In this tutorial, we will review the top 10 best Invoicing Software, so you can select the best Billing Software from the list:
An Invoice is a document that contains information about the number of goods or services purchased, their rates per unit, date of purchase, and the details about the two dealing parties.
In simple terms, Invoicing means billing. In this era of technological advancement and increased capitalization, we need applications that can act as a helping hand in the process of buying & selling goods and services. For the purpose of invoicing, software that assists in proper billing is available.
Invoicing software helps the users in creating invoices, getting payments in multiple currencies, set and send reminders so that clients can pay on time, create recurring bills for regular clients, and many other features that act as a facilitator in the billing process.
What You Will Learn:
Most Popular Invoice Software
In this tutorial, we will be analyzing and examining various billing software based on different aspects, so that you can decide which one is the best for you.
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Pro-tip: There are many invoicing software solutions, some are suitable for small businesses and some for large, complex business enterprises while some of them offer features of bookkeeping, tax calculation, and invoicing at the same time. Go for the one which fulfills the most number of needs in the cheapest possible way. Moreover, do not go for the costly ones if you are having a small to medium-sized business, due to the reason that the software designed for large enterprises is complex and not-so-easy to operate.
Facts check: According to Technavio, there is a high probability that the e-invoicing market size is going to expand by USD 6.93 billion from 2020 to 2024.
Frequently Asked Questions
Q #1) What is an Invoice in simple words?
Answer: Invoice is very similar to billing. An invoice is a document containing the details of the two parties dealing with the sale and purchase of goods and services, the date and time of purchase, and the quantity and respective prices of the products sold.
Q #2) How do I make an invoice?
Answer: To create an invoice, you should first add your Company name, then add the description of the goods or services that you are selling, clearly stating their respective prices and date of purchase.
There are several Billing Software available to assist you in creating Invoices. Some of the best Invoicing Software are Scoro, Zoho Books, and Sage.
Q #3) Which is the best Software for invoicing?
Answer: For small businesses, Wave Invoicing, Zoho Books, or Simplybill are best, while Scoro, FreshBooks, and Sage are meant for large enterprises, offering a wide variety of features.
Sunrise app, Xero, and QuickBooks are extremely helpful in bookkeeping and calculating sales tax.
Further reading =>> FreshBooks vs QuickBooks – Which is better for you
Q #4) Which is the best free small business invoice software?
Answer: Wave Invoicing is one of the best software for small businesses and is available absolutely free.
List of Top Invoicing Software
Here is the list of popular invoice software:
- QuickBooks
- Zoho Invoice
- Freshbooks
- Bonsai
- Wave Invoicing
- Xero
- Sage
- Simplybill
- Invoicera
- Sunrise App
- Scoro
Comparing the Best Billing Software
| Tool name | Best for | Features | Price | Free Trial | Cons |
|---|---|---|---|---|---|
QuickBooks | Bookkeeping | • Track income and expenses • Invoicing • Reminders • Multiple users • Financial reports • Bookkeeping • Tax management | Self employed: $7.50 per month Simple start: $12.50 per month Essentials: $20 per month Plus: $35 per month Advanced: $75 per month | Available for 30 days. | • Crashes sometimes • Less designing tools. • Limited number of users as well as transactions allowed. |
Zoho Invoice | Small to medium sized enterprises. | • GST Compliance • Reports • Reminders • Professional invoices • Multi currency invoicing • Recurring invoices | Basic: $9 per month Standard: $19 per month Professional: $29 per month | Available for 14 days. | • Lack of features required by big enterprises. • No payroll module. |
FreshBooks | Large enterprises who need many features for their operation. | • Create invoices in seconds • Reminders • Request deposit • Calculate taxes • Mobile friendly • Choose preferred currency | Lite: $6 per month Plus: $10 per month Premium: $20 per month | Available for 30 days. | • Crashes frequently. • Costly for small companies. |
Bonsai | Small businesses and freelancers | • Automatic Invoice Creation, • Automatic Late-Fee Reminder, • Multiple payment options available, • Over 180 currencies supported. | Started Plan: $24/month, Professional Plan: $39/month, Business Plan: $79/month. | Available for 14 days. | • Inadequate Contract customization, • Subpar training documentation. |
Wave Invoicing | Those who want an easy and free Invoicing Software. | • Quick and easy • Unlimited use • Cloud backup • Recurring billing • Invoice reminders • Send invoices in any currency. | Free | NA | Customer support facility is not good. |
Scoro | Companies of all types. | • Create appealing invoices • Late payment reminders • Automate recurring billing • An insight into your money matters. | Essential: $28 per month Work hub: $42 per month Sales hub: $42 per month Ultimate: Price on request | Available for 14 days. | • Does not sync your gmail contacts. • Takes a little time to be able to use easily. |
Let’s Review!!
#1) QuickBooks
Best for bookkeeping.
QuickBooks Invoice Software is an online bookkeeper which lets you collaborate with an expert through a video chat and provides you detailed financial reports every month.
Suggested reading =>> QuickBooks POS Review
Features:
- Track income and expenses
- Invoicing
- Pay invoices
- Reminders
- Manage 1099 contractors
- Multiple users
- Financial reports
- Bookkeeping
- Tax management
Cons:
- Crashes sometimes
- Less designing tools
- A limited number of users as well as transactions allowed.
Verdict: Users complain about the limited number of users and transactions allowed by the billing software. Moreover, the lack of personal support for the users by this invoice software is a major drawback.
Price:
- Self employee: $7.50 per month
- Simple start: $12.50 per month
- Essentials: $20 per month
- Plus: $35 per month
- Advanced: $75 per month
#2) Zoho Invoice
Best for small to medium-sized enterprises.
Zoho Invoice is an online GST accounting software, which helps you manage your money matters and work across several different departments at the same time with the help of 40+ Zoho apps.
With the help of this billing software, you do not need to chase your clients any longer for payments. The software will do it for you by sending reminders to the clients.
Features:
- End-to-end accounting
- GST Compliance
- The integrated platform helps you manage many aspects of your business with the help of Zoho’s 40+ apps.
- Reports
- Reminders for clients
- Polished, professional invoices
- Multi-currency invoicing
- Recurring invoices
Cons:
- Lack of features required by big enterprises.
- No payroll module.
Verdict: Zoho Invoice is a highly preferred application among users due to the ease of use it provides. But some users complain about the absence of payroll modules and the lack of features required for the working of big companies.
Price:
Basic: $9 per organization/month
Standard: $19 per organization/month
Professional: $29 per organization/month
#3) Freshbooks
Best for large enterprises that require many features.
Freshbooks is the billing software designed specifically to offer various different features on one single platform. This invoicing software helps you to create invoices easily within seconds and even organizes your expenses efficiently.
Features:
- Lets you design and generate invoices in seconds.
- Sends reminders on due dates.
- Securely charges your client’s credit card.
- Request deposit before getting paid.
- Create retainer summary reports.
- Recurring invoicing
- Easily offer discounts
- Automatically calculate taxes.
- Choose preferred currency
- Instant updates on payment of invoices.
- Mobile-friendly application.
- Automatically track inventory billed on invoices.
Cons:
- A bit costly for small companies that do not need many features.
- Crashes frequently
Verdict: Users are of the view that, with the use of FreshBooks, they can now do the work of billing with much ease, plus, the numerous features offered by the software can be a plus point for a big enterprise.
Price:
- Lite: $6/ month
- Plus: $10/ month
- Premium: $20/ month
Custom pricing for businesses with more complex needs.
#4) Bonsai
Best for Small businesses and freelancers.
Bonsai makes invoice creation simple with easy automation. As such, you will be able to automatically create and send invoices. The platform also allows you to send automatic reminders when fees are outstanding. You also get the privilege of choosing from a variety of global payment options to make payments. This includes PayPal, credit card, ACH, etc.
Features:
- Automatic Invoice Creation
- Automatic Late-Fee Reminder
- Multiple payment options are available.
- Over 180 currencies supported
- Time tracking
- Expense Tracking
- Contract template vetted by expert attorneys.
Cons:
- Contract creation could benefit from more customization options.
- Subpar training documentation.
Verdict: Overall, Bonsai works because of smart invoicing and the global payment options it provides its users. The tool is especially ideal for freelancers and small businesses who want hassle-free creation, sending, and management of invoices.
Price:
- Started Plan: $24/month
- Professional Plan: $39/month
- Business Plan: $79/month
#5) Wave Invoicing
Best for those who want easy and free invoicing software.
Wave Invoicing is one of the top Invoice software that assists its customers in creating professional, customizable invoices absolutely free of cost.
Features:
- Create customizable, professional invoices.
- Manage customer information
- Quick and easy
- Unlimited
- Recurring billing
- Invoice reminders
- Automatic backup in the cloud.
- Accept payments online.
- Create and send invoices in any currency.
Cons: A user states that when sometimes people fail to pay you the full billing amount and are able to pay partially, for instance, if a client pays only 50% of the full invoice amount, then you cannot close the invoice but you have to mark it as paid in order to close it, due to which, it shows you a wrong financial report.
Verdict: Wave is the free invoicing software and is a highly recommended billing application for small businesses which serves numerous features free of cost.
Price: Free
Website: Waveapps
Further Reading => List of the TOP Invoice Generators in the market
#6) Xero
Best for accountants and bookkeepers.
Xero is the accounting software that is extremely advantageous for accountants and bookkeepers. It can also be used by educators, small businesses, investors, and app developers. Their main goal is to make small businesses work, by providing a wide variety of features of their benefit.
Features:
- Pay bills
- Claim expenses
- Bank connections
- Accept payments
- Track time, costs, and profitability of a project.
- Payroll with Gusto
- Bank reconciliation
- Full history of each contact
- Reporting
- Send invoices
- Multi-currency accounting
- Calculate Sales tax
- Create quotes
Cons:
- Lack of customer support services.
- Difficulties in managing large data of quotes.
Verdict: Most of the users like to recommend Xero invoice software. The only major drawback is the lack of proper customer services offered by the software.
Price:
Early: $5.50 per month
Growing: $16 per month
Established: $31 per month
Website: Xero
#7) Sage
Best for large businesses.
Sage offers almost everything that your business needs to manage, from accounting and finances to payrolls and payments. They offer solutions for the working of companies of any size, any type, and for any kind of complexity.
Features:
- Accounting
- Payments
- Payroll
- HR solutions
- CRM software
- International trade
- Sync data on the cloud.
Cons:
- Costly for small businesses.
- Not-so-easy to manage the complicated features.
- Customer service is not an ideal one.
Verdict: Sage invoicing software offers a wide variety of features. It is designed by keeping in mind the needs of big enterprises and thereby can prove to be a bit costly for small businesses.
Price:
Sage Accounting Start: $10 per month
Sage Accounting: $7.50 per month (70% off for the first 6 months).
Website: Sage
Further Reading => Most Popular Invoice Factoring Companies to Look For
#8) Simplybill
Best for freelancers or small businesses which require the simple function of invoicing.
Simplybill invoicing software offers its users a simple way to send and track beautiful invoices while including the tax information at the same time.
Features:
- Create invoices
- Snapshots of your invoicing history.
- Take payments in different currencies.
- Calculate liabilities
- Check the status of sent invoices – whether opened/paid or not.
- Customizable invoices
Cons:
- Not meant for businesses that require features other than simply invoicing.
Verdict: Simplybill is a simple invoice software that is free of large, complex features and is easy to use. Can be recommended to those who just want the feature of creating invoices.
Price:
There is a free trial of 14 days, after which you have to pay according to the following pricing plans:
Premium: $25 per month
Enhanced: $15 per month
Basic: $5 per month
Website: Simplybill
#9) Invoicera
Invoicera is the online invoice software that aids its users in creating professional-looking invoices which are synchronized on the cloud so that you can access them from wherever you are.
Features:
- Online invoicing
- Time tracking
- Expense Management
- Auto billing
- Recurring Bills
- Supports all business sizes
- Custom Workflow management
Cons: It can be difficult to operate in the beginning.
Verdict: This invoicing software is very easy to use, once you get control of it. Another plus point is cloud syncing, which makes it a recommendable invoice software.
Price:
- A 15-day free trial.
- A starter plan which is free for a lifetime.
- Pro: $15 per month
- Business: $29 per month
- Infinite: $149 per month
Website: Invoicera
Further Reading => Best Legal Billing Software to Look For
#10) Sunrise App
Best for bookkeeping in small businesses.
Sunrise app is designed specifically to simplify your bookkeeping and save your money and time. This simple invoicing software is made to fit your small business.
Features:
- Tax estimator
- Organizes documents for easy tax filing.
- Bookkeeping
- Track the money flow
- Manage expenses
- Monitor your invoices
Cons: Less features available for invoice designing.
Verdict: The application can prove to be very helpful for the purpose of bookkeeping but offers fewer features in the field of invoicing.
Price:
Early: $149 per month
Growing: $299 per month
Corporate: $499 per month
Website: Sunrise App
#11) Scoro
Best for companies of all types.
Scoro is one of the best invoice software which makes your billing work easy and trouble-free by offering features that can prove to be helpful for any kind of company.
With the help of Scoro invoicing software, you can have full insight into your money matters and you can track and share the financial progress reports with your team.
Features:
- Create appealing invoices.
- Late payment reminders.
- Automate recurring billing.
- Track progress and share reports with your team.
- Fully interlinked digital workspace which allows your team members to collaborate efficiently from wherever they are.
- An insight into your money matters.
Cons:
- Does not sync your Gmail contacts.
- Not so easy to use.
Verdict: Users find the Scoro app extremely useful, and that makes it highly recommended.
Price:
- Essential: $28 per month
- Work hub: $42 per month
- Sales hub: $42 per month
- Ultimate: Price on request
Conclusion
In this tutorial, we studied Invoicing, along with the various software available for invoicing, their respective features, cons, verdicts, and pricing plans.
Based on our study, we are now able to say that for small businesses, Wave Invoicing, Zoho Books, or Simplybill are best, while Scoro, FreshBooks, and Sage are meant for large enterprises, offering a wide variety of features.
Sunrise app, Xero, and QuickBooks are extremely helpful in bookkeeping and calculating sales tax. Wave invoicing is free invoicing software.
Research Process
- Time Taken To Research And Write This Article: 10 Hours
- Total Tools Researched Online: 25
- Top Tools Shortlisted For Review: 10