Tips & Topics to Deliver an Effective Presentation to QA Team

If you have doubts about how to prepare and deliver an effective QA testing presentation to your team, make sure to read this article till the end. 

Presenting your knowledge, experience or simply sharing useful information is neither an art nor magic. In fact, it is a skill developed through practice and lots of exposure to a real-time audience.

Your idea should reach through to the audience, not just the slides or the data that you present. It should not only help them understand but must compel them to implement the process or idea and see its value.

QA needs technical knowledge and out-of-box creative thinking to be successful and demonstrations, meetings and presentations are critical to share knowledge and stay current.

Deliver an Outstanding QA Testing Presentation

Let me share my experience and suggestions by taking my presentation as a reference:

My topic is “Usability Testing”. Its main aim is to observe people using the product to discover errors and areas of improvement. But Usability testing is not treated as a compulsory part of QA process.

Here is how I will go about preparing this for the presentation:

#1) What is my presentation all about?

A successful presentation should provide the audience some value. It should teach, inform, simplify, introduce, compare, etc. while engaging with the audience.

Usability testing is a well-known yet expensive form of testing. It is usually ignored in many testing projects because it is viewed as yet another step that will delay the product timelines. So, my aim when I present on this topic should be to convince my audience of how easy it is to perform usability tests and their advantages. If I can do that, my presentation would be a success.

#2) Understand your audience:

Consider these aspects:

• How much and what basic knowledge does the audience have about usability testing?
• Will the audience understand the explanation in a theoretical way or will I have to include a demo?
• Will my presentation be able to convince testers to think of including it as part of their project testing processes?

#3) Content- What are you going to say that will fortify your presentation aim?

Create your case. Keep things to the point and think about engaging ways to say it. Here are some tips:

Tip #i: Include images/graphical content to drive the point home.

For example:

Tip #ii: Keep it short, simple and lively: Don’t write all you are going to say on the slides. Use it as a guide and you do the talking.

Tip #iii: Avoid getting into intricate or complex ideas, statistics or data because it will make your audience uncomfortable and intimidated. Ease your way in. Make sure to simplify.

At the end of the Usability testing presentation, I have included links for more information that can be found, so advanced users can further their learning and the new users don’t get turned off.

Tip #iv: Have fun and connect with your audience. For example, the below might be a situation that everyone must have encountered.

Also, when I did my usability testing presentation I included a video recording of a real participant using the application for testing it. It shows the screen, the app, and the user’s facial expressions. This is a great way to showcase that end user behaviour and help in reaching your audience in a simple yet impactful manner.

Tip #v: Feel free to experiment and try something new

Tip #vi: Research thoroughly. There is nothing more embarrassing than being the presenter and not being able to justify your ideas. Become an authority on the topic, if you can.

Once you have your entire material ready, it is time to make the presentation- The D-day. 🙂 This is how I go about it.

#4) Practise and practise some more. “Practise makes a man perfect”- well, there is some truth to this.

Understand that your audience will have different levels of knowledge and that you have to make it easy for everyone to understand. So, go over your material as many times as it takes until you are absolutely sure of yourself.

#5) Be Positive:

Stay calm and composed. Stand up straight and take deep breaths, I know we all need it. Be polite throughout the presentation and at the end as well.

#6) Time to Present: How to start it? Start on a happy and interesting note.

Be energetic, excited, open and comfortable. Feel like the host and own it. Maybe even include a funny image (like the dog one above), share a silly story, pose a question, take a poll, play a game, conduct a quiz or get straight to it.

There is no one right way, but an optimistic beginning can make a lot of difference and can make the ‘Presenter’, ‘Presentation’ and ‘tool/process/technology’ remembered.

#7) Make eye-contact.

This makes the audience feel included and not as if you are delivering a monologue which can bore them.

#8) Watch your Volume, Pace, and Pitch:

Achieving the perfect combination of all three is hard, but try. Too loud, too fast, too shrill- not going to cut it.

#9) Plan to answer questions:

Anticipate questions and keep your answers ready. You might not be able to answer every question, in which case note the question and the contact info (email) of the person who has asked the question and get back to them promptly.

#10) Close with confidence and conviction:

Don’t let your presentation drag or end abruptly. Bringing it all to a closing point smoothly. Point to additional resources and give your contact details if anyone wants to know more about the topic.

Also, do not forget to thank your audience for their presence and take their feedback to understand if your content is for being useful and has served them effectively.

#11) Enjoy the accolades. 

That’s it. Enjoy the fruits of your efforts 🙂

Further reading =>

• How to improve communication skills
• How to Become an Excellent Communicator as a Tester

About the author: This is a guest post by Sushma S. She is currently working as a Senior Software Test Engineer in an MNC.

In conclusion, some are natural speakers and presenters. But there are also others, like me, who have to work on it. These are a few tips based on my experience on making an effective presentation. Feel free to share your feedback/experiences. Let us know in the comments section below. We would love to hear from you.