15 Best School Management Software in 2023 [TOP SELECTIVE ONLY]

Get to know why School Management Software has become a need for modern institutions with this list of the top best school management systems:

Schools are everywhere, be it a rural area or an urban area, be it any part of the world. With the emergence of the pandemic in 2020, schools from all over the world had no other option but to close their premises. No one could go out, even for receiving an education.

In that situation, people started thinking of ways to conduct classes online and administer the schools remotely. Some schools were already using the platforms for school management that helped them in continuing the functioning of schools.

School management system is the modern solution that aid schools, students, and parents in many ways.

BEST School Administration Software – Review

Best School Management Software

The benefits of school management systems are as follows:

  • You can conduct online classes, examinations, quizzes, meetings, etc.
  • Parents can pay the fees online, anytime, from anywhere, thus saving much of their time that would have been spent just standing in a long queue for hours.
  • Students, parents, and teachers will receive notifications about due dates for assignments and other alerts for upcoming events.
  • Parents can communicate with the school staff easily.
  • The location of school vehicles can be tracked.
  • Report cards, ID cards, and other certificates can be made, shared, and stored online.
  • Mobile applications are available to access all the features, anytime, from anywhere.

school management

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In this article, we will talk about the top best school management software in detail. Go through the expert advice, comparison table, and detailed review section to pick the best one for your institute.

Expert Advice: The best school management system would be the one that is powerful yet easy to use. The features of online fee payment, vehicle tracking, automatic notifications, and mobile applications should be the top priorities when choosing software.

Market Trends: As per a report by Data Bridge Market Research, the global School Management System market is expected to grow at a Compound Annual Growth Rate (CAGR) of 17.10% from the year 2021 to 2028, thus accounting for $41.26 Billion of the world market by 2028.

The demand for cloud-based software is increasing more rapidly. North America comes out to be the largest market for school management system due to the presence of the major software companies in the area.

school management systems fact check

Frequently Asked Questions

Q #1) Which software is used for the school management systems?

Answer: The top 5 best software for school management are Gradelink, MyClassCampus, PowerSchool SIS, Vidyalaya, and Alma.

FamilyID, Eduwonka, and FreshSchools offer highly useful free versions. Apart from these, Rediker, Schoolbic, EDRP, OpenEduCat, and Fedena are also some of the most trusted school management systems.

Q #2) What is a school management app?

Answer: A school management application is a platform that allows you to manage the administration of an institute online. Thus, making it possible for schools to run even remotely.

This app offers tools for conducting online classes, examinations, and meetings, allowing the online payment of fees, online attendance and performance tracking, and much more.

Q #3) Why do schools need school management software?

Answer: School management software is what schools need. In today’s world of competition in almost every field, even the schools have to adapt to the best practices to maintain their reputation.

With the help of school management software, the school administration or the parents can track the school vehicles anytime, get the progress reports and other information, instantly on their personal mobile phones, and even create virtual classrooms, if needed.

Q #4) What are the disadvantages of school management systems?

Answer: In spite of having numerous benefits, school management systems have some disadvantages too, which can be stated as under:

  • A virtual classroom can not be as beneficial for students as a real one.
  • Software with a wide range of features can be complex in its functioning.
  • The per-student costs can be high.

Q #5) What is the example of tracking in schools?

Answer: Schools track the attendance record, performance, and history of the students. This can be done either manually or with the help of school management software.

This software can manage all the data and give you detailed reports which help in the assessment of the students.

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List of Top School Management Software

Some popularly known school management systems:

  1. Gradelink
  2. MyClassCampus
  3. PowerSchool SIS
  4. Vidyalaya
  5. Alma
  6. Rediker
  7. Your Agora
  8. Schoolbic
  9. FamilyID
  10. Ireava
  11. Eduwonka
  12. FreshSchools
  13. EDRP
  14. OpenEduCat
  15. Fedena

Comparison of Best School Management Systems

Tool NameBest forTop BenefitsRating
GradelinkPowerful yet easy to use. • Wide range of features,
• Easy to use.
5/5 stars
MyClassCampusAn all-in-one school management software. • Cloud based,
• Affordable pricing.
5/5 stars
PowerSchool SISA unified platform for enrollment, attendance, learning, grading, analytics and other needs of schools• High security to your data,
• Cloud based.
4.8/5 stars
VidyalayaSending bulk SMS • Reasonable pricing,
• Vehicle tracking and online classroom features.
4.6/5 stars
AlmaAn easy-to-use platform with an intuitive interface• Easy to use,
• Wide range of features including e-signature.
4.6/5 stars

Detailed reviews:

#1) Gradelink

Best for being powerful yet easy to use.


Gradelink is one of the best school management systems. The platform is highly useful in maintaining information about students and sharing it with parents. They offer you training on how to use the software, plus you get personalized support throughout your journey.

The software is highly efficient in saving the administrative costs and time of the school management by offering you tools for daily online attendance, student performance reports, advanced scheduling tools, communication tools, integration tools, and much more.


  • Get a custom-built account with training for your staff.
  • Personalized support.
  • Integration with highly useful platforms, including Google Classroom, ClassLink, Clever, Schoology, and many more.
  • Online payment processing.
  • Tools to design the report card template in the best possible way.
  • Tools to help schools adapt to remote learning.


  • Easy to use.
  • Training for the staff.
  • Personalized support.
  • Daily data backup.
  • Mobile applications for Android as well as iOS devices.


  • The learning curve is a bit long. But once you get through it, the software comes out to be easy to use and reliable.

Verdict: Being trusted by more than 2000 schools and having 20 years of experience in the field of online school management, Gradelink can be termed a highly trusted and recommended online school management system.

The software is easy to use, plus offers you training on how to use the software.

Price: Contact directly to get a price quote.

Website: Gradelink

#2) MyClassCampus

Best for being an all-in-one online school management software.


MyClassCampus is designed to make school management digital and more advanced. The platform allows parents to view the profiles of their children, anytime, from anywhere.

This online smart ERP platform allows you to generate result cards, ID cards, etc., plan the academic year in a single, shared calendar, manage admissions, tests, quizzes, etc. online, and much more.


  • Result cards, ID cards, and certificate generation tools.
  • Academic planner and all-in-one shared calendar.
  • Tools for inquiry, admissions management, undertaking tests, and quizzes.
  • Hostel management and GPS bus tracking feature.


  • Cloud-based software.
  • Training and support.
  • Affordable prices
  • Mobile applications for Android as well as iOS users.


  • Can be a bit complex and costly for small institutes to have simple requirements.

Verdict: The range of features offered by MyClassCampus is highly appreciable. It is a highly trusted application for school management. Their customer service is praiseworthy.

They are currently rendering their services in more than 20 countries. Advanced features, including online fee payment, mobile applications, online chat modules, etc., make the software highly recommended.

Price: There are 3 plans offered by MyClassCampus, namely:

  • Basic
  • Advance
  • Premium

The successive plans offer more advanced tools. Contact them directly to get a price quote for each plan.

Website: MyClassCampus

#3) PowerSchool SIS

Best for being a unified platform for enrollment, attendance, learning, grading, analytics, and other needs of schools.


PowerSchool SIS is a cloud-based school administration software. The software keeps your data secure with the help of a dedicated security team. You get a number of features for school administration, in a single platform.

Features offered include fees, health and immunization, report cards, asset tracking, and much more.


  • Tools that allow you to collaborate with users located across the globe, through forums, videos, online group meetings, and training sessions.
  • ISO 27001:2013 certification and annual SOC 2 compliance audits.
  • Tools for advanced grading calculations.
  • Tools to import and export data.
  • Integration of analytical tools.


  • Mobile application
  • Cloud-based
  • Data security
  • Wide range of highly useful features.


  • It’s a bit complex for the use of small institutions.

Verdict: The software is highly recommended, due to its usability. It can make the whole school administration online easier, more secure, and more efficient. The software aces in solving the complex administrative needs of large institutions.

Apart from the wide range of features you get, they assure you of data security through ISO 27001:2013 certification and annual SOC 2 compliance audits.

Price: Contact them directly for pricing details.

Website: PowerSchool SIS

#4) Vidyalaya

Best for SMS feature.


Built to digitize the schools, Vidyalaya is an award-winning online school management software. This 20-year-old platform is currently offering its services in 8 countries, to render an affordable ERP solution for educational institutions around the world.

The software turns out to be quite helpful for the school administration, teachers, students, and the parents.


  • Online payment tools.
  • Track vehicles.
  • Tools for conducting online exams and taking biometric attendance.
  • Mobile application.
  • Integration with many platforms.
  • Send SMS to as many people as you want.


  • Reasonable pricing.
  • SMS feature.
  • Tools to conduct virtual learning sessions.
  • Mobile application.


  • Lacks features for customizing reports.

Verdict: Vidyalaya is one of the most trusted school management systems. This software is powerful and comparatively affordable. They claim to have got 99% customer satisfaction and have served more than 1300 clients.

The software helps in making school administration paperless, offers automation and integration tools, allows the parents to keep a check on the school’s activities and the child’s performance, and offers much more.

Price: Contact them directly for pricing details.

Website: Vidyalaya

#5) Alma

Best for offering an easy-to-use platform with an intuitive interface.


Alma is a modern-day solution for the administrative requirements of institutions. The software lets you adopt the modern technology-oriented culture, helps you make data-driven decisions, and saves much time for the administrative department.

Tools offered include scheduling, assessment tracking, maintaining a directory, enrollment history, and much more.


  • Tools for maintaining the calendar, bus routes, directory, enrollment history, and more.
  • Student administration tools, including attendance, fees, and more.
  • Tools to manage assignments, report cards, progress reports, and more.
  • Digital Signature Feature.
  • Data export, data visualization, and reporting tools.


  • e-signature facility.
  • A wide range of highly useful features.
  • Easy to use
  • 24/7 customer service.


  • Some users have faced problems with the mobile version.

Verdict: The range of features offered by Alma is praiseworthy, which makes the software a highly recommended one.

From student and school management to tools for communication, reporting & analytics, admissions, and progressive instructional management, all the features can be found on Alma.

Price: Contact them directly for pricing details.

Website: Alma

#6) Rediker

Best for offering integration with leading educational applications.


Rediker is a 40-year-old school administration software that partners with the most trusted educational platforms like OneNote, Google Classroom, and more so that you can access all-in-one software for your school management needs.

They offer you videos, demos, webinars, training, documentation, and support so that you can get the most out of the software.


  • Tools that allow you to adopt an online learning approach.
  • Create, store, and share report cards.
  • Admissions, billing, and accounting processes are managed online.
  • Integration with Google Classroom, Clever, Frontline Education, and more.

Verdict: Founded in 1980 and currently serving in more than 120 countries, Rediker is a highly suitable platform for small institutions. Rediker is used by more than 100,000 teachers and 2,000,000+ students at this moment, which clearly states its usability and trustworthiness.

Price: Contact them directly for pricing details.

Website: Rediker

#7) Your Agora

Best for offering an open library of learning resources.

your agora

Your Agora is a flexible and intuitive platform that aims at improving the quality of education.

The features offered by the platform range from an open library, loaded with 1000s of useful materials and powerful reporting tools, to teacher recruitment support and a mobile application for Android and iOS users.


  • Tools for conducting online assessments, including tests and quizzes.
  • Tools to find talent for the school.
  • Mobile applications for iOS as well as Android devices.
  • Live chat support.
  • Online payments are done using Stripe.

Verdict: With your Agora, you do not need to pay more than what you use. The prices are based on the number of students enrolled.

The software is suitable for institutions of all sizes. There is no free version, as being offered by some of the alternatives, but the price plans are quite reasonable.

Price: A free trial is available. Price plans offered are as follows:

  • Starter: $6.99 per student per month
  • Pro: $11.99 per student per month
  • Enterprise: $14.99 per student per month

Website: Your Agora

#8) Schoolbic

Best for automation tools.


Schoolbic is a student information management system. The software manages all the student information in a single place, including attendance records, performance reports, personal information, certificates, and much more.

Automation tools for the admissions process make the software highly recommended.


  • Tools to make the whole admissions process online and automated.
  • Manage information about students, including attendance, medical records, transportation and hostel information, etc.
  • Integrated Biometric Attendance System and Reporting Tools
  • Integrated SMS, email, and payment system
  • The super admin of each Schoolbic account is entitled to choose a list of people who can access the system.

Verdict: Schoolbic is a recommended school administration software. They give you a 24/7 uptime guarantee, constantly working on innovations, and keep your data encrypted with 2,048-bit keys.

It is an all-inclusive platform loaded with advanced automation tools that make school management easy, efficient, error-free, and time savvy.

Price: Contact them directly for pricing details.

Website: Schoolbic

#9) FamilyID

Best for an easy program registration process.


FamilyID is an online school management system, built to make the flow of personal data between people and institutions simple, easy, and secure.

The software eliminates the tedious tasks of paperwork, data entry, and managing physical files.


  • Automation tools for registration, data collection, and more.
  • Flexible reporting tools.
  • Once you have filled out your personal information in a form, the system automatically enters your information every time you need to fill up an online form.
  • Payments are processed through PayPal, Stripe, and MySchoolBucks.

Verdict: The customer support team is nice, and a free version is available. SSL certification ensures the safety of your data.

The software also offers you online payment options, provided that it does not collect or store sensitive credit card information.

Price: Price plans offered by FamilyID are as follows:

  • Basic Plan: Free (Plus 2% of the total cost of each registration, up to $10).
  • Premium Plan: $30 per month (plus 2% of the total cost of each registration, up to $10).

Website: FamilyID

#10) Ireava

Best for offering digital learning materials.

ireava - School Management Software

Ireava is a powerful global SaaS platform for online school management.

Built to digitize the schools, Ireava has some really nice features to offer. With Ireava-TutAR, you get interactive content e-library for teachers, videos, PDFs, online exams for learning, notes, and much more.


  • Allows up to 1800 students.
  • Tools that allow online meetings of school staff.
  • The school application allows you to conduct live Zoom classes.
  • Send bulk SMS.
  • E-library with learning material, to help the teachers and learning resources for students.
  • 5 GB SSD file space (additional paid storage is available).

Verdict: The range of features offered by Ireava is appreciable. They even offer you an on-demand development feature.

The mobile application is available for students and runs on iOS devices. You will get 24/7 chat support, Ireava ERP modules, and Ireava LMS modules with the software.

Price: The prices are as follows:

  • Per School Per Year: $400
  • Per Student Per Month: $0.3

Website: Ireava

#11) Eduwonka

Best for offering a highly useful free version.

eduwonka - School Management Software

Eduwonka is a highly recommended and one of the best school management systems. The software is loaded with features that satisfy almost all the needs of a school. For example, you can get tools for managing academics, communication, analytics, data security, administration, financials, infrastructure, multi-school management, and more.


  • Mobile application for Android users.
  • Digital notice board for making announcements.
  • Gives you access to the full history of a student’s performance.
  • Keep track of the school’s facilities and inventories.
  • Let’s you access the full picture of timetables for students, parents as well as teachers.

Verdict: Eduwonka is a smart and easy-to-use software for managing schools. The software offers you automated insights, 99.9% guaranteed uptime, a built-in messenger and an SMS broadcasting option, and much more.

The software even offers a free version that allows managing an unlimited number of students, with 1 admin and up to 30 teachers, and 10 classes.

Price: Starts at $150 per year (For 50 students).

Website: Eduwonka

#12) FreshSchools

Best for fundraising tools.


FreshSchools is a highly useful solution for school management. The features offered by the software range from sending emails and getting email analytics, to setting calendars, getting reminders, and much more.

You can even request a custom feature, just by sending them an email.


  • Send emails or text messages.
  • Tools to start a discussion and invite people.
  • Tools for setting up calendars and getting automated notifications.
  • Mobile application that gives access to all the features.
  • Tools to help you in raising funds with the help of stories, offering payment options to donors, and more.

Verdict: FreshSchools offers a free version that allows you to send email messages, maintain a dashboard, get data security, and more.

They offer mobile applications for Android as well as iOS users and allow the parents to fill in their information online, thus saving much time for the school administration.

Price: A free version is available. Price plans offered by FreshSchools are as follows:

  • Basic: $99 per month per school.
  • Premium: $120 per month per school.
  • Ultra: $180 per month per school (A free trial is available, for 7 days).

You can get a free trial for 7 days if you opt for the Ultra plan.

Website: FreshSchools

#13) EDRP

Best for being an all-in-one school management software.

EDRP - School Management Software

EDRP is a user-friendly, cloud-based school ERP software that offers you tools for automation, reporting, sending SMS, and much more.

This Indian software is suitable for institutions of all types and sizes. With this platform, you get 24/7 customer service, high-speed servers, mobile applications, and much more.


  • Send automated SMS for due fee reminders, instant fee receipts, etc.
  • Mobile applications for Android users (Teachers as well as students).
  • Maintains student information and gives progress reports.
  • GPS tracking of school vehicles.
  • Manage hostels, school libraries, payroll, staff information, and more.

Verdict: EDRP is a highly recommended school management software due to its usability and the wide range of features that it offers.

The application allows you to receive payments digitally so that the parents no longer need to stand in long queues for fee payments. Plus, they can communicate with the teachers, using the application, through their mobile phones.

Price: Contact directly for a price quote.

Website: EDRP

#14) OpenEduCat

Best for offering a wide range of features that are compatible with establishing global and virtual institutions.

openeducat - School Management Software

OpenEduCat is an open-source education management software. The platform is flexible and highly usable. Founded in 2008, OpenEduCat is today a global provider of services for the digital transformation of educational institutions.

The software is reportedly cost-effective, flexible, and fast in its functioning.


  • Tools that allow you to set up live classrooms through Microsoft Teams, Skype Meet, Zoom, etc.
  • Multilingual software allows you to accept payments in multiple currencies.
  • Can be deployed on the cloud or on-premises.
  • Allows data to be exported and imported.
  • Biometric attendance and detailed reporting features.
  • Send assignment submission reminders.

Verdict: The feature range is impressive. The software is cloud-based, has 2 Million users from around the world, and supports 65 languages.

This award-winning software is one of the best school management software and is highly recommended if you are currently searching for a digital solution for school management.

Price: Contact directly for a price quote.

Website: OpenEduCat

#15) Fedena

Best for offering a vast number of useful features.

fedena - School Management Software

Fedena is a 13-year-old platform, which was initially named ‘Foredu’, and was built to keep it simple and usable and convert every school into a smart school.

The software is updated regularly, keeping in mind the needs of the users. You can find almost any feature in Fedena that you are looking for in a school management system.


  • Biometric attendance is taken for students & the staff and record-keeping tools.
  • Tools to manage the whole admissions process online.
  • Communication tools, including instant notifications about the latest information, set reminders for upcoming events, and more.
  • Fedena mobile application allows the students or their parents to pay their fees, anytime, from anywhere.
  • Tools to conduct online classes or examinations.

Verdict: Trusted by more than 40,000 institutes from around the world, Fedena is an all-inclusive software for your school management needs.

The Basic version is affordable and highly useful and allows an unlimited number of users. The customer support service is nice. You get email and phone support, plus one-on-one training with each plan.

Price: The software offers a free trial for 14 days. Price plans offered by Fedena are as follows:

  • Basic:
    • $600 per year (For Web Applications), or
    • $1200 per year (For both Web and Mobile applications)
  • Standard:
    • $900 per year (For Web Applications), or
    • $1500 per year (For both Web and Mobile applications)
  • Premium:
    • $1200 per year (For Web Applications), or
    • $1800 per year (For both Web and Mobile applications)
  • Ultimate:
    • $1500 per year (For Web Applications), or
    • $2100 per year (For both Web and Mobile applications)

Website: Fedena


Adopting school management software can prove to be highly beneficial for an institution. The software available in the industry is useful for the students, parents, teachers, and the whole administration. They can eliminate the greatest concerns of school administration as well as the parents.

With the help of an online school management system, the parents can submit the fees online, communicate with the teachers, and access the attendance and the progress report of their child anytime, from anywhere.

On the other hand, the school administration can adapt to online classes or examinations, in case of a need, provide online learning material to the students, take biometric attendance, design, share and store the report cards, ID cards, and other certificates with the help of a school administration software.

Plus, this software will always cut the costs of operation, eliminate the chances of error, and will definitely make the administration smooth and easy to handle.

Research Process:

  • Time is taken to research this article: We spent 12 hours researching and writing this article so you can get a useful summarized list of tools with a comparison of each for your quick review.
  • Total Tools Researched Online: 19
  • Top Tools Shortlisted for Review: 15
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