10 Best Productivity Tools To Increase Team Efficiency In 2023

This List And Comparison of the Most Popular Productivity Tools with Features & Pricing can Help You Increase Your Team’s Productivity:

Team Productivity tools are the applications used by organizations to manage and monitor their work processes.

Productivity tools can be of various categories such as Time-tracking tools, Project management tools, Team management software, List-making apps, Communication & Collaboration software, etc.

Team Productivity Tools

Fact Check: Productivity Tools provide the benefits of resource efficiency, fast turnarounds, and faster processes. These benefits make more and more businesses adopt these tools for monitoring and managing their work processes and thus its market size is growing at a CAGR of 16.5 %. The market size is expected to grow $96.36 billion by 2025 according to GlobalNewsWire.

The below image will show you the details of the research performed to find a solution to workplace distractions to make the teams more productive. It says the at least one hour a day is getting wasted by 53 % of employees because of all types of distractions. The right selection of the tools can improve the employee’s engagement and thereby increase productivity at the workplace.

Survey on Workplace Distraction

[image source]

Pro Tip: There is no perfect all-in-one solution for a productivity tool. It needs to be selected based on one’s requirements. While choosing the tool you can look for the features offered by the tool, its ease of use, and its pricing.

Our TOP Recommendations:
monday LogoClickup LogoWrike logoHubspot
• 360° customer view
• Easy to set up and use
• 24/7 support
• Communication tools
• Sales pipelines
• Account management
• Free for up to 5 users
• Pinnable to-do lists
• Interactive reports
• Free CRM
• Best email automation
• Social Media Management
Price: $8 monthly
Trial version: 14 days
Price: $5 monthly
Trial version: Infinite
Price: $9.80 monthly
Trial version: 14 days
Price: $45.00 monthly
Trial version: Infinite
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List of Best Productivity Tools

  1. monday.com
  2. beSlick
  3. Wrike
  4. ClickUp
  5. SaneBox
  6. Clockify
  7. Toggle
  8. ProofHub
  9. Slack
  10. Todoist
  11. Evernote
  12. Trello
  13. Asana
  14. Hive
  15. IFTTT
  16. Google Drive
  17. LastPass

Comparison of Top Productivity Software Tools

Productivity ToolsBest forCategory of the toolPlatformFree TrialPrice

Small to Large Businesses.Team ManagementWindows, Mac, iOS, & Android.AvailableBasic: $39/month
Standard: $49/month
Pro: $79/month
Enterprise: Get a quote.

beSlick Logo
Small to medium businesses.Project, Process, Workflow & Task management.Windows, Mac, iOS & Android Free trial available$10/user/month or $100/user/year for unlimited tasks and workflow templates.

Wrike Logo
Medium to Large size Businesses.Project ManagementWindows, Mac, Linux, iOS, & Android.Free trial available.
It also offers a free plan for 5 users.
Professional: $9.80/user/month
Business: $24.80/user/month
Enterprise: Get a quote.

ClickUp Logo
Small to large businesses. Project, Process, Task, & Time management. Windows, Mac, Linux, iOS, Android, Web-based.AvailableFree Plan,
Unlimited: $5/member/month
Business: $9/member/month

Small to large businessesEmail MarketingWeb, Mac, Windows, Android, iOS.Available1 Email Accounts: $3.49/month, 2 email accounts: $5.99 per month, 4 email accounts: $16.99/month

Small to Large Businesses.Time TrackingWindows, Mac, Linux, iOS, and Android devices. Free plan available.Free forever.
Plus: $9.99 per month, flat.
Premium: $29.99 per month, flat.
Enterprise: $9.99 per month per user.

Small to Large Businesses & Freelancers.Time TrackingWindows, Linux, iPhone, Android, Firefox, & Chrome.Free trial available for 30 days.Starter: $9/user/month
Premium: $18/user/month
Enterprise: Get a quote.

Small to Large Businesses & Freelancers.Project ManagementWindows, Mac, Linux, iOS, & Android.AvailableEssential: $45/month and Ultimate Control: $89/month

#1) monday.com

Best for small to large businesses.

Price: It offers four pricing plans i.e. Basic ($39 per month), Standard ($49 per month), Pro ($79 per month), and Enterprise (Get a quote). These prices are for annual billing. It offers a free trial for the product.


monday.com provides the team management software that is simple, intuitive, flexible and versatile. It will help you to manage any workflow or process. It has collaboration features that will help you to plan ahead, prioritize, and get everyone on the same page.



  • You will be able to do fast identification of bottlenecks. It provides colorful views to help you get information about your processes.
  • Timeline feature will help you to plan ‘Who will work on what?’
  • You will get a brief look at the upcoming events to make sure that the team is on the track.
  • Easy tracking of the time spent on tasks.
  • It provides a variety of templates such as team tasks, meeting notes, employee onboarding, etc.

Verdict: monday.com’s team management tool can be used as a team productivity tool as it will help you manage your team’s tasks & projects, meeting notes, or vacation days, etc.

#2) beSlick

Best for small to medium businesses.
Price: $10/user/month or $100/user/year for unlimited tasks and workflow templates.


beSlick is an easy-to-use task productivity platform, that is surprisingly powerful. It provides easy task and project management for teams, combined with a central process template library so people can quickly find out how to do things.

The collaboration features let people discuss and @mention on key issues, while the reporting and dashboards provide excellent visual overviews of status and roll-up numbers for activity.

You can manage ad-hoc tasks (actions from meetings), one-off from a template (customer onboarding), or scheduled recurring (monthly billing or weekly SEO checks).


  • Create flowchart templates for workflow, and execute as repeatable tasks.
  • Automate assignments, notifications and collaborate on the same platform.
  • Centralize all your processes, policies, and procedures into one place.
  • Powerful insights using reports and dashboards to see instantly what is important to you.
  • Easy to integrate with other software to start automating tasks.

Verdict: beSlick is probably the easiest task management platform out there – and it scales with your needs. If you’re still using spreadsheets, email, or people’s heads to try and track what’s happening this is definitely for you.

#3) Wrike

Best for medium to large size businesses.

Price: It offers a free plan for 5 users. Three more plans are available i.e. Professional ($9.80 per user per month), Business ($24.80 per user per month), and Enterprise (Get a quote). You can also get a quote for team packages.


Wrike is an all-in-one collaboration software. The mobile app is available for iOS and Android devices. It is the platform with robust features such as Work Management, Personal Dashboard, Live editor, Document version control, Time & budget tracking, Gantt chart, and Project & team reporting.


  • With the premium plans, Wrike can provide storage space from 50 GB to 100 GB.
  • Wrike provides the features of Shareable dashboards, Report templates, Gantt charts, Time tracking, Calendars, and Graphical analytics, etc.
  • Enterprises can get advanced features like Two-factor authentication, Password policies, Advanced user access controls, etc.

Verdict: This platform will accelerate the results, give real-time visibility, clarity, and accountability.

#4) ClickUp

Best for small to large businesses.

Price: ClickUp offers a free plan with unlimited tasks and members. It offers three more plans, Unlimited ($5 per member per month), Business ($9 per member per month), and Enterprise (Get a quote). All these prices are for annual billing plans. A free trial is available for Unlimited and Business plans.

ClickUp Dashboard

ClickUp is an all-in-one platform that can replace the multiple productivity tools you are currently using for project management, time management, task management, collaboration, etc.

ClickUp makes scheduling time and managing the team easier through the facilities like Workload View, Time in Status, Timeline View, etc. ClickUp has automation capabilities and will let you automate the entire workflow.


  • For project management, ClickUp has various features like Mind Maps, Checklists, Priorities, Task Dependencies, Task Templates, etc.
  • For team reporting, it can provide six types of reports.
  • It allows adding start dates, due dates, colors, attachments, etc.
  • For task management, it provides various features and allows you to add tasks in multiple lists.

Verdict: ClickUp is a completely customizable platform and will let you add privacy features, custom workflows, tags, etc. It offers a lot of integrations for connecting with the productivity tools of your choice natively in ClickUp.

It provides pre-built templates as well as an automation builder for automation. It will let you use external applications for automation.

#5) SaneBox

Best for Small to large businesses.

Price: SaneBox offers 3 pricing plans. For a single email account, SaneBox will cost you $3.49/month. For 2 email accounts, you’ll pay $5.99 per month and for 4 email accounts, you’ll have to pay $16.99/month.


SaneBox is a productivity tool that allows you to get the most out of your email marketing campaigns. From analyzing email history to organizing messages across different folders automatically, SaneBox considerably streamlines multiple crucial aspects associated with email marketing.

You can review CC’d emails in bulk and even upload attachments to the cloud automatically with SaneBox at your command. What we loved most about SaneBox, however, was the DND (Do Not Disturb) setup. You can simply put notifications on snooze for a couple of minutes with the help of this feature.


  • Set DND alert for inbox
  • Comprehensive Reporting and Analysis
  • Email Monitoring
  • Intuitive Activity Dashboard
  • Automated Email Routing

Verdict: SaneBox serves as a productive alternative to your traditional email inbox. It saves you an ample amount of time and money by making sure you pay attention to important messages in your inbox only. It is easy to set up and comes with a user-friendly activity dashboard.

#6) Clockify

Best for small to large businesses.

Price: Clockify is available for free forever with unlimited users, tracking, and projects. Three more pricing plans are available i.e. Plus ($9.99 per month, flat), Premium ($29.99 per month, flat), and Enterprise ($9.99 per month per user).


Clockify is the time tracking software for teams. It provides functionalities for tracking work hours across projects. It is free for unlimited users. Automatic as well as manual time tracking methods are available.

You will be able to track time on projects as well as mark billable time. It supports Windows, Mac, Linux, iOS, and Android devices. All the time across all the devices will be synced online.


  • Clockify is quick and easy to use, just select the activity and enter the time against it.
  • It will provide insights into the total time per activity per day.
  • The dashboard will show Top activities, Visual charts, Breakdowns, and Live status.
  • It provides Summary reports, Detailed reports, and Weekly reports.
  • This tool will help you to track the progress of the project and its budget.
  • Clockify has functionalities for setting per user hourly rates, setting permissions, and managing access using groups.

Verdict: Clockify will help you to Track productivity, Improve project profitability, Client billing, and Team management. It is an extendable platform with extra features such as Lock timesheet, Time rounding, Automatic lock, Bulk edit reports, etc.

Website: Clockify

#7) Toggl

Best for small to large businesses.

Price: Toggl provides a free trial for 30 days. There are three pricing plans available i.e. Enterprise (Get a quote), Premium ($18 per user per month), and Starter ($9 per user per month).


Toggl is a simple time tracking software with powerful reporting capabilities. Its functionalities will help you to turn your team on to productivity. The tool will remind you to track the time. It can detect idle time.


  • You will be able to break down the time according to Projects, Clients, and Tasks.
  • It provides the public API to move the data.
  • It provides the synced data for the time entries done across Phone apps, Desktop apps, Toggle chrome extension, and the website.

Verdict: Toggl can send email tracking reminders and can provide Project & Employee profitability charts.

Website: Toggl

#8) ProofHub

Best for small to large businesses and Freelancers.

Price: ProofHub has two pricing plans i.e. Essential ($45 per month) and Ultimate Control ($89 per month). A free trial is available for the product.


ProofHub is an online project management platform with functionalities for Planning, Collaborating, Organizing, and Delivering the projects. It will provide a detailed report on resources and projects. It supports various languages such as English, French, Polish, etc.


  • ProofHub provides the features of advanced activity logs, account transfer tools, priority support, etc.
  • It provides functionalities for defining roles, chatting, and organizing files & documents.
  • It includes proofing tools to speed up the process of reviewing designs and documents.
  • It provides many more features like Request forms, Announcements, IP restrictions, Project manager, etc.

Verdict: The timesheet will provide insights on the tracked time for the team. It allows time tracking manually as well as through timers.

Website: ProofHub

#9) Slack

Best for small to large businesses.

Price: Slack is available for free for small teams. It can be used for an unlimited period of time. Slack has three pricing plans i.e. Standard ($6.67 per month), Plus ($12.50 per month), and Enterprise (Get a quote).


Slack provides the platform to securely collaborate across Teams, Departments, Offices, and Countries. It provides unlimited message history with premium plans. It can provide file storage from 5GB total to 1TB per team member.


  • It provides security features such as Two-factor authentication, OAuth with Google, Integration with EMM, etc.
  • It includes external collaboration features to work with organizations and individuals.
  • It provides a one-on-one voice & video calling facility with a free plan and voice & video calling facility to multiple members with the premium plans.

Verdict: Slack will provide administration controls such as managing channel posting permissions and custom user groups. It also provides a screen sharing facility.

Website: Slack

#10) Todoist

Best for small to large businesses.

Price: Todoist provides a free plan for starters. It is free up to 80 projects and 5 people per project. Todoist has two more plans i.e. Premium ($3 per user per month) and Business ($5 per user per month). All these prices are for annual billing.


Todoist is the platform for to-do-lists. Teams will be able to organize, plan, and collaborate on tasks and projects. You will be able to quickly add and organize tasks.

It supports Windows, Mac, Linux, iOS, Android, and Windows Phone platforms. Todoist has recurring due dates feature that will help you with remembering deadlines. The task view will provide a complete picture of any task.


  • To share the workload, it has functionalities for delegating tasks, notifications, and making essential information accessible.
  • Todoist provides color-coded graphs for your daily and monthly progress.
  • It will be easier for you to keep track of the accomplished tasks of the project.
  • It provides the features of Recurring due dates, Task view, Favourites, Sections & subtasks, Priorities, etc.

Verdict: Todoist will allow you to add sections and subtasks to keep your projects very well organized. Key projects, labels, or filters can be kept at the top by adding to favorites.

Website: Todoist

#11) Evernote

Best for small to large businesses and freelancers.

Price: Evernote Basic is free to use. Evernote Premium is available for $7.99 per month and Evernote Business is for $14.99 per user per month.


Evernote is the platform for taking and organizing notes. It will help you with finding the information faster and sharing the ideas with anyone. This note-taking app will help you with meeting notes, web pages, projects, to-do lists, etc. It will help you to keep track of your tasks and deadlines.

Also read =>> Top Evernote alternatives

It can be used to manage anything from personal moments to big projects. It will allow you to capture voice and pictures.


  • It provides features for collaborating with team members for managing Projects, Deadlines, Clients, and Meetings.
  • It has a powerful search facility that will help you to find everything quickly.
  • It provides the features of Web Clipper, Multi-Device Sync, Search Handwriting, Notebooks & Tags, PDF & Document Search, and Document Scanning.

Verdict: This is the all-in-one platform to type the Notes, Add attachments, Clip web pages, and Record memos. It can be used on any device. It works even in offline mode.

Website: Evernote

#12) Trello

Best for small to large businesses and freelancers.

Price: Trello offers a plan that can be used for free forever. It offers two more paid plans i.e. Business Class ($9.99 per user per month) and Enterprise ($20.83 per user per month for 100 users). All these prices are for annual billing.


Trello is the platform for prioritizing and organizing the projects through Boards, Lists, and Cards. You will be able to work with any team such as work, side projects, or a next family vacation. It is a web-based platform. It supports Windows, Mac, iOS, and Android platforms.


  • It will allow you to add comments, attachments, due dates, etc. and be able to collaborate on projects from start to end.
  • This productivity platform can be integrated into the apps your team is already using.
  • It supports various browsers such as Chrome, Firefox, Edge, and Safari.

Verdict: You will get synced data for all your devices. This will help a lot in collaborating with the team members from anywhere.

Website: Trello

#13) Asana

Best for small to large businesses and freelancers.

Price: Asana offers a basic plan for free. It offers a free trial for the paid plans. Available paid plans include Premium ($10.99 per user per month), Business ($24.99 per user per month), and Enterprise (Get a quote). All these prices are for annual billing.


Asana is a project and a work management platform. It provides functionalities for planning & structuring the work, setting priorities & deadlines, sharing details, and assigning tasks. You will be able to follow projects and tasks at every stage. You will be able to monitor the projects in real-time.


  • Asana provides the facility to create a visual project plan.
  • You will be able to map out the project plan on a timeline.
  • It provides project management features such as organizing work in Shared projects, Tasks, Subtasks, Milestones, Task assignees, Attachments, Start dates, etc.
  • It provides an advanced search facility that will let you run reports to specific criteria.
  • It provides a teammate view that will let you understand the teammate workloads.

Verdict: Asana provides admin controls, communication features, and mobile app for iOS and Android devices. You can export your data to CSV or JSON. It will provide a real-time overview of the team’s workload. It can be integrated with other tools like Slack and Dropbox, Google Drive, etc.

Website: Asana

#14) Hive

Best for small to large businesses.

Hive Pricing: Hive can be tried for free. Hive’s base package will cost $12 per user per month. Monthly as well as annual pricing plans are available. Various workspace Add-Ons are available starting at the price of $3 per user per month.

Hive Dashboard

Hive provides the productivity platform to work from anywhere. With the help of the Hive, you will be able to allow your team to manage projects as per their requirement. It provides ultimate flexibility for switching between views. It can be integrated with more than 1000 applications.


  • Multiple project layouts are supported like the Gantt chart and Kanban board.
  • It provides the features of summary views that will give you the big picture of several projects across the company or department.
  • It provides reusable action templates.

Verdict: You can design the custom workflows with the help of the Hive. The platform can be used for automating routine tasks so that the processes and communication will be streamlined.

Additional Tools

#15) IFTTT: IFTTT can be used to make your work more productive. It will help the apps and devices to work together. It can be used for various use cases such as building a smart home, posting a photo on social media, staying in-sync across systems, etc.

Website: IFTTT

#16) Google Drive: Google Drive provides free cloud storage for personal use. For personal use, it offers free storage of 15 GB. Businesses can pay for the storage used by the employees.

You will be able to work seamlessly with Microsoft Office. It provides the features of Google Docs, Sheets, and Slides. It can be used on Windows, Mac, iOS, and Android.

Website: Google Drive

#17) LastPass: LastPass is a Password Manager that works by storing the passwords online in an encrypted format. It can be used for free up to 20 accounts. Paid plans start at $3 per month. Business plans are also available for teams and enterprises. It has various functionalities like saving & managing passwords and password management for all accounts.

Website: LastPass


Productivity at work can be increased through the effective management of time. You need to track and limit the time you are spending on tasks.

The tools that help you with the effective management of time will help you with being more productive and hence those tools are called Productivity tools. It includes various categories of tools such as Project management tools, Communication & collaboration tools, Password managers, Time tracking tools, etc.

We hope our list of top Productivity Software will help you choose the best tool for your business.

Further reading =>> Most popular Sale Productivity Tools

Review Process: Our writers have spent 23 hours in researching this topic. At first, we shortlisted around 15 team productivity tools and later filtered the list to top 13 tools for your convenience.

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