The Beginner’s Guide to Writing a Perfect Software Testing Resume (with Free Sample Resume)

A commonly asked question, mostly by newcomers into IT, is- “Do you have a sample software testing resume that I can use?”

Sure, we all learn by seeing. To begin with we need to establish a point of reference, so there is no harm in checking out someone else’s resume.  However, relying completely on it  and trying to tailor it to suit our needs is not always the best way to create our own resume.

Software testing CV

How would it be if I took a picture of a perfect looking person and photo shopped my face to it – it just would not be right, would it? The same rationale applies here.

Each of us come from different educational backgrounds, different professional exposure and are at different proficiency levels – our resume has to be a snap shot of everything that is uniquely us. The piece of paper (or electronic document) is a representation of ourselves when we could not be there in person.

Therefore it is of utmost important to let your resume capture the essence of who you are as a professional. In this article I tried to put together a few simple pointers that will help ease this software testing QA resume preparation process, especially for first timers.

See Also: How to Write a Killer Software Testing QA Resume as a first part guide.

How to Start Writing a Resume?

To start with, these are some of the pre-activities that should go into resume preparation:

#1. Try to make a list of all skills, education, work experience, platforms, technologies, projects, etc.

#2. For a start, forget about the format and template. Sticky notes, piece of paper, notepad on your computer – all are perfectly good starting points.

#3. The list could look something like this:

Testing resume 1

Testing resume 2

Testing resume 3

#4. Pick up the technical skills section and try to sort them in the order of your proficiency. I generally, use the rating method on my skills. On a scale of 1-5, 5 being the expert and 1 being just familiar- try to assign a rating to your list

Testing resume 4

#5. Take a moment to review your readiness with respect to skill acquisition required to apply the job of your choice.

For example: From the above list, it is clear that I am not at the required skill level to apply for a QTP position. That is ok. To enhance our strengths we always need to know our weaknesses. This method helps us with that. There are 2 options at this stage:

a) If QTP is not my area of interest, I just move on and apply for a manual testing job that better suits my skill.
b) But if I want to pursue automation testing I could take a few days time, work on building the skill. Once I move to anywhere between 3-5 rating level, I may reconsider a QTP career.

Once listing, rating and self evaluating is through, the next step is to think of a template.

Software Testing Resume Template

Every IT resume has the following sections.  Of course, the order in which these sections appear is a personal choice. As for me, I find the below order very effective, so stick to it if you think so too.

a) The header – basic information about how to reach you – Name, Address, Email ID, Phone number, link to your profile on a professional network, certifications etc.

b) Objective – Optional section, especially useful to explain your choice of getting into IT- QA field if you have not been from a computer science background and have a different career prior to now, or if you have been from a certain branch of IT and want to transition to another one.

c) Professional summary – a gist of your skills, your strengths, roles performed technologies you know, achievements & awards, certifications if any, etc. Start with the points that are most significant in the list.

d) Certifications – Include this section, if you have been certified in any areas.  Note: I have come across some new comers who include – “preparing for ISQTB” or something to that effect in this section. This is generally not apt. Include only the ones that you have already been certified. For multiple certifications use a table.


e) Work experience – list all the organizations you worked for until now. A table works best for this. Order the columns in this table by keeping your most recent experience as the first row.

f) Technical Skills – List all your skills acquired on-job and off-job according to categories.

g) Educational information –  Tabular format works best for this too. Start with your highest education as the first row. Provide the P.G/ graduation/10+2/10 standard, year of passing, institution/city you went to next. It is optional to include the score you received.

h) Projects –  Projects is a main section in itself. This is where specific information about the kind of work you have performed during the course of your previous employment leading up to now. In case of multiple projects start with your most recent project and move to the next.

For each project include:
Project Header

Project Name
Client: (optional and wherever relevant)
Duration:  Start Month/Year – End Month/Year
Role:
Environment:
Tools:

Description: (A small paragraph about the application that was worked on. Detailed functionality is not necessary)
Roles and Responsibilities:Use bulleted points to describe what your day to day activities on job were.

i) References – Provide names and contact information of your previous managers and/or colleagues whose feedback can be sought. Alternately, you can choose to provide it on request by saying “References will be provided on request”.

Now that we have the information gathered during the pre-resume step and the template, all it takes is to organize the information into a template. Use the template attached for more clarity.

=>> Software Testing QA Resume – Download Sample Template

Testing CV sample

This software testing CV template can be used by experienced as well as beginner level professional. All the sections are given in here. All you need to do is fill in your information. The samples for how to define roles and responsibilities, professional summary, project description etc. are provided too.

Important Points in Resume Creation Process

To summarize these are the steps in resume creation process:

Testing resume 5

Few Important Do’s and Don’t’s:

1. Try not to create a huge resume. 3-4 pages are optimum for a beginner level professional. For experienced personnel, try not to run over 5 pages.

2. Do not include personal information like – passport numbers.

3. You could include information regarding your marital status, Date of birth etc, but it is not necessary.

4. MS word or PDF are the standard formats for a resume.

5. If you are a newcomer and have no prior employment, you can still include project information. These projects are going to be off-job, self initiated. For example: pick gmail.com or amazon.com and test it thoroughly following a testing process that is close to real-time project. Document your results and include that as your experience.

6. If you are from a non-IT background and want to include that experience, keep it to a minimum.

7. Resumes nowadays are being picked by search engines. So include as many keywords as possible and include them repetitively.  Although, use them with caution. I have come across many resumes that include every skill available in the market. A resume is your entry ticket into a job interview not into a job. Including skills that you are not good will put you in a compromising situation when you can’t explain them in an interview.

8. Do not circulate your resume flippantly. Do not post/circulate your resume just to get a feel of the market or to understand how much pay you might receive. Do it only when you are ready for an interview. You do not want to miss a chance at landing a job due to unpreparedness. Be prepared to attend an interview from the minute your resume is out there.

9. Avoid writing huge paragraphs. Stick to bullet points.

10. Check for spelling and grammatical errors.

11. Once you are complete, save your doc with an appropriate name. Typically, “Name_Role/tile_years of experience.doc- (Name-QA Analyst-8 Years.doc)” is recommended.

Tip:  You can also use the Naukri.com resume search option to search their database for resumes related to software testing skills. Using keyword and other advanced search options you can find the best profiles of professionals with matching skills and experience. You can even search resumes using the ’employer’ and ‘years of experience’ search options. But don’t copy their resume. Just use it as a reference. You can refer the template we provided in this articles along with other live samples to write a perfect resume for you.

Now, the resume making process does not seem so daunting, does it? Let us know what tips and guidelines you find most useful.




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33 comments ↓

#1 Mahesh

Thanks a lot. I am fresher in testing and was looking for a template. :)

#2 Suresh

Thank you for the template. it is very useful.

#3 Sunil Hari

Very nice template

#4 Neha Goel

A very helpful post… Thank you

#5 sam

Really very useful….. Thanks a lot.

#6 jyothi

Hi sir,
I done one project on EBanking,
please send me 1yr experiance Resume

#7 karuvarasan

wow thanks vijay and swati this one is perfect…. The idea to save the resume as “Name_Role/tile_years of experience.doc is really great… thank you

#8 mica

hi vijay,

Thanks for this article. its so helpful for us..

but i have question. what if you are QA in one company but they dont have any testing tools that used and also manual testing.. just test and test the software until done and ok to implement..

thanks,
i hope you understand my question

#9 swaroopa

Hi Vijay

Thanks for this useful info.

#10 Swati

@jyothi: This article is to get you started on creating your own resume in your own unique way. Instead of looking for a 1 year old experience resume, why dont you try following the steps here and try to write it. It is easier than you would think. Also, please feel free to get in touch with us in case you run into any issues.

#11 Swati

@karuvarasan: Glad that you found the naming convention tip useful. You are one of our most valued readers and we do appreciate your readership. Thank you

#12 Swati

@mica: I do understand you situation. For a manual testing project without usage of tools, you would like to know how to make it more fetching for you. Is that right?

Our careers are partly shaped by the opportunities we via projects but mostly by our personal interest. If tools are what you would want to focus on try to create a resume in a way that emphasizes more on skills than experience.

The first step would be to learn the tools of your choice.
The next would be to incorporate your learning experience into your resume as a skill you have acquired as opposed to be it being a tool experience.

An example: 2 years experience using JIRA- focus is on experience here.

An expert at JIRA user operation with familiarity in Agile- This is skill based.

This could have a positive impact on your resume.

I hope this helps!

#13 Anwar

Thanks for sharing Vijay. Well, I do not agree about mentioning projects in the CV. Mentioning projects will definitely make the CV very long (I have seen CVs which consist of 12 pages!!!). Rather, I would recommend to mention the skills you gained from the projects and to leave the projects to the interview itself.

#14 Swati

@Anwar: Sure, when there are lots of projects and a few considerable number of years of experience, the project information might make the resume bulky.

We are trying to give out the most basic template that is fit for the majority of our readership. Hence, the generalization.

Thanks for letting us know your opinion. We do appreciate it a lot.

#15 Pradeep Tiwari

thanks @swati for such a good reply of @Mica,query , that how to write good Resume if u don,t have knowledge of many tools .

#16 Nilesh Patil

Hi,Really thanks to you.Whatever points you suggested to improve the resumeis really impressive and rocking.It will definately help the jobseekers like me to get the job as resume is like mirror of the employee.Thanks again

#17 Mohamed

Thanks for this valuable info!

#18 suseela

nice article with detailed information.

#19 bhaskar

Hi..i seen your tips and sample resume..really good very use full..can u provide me performance testing resume on 3+ just sample please
bhaskar.nb234@gmail.com

#20 Lucky

Hi! I was badly looking for a project to fill my resume . Thank you so much for your valuable information.

#21 Rob

Sir, I worked as s software tester for three years from 2006-2009 but after that i have got a break of four years due to some restrictions of my visa. now its all ok with the visa and whats the best way to get back to testing career again. Pls help me.

Rob..

#22 Swati

@Rob: Glad to hear that your legal status permits you to get back to work. I think, the first step is to evaluate your readiness. Take a look at QA job postings(for your relevant experience and skills) and make an assessment about where you stand. If you feel its necessary, take some time to brush up your skills(if needed, consider taking an online class). Remember, you might be rustic at the beginning, but we rarely unlearn what we learned. It might just take a little bit of time to come back to you is all, so please be patient with yourself.

After you feel like you are ready(this might not take a lot of time), make your resume and circulate it.

We all do not live in a perfect world, so pauses in professional life are normal. Do not think of it as a set back. Be confident.

Wish you the best! Please feel free to reach out to us for any further help.

#23 Abhishek

Thanks a lot was looking for tips to make a resume got what I needed.

#24 Shailesh

Hi,

I am regular reader of software testing help articles. currently i am working in Telecom Domain with no any knowledge of testing from last 5 years.

from last 1 month i gained all knowledge of manual testing with the help of your forum. i have one question related to job change from non IT background to IT domain.

what you suggest me in writing my resume to switch job from telecom to IT.

#25 Mahmoud Sabra

Many thanks for this useful article :)

#26 Swarna

Thanks a lot for this article. It is very useful to all the testing engineers.Keep on posting such articles.

#27 Kannan

This article is really useful for preparing effective resume. Thank you vijay.

#28 Monster

Thanks for the sample, it helped me a lot and keep up the good work

#29 jazz

hello vijay
my problem is explaining a project to a interviewer?
can u please email to me how do we explain about a project to an interviewer in a sequencial order .
can u please email me with a real time project how to explain.
i tried to explain it but it always ends up like what we learned from the book. i am not bale to explain theproject with real time experience.
please do help me. thanks

#30 ramesh

hi,
i am looking for best testing profile for fresher.
please provide me.

#31 Istvan

Thank you for your work!
It is a perfect document for resumes

#32 Mallikarjuna

I am loking for Testing 3 yrs experince resume

#33 Mallikarjuna

I am loking for Testing 3 yrs experince resume
plz send me the profilr for experience

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