Sample Test Case Template with Examples [Download]

I get many requests to share a good test case template. I’m surprised many testers are still documenting test cases with Word docs or Excel files. They prefer excel spreadsheets because they can easily group test cases by test types and most importantly they easily get test metrics with Excel formulas. But I’m sure as volume of your tests goes on increasing, you will find it extremely difficult to manage.

Test case example

If you are not using any test case management tool, I strongly recommend using any open source tool to manage and execute your test cases.

Test case formats vary by organization. But using a standard test case format for writing test cases is one step closer to setting up testing process on your project. It also minimizes ad-hoc testing done without proper test case documentation. But even if you use standard templates you need to setup test cases writing, review and approval, test execution and most importantly test report preparation process, all using manual methods.

Also if you have process to review test cases by business team then you must format these test cases in a template agreed by both the parties.

Here is how to make this manual test case management process a bit easier with the help of simple testing templates.

Note: I’ve listed maximum fields related to test case. But it is advised to use only those fields which are used by your team. Also if you think any field is used by your team but missing from this list feel free to add it in your customized template.

Below are the standard fields of sample test case template:

Test case ID: Unique ID for each test case. Follow some convention to indicate types of test. E.g. ‘TC_UI_1’ indicating ‘user interface test case #1’.

Test priority (Low/Medium/High): This is useful while test execution. Test priority for business rules and functional test cases can be medium or higher whereas minor user interface cases can be low priority. Test priority should be set by reviewer.

Module Name – Mention name of main module or sub module.

Test Designed By: Name of tester

Test Designed Date: Date when wrote

Test Executed By: Name of tester who executed this test. To be filled after test execution.

Test Execution Date: Date when test executed.

Test Title/Name: Test case title. E.g. verify login page with valid username and password.

Test Summary/Description: Describe test objective in brief.

Pre-condition: Any prerequisite that must be fulfilled before execution of this test case. List all pre-conditions in order to successfully execute this test case.

Dependencies: Mention any dependencies on other test cases or test requirement.

Test Steps: List all test execution steps in detail. Write test steps in the order in which these should be executed. Make sure to provide as much details as you can. Tip – to efficiently manage test case with lesser number of fields use this field to describe test conditions, test data and user roles for running test.

Test Data: Use of test data as an input for this test case. You can provide different data sets with exact values to be used as an input.

Expected Result:  What should be the system output after test execution? Describe the expected result in detail including message/error that should be displayed on screen.

Post-condition: What should be the state of the system after executing this test case?

Actual result: Actual test result should be filled after test execution. Describe system behavior after test execution.

Status (Pass/Fail): If actual result is not as per the expected result mark this test as failed. Otherwise update as passed.

Notes/Comments/Questions: To support above fields if there are some special conditions which can’t be described in any of the above fields or there are questions related to expected or actual results mention those here.

Add following fields if necessary:

Defect ID/Link: If test status is fail, then include the link to defect log or mention the defect number.

Test Type/Keywords: This field can be used to classify tests based on test types. E.g. functional, usability, business rules etc.

Requirements: Requirements for which this test case is being written. Preferably the exact section number of the requirement doc.

Attachments/References: This field is useful for complex test scenarios. To explain test steps or expected result using a visio diagram as a reference. Provide the link or location to the actual path of the diagram or document.

Automation? (Yes/No): Whether this test case is automated or not. Useful to track automation status when test cases are automated.

With the help of above fields I’ve prepared test case example templates for your reference:

Download test case template with example:

DOC file and
XLS file

xls template

Also refer few more articles on writing effective test cases here and here. Use these test writing guidelines and above template to write and manage test cases effectively on your project.

Personally, I prefer to use test case management tool. You can start with any open source tool. It will be a good addition for your efforts to setup testing process and also save lot of time instead of manually maintaining these documents.

Recommended reading


#1 Ketan Shingate

thanks for sharing. we will add some of these fields in our template

#2 Guest

Its a very detailed document mentioning each and every thing. I use to keep my test cases as simple as i can but really i love this format as well.Definitely i will include some of them to my test case document.

#3 Muzaffar A.

Can you please share some good open source test management tools as well?

#4 Kanif

Nice article Vijay..

Here you can get a most popular free and paid Testing Tools list used in the testing of the software application:

#5 varma

you can use test link –

#6 Vijay

@ Muzaffar – Here is a list of some good open source test management tools. Remember when it’s open source there are very few choices and many tools have limitations for advance use. You can’t find every solution in one tool.

Use these tools and find which is best for your needs. I find TestLink good for small projects. Features – manage test cases, keywords, requirements, test plan, test case assignments, builds and many more good features.

TestLink ( – It’s a web based tool to manage test cases and requirements.

Bugzilla Testopia ( – It’s and extension to Bugzilla defect tracking tool.

TestCube ( – web based test case management

RTH-turbo ( – One more web based test management tool

Testitool ( – manage test plan and test cases

This should be enough for you to get started. I’ll cover more recommendations with details for both open source and commercial test case management tools in a separate post.

#7 mahesh

thanks for sharing. we will add some of these fields in our template

#8 shruthi

Very usefull article.

Thanks a lot for sharing these.

#9 shruthi

Very useful article.

Thanks a lot for sharing these.

#10 anu

Thanks for this article. It is very useful for me. Since a long time i am searching for this.

#11 anu

Thanks for this article. It is very useful for me…..

#12 Fuad Mak

Thank you for sharing this information. It will be useful to our testers at RentTesters and SQA Solution.

#13 radha krishna

good information

#14 aruna

Very very useful site….As a newbie in the field of software testing…this site helps me a lot…..great job….God bless u

#15 Testingwalk

I want to add one more field before Test Steps as “Description”. We can describe here that what we are testing Like: Testing the functionality of …… Page.

#16 m


#17 raw

thanks allot for this ,this is realy awesome for us

#18 Manpreet

Very Useful site..Thanks for all your help…:) Keep it up…!!

#19 kumar

very useful n valuable

#20 CrazyTexan4

very good test case template. Anyone wanting to take Software Testing to another level can buy exam papers @

#21 Partap

Can Anybody send me User Acceptance Test Cases for any VOIP application ?

#22 Vimala

I am very much interested in software testing jobs, I have completed a course, I understand well but I am not sure if I can check for jobs because I am 38 now, is there any age bar for that?

#23 aparna

Hi i connected to your site, its helpful for me thanks…

#24 Sugam

Thanks for sharing the info friend. It’s really useful.

#25 Rajaram

Hi.. this is very useful to me thanks..

#26 lokesh sharma

which testing perform first either retest and regression test after bug fixing.

send answer on

#27 arun

MY query is …I’m asked “write testcase for bottle” .Should i use the table format like test case template or test scenario ……or just 1.Description and Expected result alone ?please reply ASAP

#28 Sindhuja M

Hi,This description is very much useful for testers like us.Thanks a lot.

#29 bhumi

very useful site …. good

#30 Aditi


#31 glad

Hi, this test case is useful and help us a lot. Thanks.

#32 Shrabani

This is really very much useful. But I am still not clear regarding the difference between “precondition” and “dependencies”. Can you explain it in more details with example?
Thanks in advance

#33 karthika

This is very useful to me and every one will like this thank u

#34 Cynthia Mitchell

I like the template you provided. Can you complete the template with a real live example so I know how interpret and enter the information in the template. I am new to this and need lots of help. If you could use an example of logging into a system to test querying an individual’s contact information. Thanks.

#35 Kals

Good work.. will be helpful..!

#36 mamta

Hello Sir,
Can you please tell me, how i will write the testcases of clinic management web application

#37 mamta

Hello Sir, please tell how to write test cases of prescription templete.

#38 Rajesh Modi

I am a graduate. I am searching for job in software testing. can you guide me to get job.

Thanks in advance,
Rajesh. Modi

#39 sravani

This is very useful to me and every one will like this thank u

#40 Saint

very useful

#41 karunakar

if they asked u to write test case template then u need to write in test case template itself only.

#42 Sathish

Nice Article

#43 Radhika

Very nice Article….Thank You

#44 sarath

I need software testing sample project with templates


Hello sir,
can u please tell me the test cases for ambulance dispatch system

#46 nivetha

i want testing answer for online course reservation system

#47 saravanan

can u plz send me any test case sample template..i am fresher and i am joined in content QA plz help me frds

#48 javeed ashraf

can u plzz give the comments for writing step by step manner test cases i am going for testing interview i am not able to write the test cases in crct step by step process. i am not able to deliver the test cases in the interviews

#49 Rajath

This is very useful article and nice one

#50 Rajan

word doc check spelling, line space, format cheking tools i want

#51 John

How we can calculate the Radio/ TV Channel programs total customers ?
How we will get the total users of a particular channel ?
How we will get the total users of a particular channel programs ?
How we can trace the application Users ?
can we use the selenium with FF ? please give me a answer ? thanking you

#52 Vijayakumar

very useful article and nice one.

#53 Tej

Thanks, it’s good to read specific knowledge in depth by you.
Thanks again!

#54 suraj

can anyone help me to configure bugzilla on windows 8 64-bit OS.

#55 robbidarwis


#56 ch.sathish

Hello sir..

I have one doubt can i write test cases for any application in the form of like testcase id, testcase discription and actual and expectd result these 4 cases is enough for any test cases..

#57 ch.sathish

Hello sir……….
MY query is …I’m asked “write testcases for train ticket reservation system” .Should i use the table format like test case template or test scenario ……or just 1.Description and Expected result alone ?please reply as soon as possible…

#58 Max Vignesh

Hello Sir,

this is very usefel …really a great man .. thank and regards

#59 Blank

Hi. Im following the STD(software test description) template given by IEEE. Im confused on what to write in the section where you have to specify a unique identifier. Please help me, thanks.

#60 Daljinder Kaur

Can i have test cases for a real estate website?

like for
about us
sell your house
buyer home search
and so on…

#61 Prasad

Con you please help me for installing bugzila tracking tool on my local windows copy.

#62 anant

Thank you for help..

#63 Ranjith

please give the full document report which you have tested in the Excel sheet document.and send to mailid please

#64 Kiptoo

I need system test template on journal Entries

#65 Durga Prasad Palepu

Very informative and suites my requirement, I will use many of the fields from this template.

#66 viresh

Hi guys
I am getting one issue that is like “” Recurring 3D Secure order is not allowed “‘ while adding cards i am getting this issue so please anyone suggest me

#67 krish

PLEASE GIVE ME ALL the scenarios of Client and Manager LOGIN page………………………………………………………..

#68 jaychand

its v.usefull but i am trainee…so plz help me out that i had to be best in testing…

#69 Gurpreet

send me the test case based on functional testing for product detail page of online shopping like amazon,flipkart etc

#70 Pablo

Hi, you said that Excel could be a bad solution for the long term. Which alternative you consider better?

Thank you very much.

#71 Asd

good very helpful..!!!!!!!!!!!

#72 journalspider

Very useful template for all startup testers

#73 Honey

It is a helpful document to understand test cases and how to write it.

#74 sankar

Thanks for detailed information.

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