Sample Test Case Template with Test Case Examples [Download]

Every day I keep on getting several requests for Test Case Template. And I’m surprised that many testers are still documenting test cases with Word docs or Excel files.

Most of them prefer excel spreadsheets because they can easily group test cases by test types and most importantly they can easily get test metrics with Excel formulas. But I’m sure that as the volume of your tests goes on increasing, you will find it extremely difficult to manage.

If you are not using any Test case management tool, then I would strongly recommend you to use an open-source tool to manage and execute your test cases. 

Sample Test Case Template

Test case formats may vary from one organization to another. But using a standard test case format for writing test cases is one step closer to set up a testing process for your project.

It also minimizes Ad-hoc testing that is done without proper test case documentation. But even if you use standard templates, you need to set up test cases writing, review & approve, test execution and most importantly test report preparation process, etc by using manual methods.

Also if you have a process to review the test cases by the business team, then you must format these test cases in a template that is agreed by both the parties.

Recommended Tools

Before continuing to the Test case writing process, we recommend downloading these Test case management tools. This will ease your test plan and test case writing process mentioned in this tutorial.

#1) TestRail

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#2) Katalon Studio

Katalon Studio is an all-in-one and simple automation tool for web, API, mobile, and desktop trusted by over 850,000 users.

It simplifies automation for those without a coding background to create automation test cases from manual tests’ steps, a rich library of project templates, record & playback, and a friendly UI.

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#3) TestMonitor

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Here is how to make this manual test case management process a bit easier with the help of simple testing templates.

Note: I’ve listed the maximum number of fields related to a test case. But it is advised to use only those fields which are used by your team. Also, if you think any field used by your team is missing from this list, then feel free to add it to your customized template.

Standard Fields Of A Sample Test Case Template

There are certain standard fields to be considered while preparing a Test case template.

Test case example

Several standard fields of a sample Test Case template are listed below.

Test case ID: Unique ID is required for each test case. Follow some convention to indicate the types of the test. For Example, ‘TC_UI_1’ indicating ‘user interface test case #1’.

Test priority (Low/Medium/High): This is very useful while test execution. Test priority for business rules and functional test cases can be medium or higher whereas minor user interface cases can be of a low priority. Test priority should always be set by the reviewer.

Module Name: Mention the name of the main module or the sub-module.

Test Designed By Name of the Tester.

Test Designed Date: Date when it was written.

Test Executed By Name of the Tester who executed this test. To be filled only after test execution.

Test Execution Date: Date when the test was executed.

Test Title/Name: Test case title. For Example, verify the login page with a valid username and password.

Test Summary/Description: Describe the test objective in brief.

Pre-conditions: Any prerequisite that must be fulfilled before the execution of this test case. List all the pre-conditions in order to execute this test case successfully.

Dependencies: Mention any dependencies on the other test cases or test requirements.

Test Steps: List all the test execution steps in detail. Write test steps in the order in which they should be executed. Make sure to provide as many details as you can.

Pro Tip: In order to manage a test case efficiently with a lesser number of fields use this field to describe the test conditions, test data and user roles for running the test.

Test Data: Use of test data as an input for this test case. You can provide different data sets with exact values to be used as an input.

Expected Result:  What should be the system output after test execution? Describe the expected result in detail including message/error that should be displayed on the screen.

Post-condition: What should be the state of the system after executing this test case?

Actual result: The actual test result should be filled after test execution. Describe the system behavior after test execution.

Status (Pass/Fail): If an actual result is not as per the expected result, then mark this test as failed. Otherwise, update it as passed.

Notes/Comments/Questions: If there are some special conditions to support the above fields, which can’t be described above or if there are any questions related to expected or actual results then mention them here.

Add the following fields if necessary:

Defect ID/Link: If the test status is failed, then include the link to the defect log or mention the defect number.

Test Type/Keywords: This field can be used to classify the tests based on test types. For Example, functional, usability, business rules, etc.

Requirements: Requirements for which this test case is being written for. Preferably the exact section number of the requirement doc.

Attachments/References: This field is useful for complex test scenarios in order to explain the test steps or expected results using a Visio diagram as a reference. Provide the link or location to the actual path of the diagram or document.

Automation? (Yes/No): Whether this test case is automated or not. It is useful to track the automation status when test cases are automated.

With the help of the above fields, I’ve prepared an example test case template for your reference.

Download Test Case Template With Example (Format #1)

Test case DOC file template and
Test case Excel file template

Test case template format

Also, here you can refer a few more articles on writing effective test cases. Use these test writing guidelines and the above template to write and manage the test cases effectively on your project.

Sample Test Cases:

Tutorial #1: 180+ Sample Test Cases for Web and Desktop Applications

One More Test Case Format (#2)

Undoubtedly, the test cases will differ depending upon the functionality of the software that it is intended for. However, given below is a template that you can always use for documenting the test cases without bothering about what your application is doing.

Ideal Test Case Template

Sample Test Cases

Based on the above template, below is an example that showcases the concept in a much understandable way.

Let’s assume that you are testing the login functionality of any web application, say Facebook.

Below are the Test Cases for the same:

Test Case Example

Test Case Example

=> Download the above Test case format with example data

Test Case Example For Manual Testing

Below given is an example of a live project that demonstrates how all the above-listed tips and tricks are actually implemented.

[Note: Click on any image for an enlarged view]

Test Case Template

Case Illustration

Sample Template from Live Project


Personally, I prefer to use a Test Case Management tool. You can start with an open-source tool. It will be a good addition to your efforts to set up the testing process and meanwhile, it will also save a lot of time instead of manually maintaining these documents.

We have also seen test case templates and a few examples using very good, quality documentation. I hope this article would have been helpful to you.

We would be glad to know your thoughts, comments/suggestions about this article.

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103 thoughts on “Sample Test Case Template with Test Case Examples [Download]”

  1. How we can calculate the Radio/ TV Channel programs total customers ?
    How we will get the total users of a particular channel ?
    How we will get the total users of a particular channel programs ?
    How we can trace the application Users ?
    can we use the selenium with FF ? please give me a answer ? thanking you

  2. Hello sir..

    I have one doubt can i write test cases for any application in the form of like testcase id, testcase discription and actual and expectd result these 4 cases is enough for any test cases..

  3. Hello sir……….
    MY query is …I’m asked “write testcases for train ticket reservation system” .Should i use the table format like test case template or test scenario ……or just 1.Description and Expected result alone ?please reply as soon as possible…

  4. Hi. Im following the STD(software test description) template given by IEEE. Im confused on what to write in the section where you have to specify a unique identifier. Please help me, thanks.

  5. Hi guys
    I am getting one issue that is like “” Recurring 3D Secure order is not allowed “‘ while adding cards i am getting this issue so please anyone suggest me

  6. send me the test case based on functional testing for product detail page of online shopping like amazon,flipkart etc

  7. Hi, you said that Excel could be a bad solution for the long term. Which alternative you consider better?

    Thank you very much.

  8. Hi Vijay,

    When ever I need any help on testing and automation I visit your site and leave your website happy and contended. Reading anything be it a single paragraph has always enhanced my knowledge. Thanks for sharing your knowledge and experience with us.

  9. Hi Team,

    It good to see with example, but you have to give test case which is fail and what to do next step if it will be helfull to beginer.

  10. how to write testcases for blank homepage in mobile app.??????

    in mobile app where giving the login details it will going to home page without causing any error..but after open home page where it will be blank… user will face what are errors and how to write testcase…..can you explain me plz…..

  11. Hi,

    I just started learning QA, please help me out how to write a test case on “Home Address”. I know it’s a combination of alphanumeric. I would like to know should i write separate valid and invalid test cases?? what should i do and what should i write?

  12. Hello Everyone ,
    I want to write test cases for movers and packers as per business/ functional features for settings like change in branding , font size and colour in azure devops so what test cases sample should i used ?
    Thanx in advance


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