communication and work. Thanks to its user-friendliness, it can help you scale up quickly.

Price: Podio offers the following pricing plans:

  • Basic ($9 per month)
  • Plus ($14 per month)
  • Premium ($24 per month)

Website: Podio

#10) Bitrix24

Best for small businesses and companies managing remote teams.

Bitrix24 - Workload Management Software

Bitrix24 is a collaboration platform boasting a comprehensive range of management, communication, and social collaboration tools for your team, including calendars, time management, file sharing, and CRM.


  • Collaboration (voice and video calls, telephony integration, polls, stream messages)
  • CRM (sales automation, sales reports, web forms, invoices, deals, contacts)
  • Project management (Kanban, Gantt)
  • Document management (workflows for document library)
  • Time management (shared calendars, work reports)
  • HR (absence chart, employee directory)

Verdict: Bitrix24 has a broad array of lead management tools and automation features that can add tremendous value to small businesses.

Price: Bitrix24 is free for 12 users. If you have more than 12 users, then you could opt for the paid plan- priced at $99 per month.

Website: Bitrix24

#11) nTask

Best for teams and people who have to juggle between different tools.

ntask - Workload Management Software

nTask is a comprehensive work management software that can empower you to manage almost anything. From handling complex projects to managing checklists, this centralized platform lets you generate tasks, collaborate with your teams, schedule meetings, and share files freely.


  • Unlimited Kanban boards
  • Add multiple assignees
  • Set planned and actual due dates
  • Task status and priorities
  • Attach documents and task comments
  • Set task dependencies
  • Create subtasks
  • Progress line

Verdict: What makes nTask stand out is that it brings all the tools required by small and large teams to collaborate on various projects into one package.

Price: ntask is categorized into the following pricing plans:

  • Basic
  • Premium ($3.99 per month)
  • Business ($11.99 per month)
  • Enterprise (contact nTask)

Website: nTask

#12) Easynote

Best for companies looking for affordable work management software.

EasyNote - Workload Management Software

Easynote is a user-friendly work management tool that allows you to create, monitor, and assign tracks. From multi-platform projects to shopping lists, it can be used for almost everything. You can invite team members, collaborate with live updates, organize your work with Kanban, and search for anything with a highly powerful search engine.


  • Percent-complete tracking
  • Reporting/analytics
  • Task board view
  • To-do-list
  • Mobile access
  • Create subtasks
  • Deadlines and task dependencies
  • Alarms and reminders

Verdict: If you are looking for an affordable tool that is used by major brands, such as Samsung and Barclays, Easynote is the way to go.

Price: Easynote offers the following pricing plans:

  • Basic (Free)
  • Premium ($5 per month)
  • Enterprise (contact Easynote)

Website: Easynote

#13) Accelo

Best for compatibility with third-party B2B applications.

Accelo - Workload Management Software

A powerful automation work management system, Accelo is a cloud-powered platform that helps you handle client work from one place. It consolidates different business areas such as project management and sales into a single software.


  • Track tasks and assign staff
  • Monitor deadlines and resolutions
  • Customizable fields and categorizes

Verdict: If you are looking for a reliable automated tool for work management without breaking the bank, Accelo will meet your requirements.

Price: Accelo offers two pricing:

  • Projects, sales, retainers, service ($39 per users per month)
  • ServOps ($79 per users per month)

Website: Accelo

#14) Scoro

Best for companies looking for a one-stop solution to handle projects, finances, sales, time, and reporting.


Scoro is a comprehensive solution that combines all the features you need for managing your business–reporting, billing, team collaboration, quotes, contact management, tasks, and projects.


  • Projects with sub-tasks and deadlines
  • Real-time KPI dashboard
  • Contact management
  • Shared team calendar
  • Invoicing and quoting with pre-set templates
  • Detailed reports on finances and project progress

Verdict: Scoro allows you to streamline your complete work progress. This way, you don’t have to use too many tools for various tasks at the same time. All your key data is stored and tracked in a single place.

Price: Scoro is available in four different pricing plans.

These are listed below:

  • Essential ($26 per user per month)
  • Work Hub ($37 per user per month)
  • Sales Hub ($37 per user per month)
  • Ultimate (Contact Scoro)


Don’t know which of these tools is the best one?

Consider the following:

  • If you are looking for the workload management software of multiple departments with a single tool, opt for Scoro.
  • Those looking for a cloud solution that could help them scale could choose ClickUp.
  • Meanwhile, if you need greater variety in visual tooling, Toggl Plan is worth consideration.
  • Similarly, freelancers could make their lives easier with ProofHub.
  • Last, if you are looking to ramp up your internal communications, nothing is going to beat Slack.

Research Process:

  • Time taken to research this article: Writing and researching the article on the best workload management tools for the readers took about 9 hours.
  • Total tools researched: 26
  • Top tools shortlisted: 12
=> Contact us to suggest your listing here.