How to ask for promotion and salary raise in this appraisal

It’s appraisal time! Many companies conduct periodic reviews to give feedback on performance to their employees and to assist employees in developing their career. This appraisal period may be of six months or one year depending on company policies. Performance appraisal is the right time to ask for your promotion as well as salary raise.

Why performance appraisal?

To reward employees for their good work. Appraisal will assist employees to develop in their career and enable them to reach their full potential. Performance appraisal process involves discussion on the previous year employee achievements and identifying area for improvement. This will help employees to develop clear performance objectives for the next review period.

In this article I will concentrate more on “QA performance appraisal”. What are skills and parameters used to judge and rate the QA performance?

This article will help you in following ways:

  • If you are a fresher and yet not faced any appraisal, you will get exact idea of what is performance review and how to face it.
  • If you are an experienced quality assurance engineer then you will know “How to ask for promotion and salary hike in your performance review”.
  • How to effectively summaries your hard work and responsibilities into a good impression in front of management.

In companies having yearly appraisal system, performance appraisal process begins a month before end of each financial year. Performance review forms gets distributed to every eligible employee with instructions on how to fill the form and to whom you need to send these filled forms. After that face-to-face review meetings are scheduled with reviewers.

Following major activities get discussed in review meeting:

  • Project you did in previous year
  • Employees overall performance
  • Comments on performance ratings given by employee and reviewer
  • Employee feedback
  • Areas for improvements
  • Performance planning for the next year.

What are the criteria’s to rate the employee performance?

We are specifically speaking about QA performance appraisal, so here are the main parameters considered while rating software testers/QA persons.

Software testing skills:

  1. Ability to find bugs
  2. Bug reporting skill
  3. Ability to automate work
  4. Test cases design ability
  5. Testing completeness and coverage

Management skills:

  1. Effective role model
  2. Team motivation skill
  3. Estimation and scheduling ability
  4. Ability to anticipate and address issues
  5. Mentoring ability
  6. Planning and time management skill

Personal skills:

  1. Can work independently?
  2. Team player
  3. Self learning
  4. Discipline?
  5. Willing to learn?
  6. Takes initiative
  7. Admit mistakes?
  8. Grasping skill

Other skills:

  1. Communication (Written and verbal)
  2. Documentation skill
  3. Interviewing skill (If applicable)
  4. Training and presentation skill

Based on these parameters employee can give self rating from 1 to 10 for individual parameter and the overall rating as the average of all these ratings. Reviewer ratings will be there also in front of each skill and also reviewer’s final rating.

Ratings are classified like:

Rating from 1-5: Poor performance
6: Need improvements
7: Meets position requirements
8-9: Exceeds position requirements
10: Exceptional! Exceed all requirements all the time.

In performance appraisal form employee needs to give feedback on his/her work till date. Also feedback on company culture, work process and management style.

Employee feedback section is the best section to ask for promotion or salary hike. Mention your overall and relevant QA experience and your ability to handle more challenging work assignments. This will create solid base for management to decide the promotion and salary raise.

Reviewer will fill the “Employee performance planning for next appraisal” section. In this section he/she will address the improvement areas like technical and non-technical skills. Or other personal improvements. Reviewer needs to mention some specific goals employee need to meet for next appraisal. This will become base objective for next appraisal period.

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This is the overall appraisal process. Now key part is how and when to ask for promotion and salary raise?

Here are some key points you need to study before asking for promotion and pay rise:

1) What are your previous year’s top achievements?
You should be ready with list of key projects you did in past year. How was the overall quality of work in this period? Note down some examples, which will illustrate your contribution to company growth.

2) Positive attitude:
Management like employees with positive attitude. Management will think about your leadership qualities before promoting you.

3) Your relationship with your boss and co-workers:
This is a crucial point. Make sure you don’t have any disputes between you and your boss or co-workers. You should be a fair team player.

4) Any major work issue in previous year?
You should be aware of project issues created by you. If these issues are major then think twice before asking for promotion or pay raise. If the issues are minor and you were not directly responsible for those issues then you can have explanation of these issues, if management raised these negative points in your appraisal meeting. Make sure you don’t blame any of your co-workers for any issue.

5) Explain why you deserve promotion:
You need solid work portfolio to explain this. Put forward your contribution to company and how this helped to improve the company.

6) Are you prepared to handle challenges of senior level positions?
Senior level position means more responsibilities. You need to have both technical as well as management skills to handle such positions. Explain how you are a best fit for the new position.

7) Be prepared to present exact amount to be raised in your salary:
If management is ready to promote you then you might get this question: How much pay rise you expect? So do a little study of current market salary range for your new position. Come to some exact figures by doing analysis of your current salary, company’s previous salary hike records and your accomplishments for the appraisal period.

8 ) Know the exact time for getting pay rise:
If you got promotion in last performance appraisal then ask for promotion in current appraisal only if you did some outstanding work. If company is in some financial problems then wait till company get out of this situation. (But don’t wait too much ;-) )

Conclusion:

In short be professionals and specific. Ask for promotion and salary rise, otherwise you will get nothing. Prove your hard work and responsibilities. Be prepared for any outcome. It may be positive or negative. You should be calm in your response and don’t forget to thank your boss and handshake at the end of the appraisal meeting.

Hope this article will help you to climb your career ladder efficiently and will add some professionalism in your career.

If you have a good or bad experience in your previous appraisals then don’t forget to share your experience with our readers. Other’s can learn something from your experience. After all this site is for growing in your career by sharing each other’s thoughts!

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75 comments ↓

#1 Deepak on 04.24.08 at 11:32 am

The way you present yourself is what matter most. Some times the clever guy lags behind just because of the communication and he can’t put all his great work to management. So keep in mind for promotion your communication and interpersonal skill is also important with your technical skill.

#2 Raja on 04.24.08 at 12:52 pm

Really this article is very nice & will be especially helpful for the people who had bad experience during appraisal time.

#3 Raja on 04.24.08 at 12:56 pm

it strongly teaches us that if you don’t open up your mouth during appraisal time, nothing will happen.

#4 prasanna on 04.24.08 at 1:44 pm

very informative.. clearly shoots what to do and what not to do ….

#5 Asif Dafedar on 04.25.08 at 5:25 am

Really nice inputs on how to be prepared for Appraisal.
It’s good that you have covered all the aspects pertinent to appraisal.

#6 shabeena on 04.25.08 at 5:39 am

Nice article……………….

#7 jayesh on 04.25.08 at 6:48 am

Very Informative…sure helpful to people who are going to take salary hike… I think this entire process following in big company..lastly thanks…

#8 aby on 04.25.08 at 7:01 am

its really good to read……………..and informatibe tooo…

#9 anshu on 04.25.08 at 7:55 am

Very nice article

#10 Yogesh Dhage on 04.25.08 at 12:38 pm

Good Article and very informative !!!

#11 Vasiq on 04.25.08 at 6:32 pm

Nice Article …Its a fact theory.

A Positive attitude towards your work and Relationship with your boss and co-workers are very important. When Relationship spoils politics starts.

#12 Sumathi on 04.28.08 at 6:25 am

Hi Guys,
I m working as a software tester.
Can any one guide me to attend the appraisal?
this is first time happening for me.
Thanks in advance

#13 Vishal Chhaperia on 04.28.08 at 6:36 am

Hi Vijay,

Yet i have been in appraisal process but this article have given me even new and greater area to know about appraisal .
All the pros. and cons too.

Thanks Vijay thaks for sharing ur knowledge and experience with.

Looking forward to have more such in future.

Cheers
Vishal Chhaperia

Call: +91-9830704327
Mail: bishalchaperia@gmail.com

#14 Mohit on 04.28.08 at 7:10 am

Hi!

Only one word about the article – “Marvellous”.

#15 Tejaswini on 04.29.08 at 10:51 am

My first apprisal experience was so bad.
As i was fresher at that time, and dont have much idea about apprisal, i didnt get as per my ability, and the reason was they not able to sale ther product..and even i dont have any points to ask something to them,as of less experience, so moral of story ..Your Experience matters a lot

#16 Vijay on 04.29.08 at 11:02 am

@Tejaswini,
dont be a greedy, just be a needy then you will get what you have deserved. From where company will get money, from client, based on the product delivery, you are included in that product development team. So you are suppose to suffer, may good luck you are not fired from the company

#17 Harry on 05.01.08 at 10:38 pm

Hello,

If anyone can help me that how we can start preparing to write White paper on testing methodology..

If anyone prepared in tgheir career ..then do forward to me on kalraharry@gmail.com.

I will be thankful to you.

Regards,
Harry

#18 Vishal Chhaperia on 05.02.08 at 4:54 am

Hi All,

If any of u is working on Unit test then Pls help me out , act. i need to develop a test case on unit testing, I have the SRS as only thing with so Pls tell me how to procced.

Hopeing for early reply!

Thanks

Vishal
call: 09830704327
mail: bishalchaperia@gmail.com

#19 jagannathan on 05.02.08 at 8:08 am

Its really nice and useful. The one who is appraised should be clear first as to what he/she did and how best they contribute in future etc. Most importantly he/she shoud not panic at one-to-one.

#20 Deepak on 05.02.08 at 7:20 pm

Its really nice and useful. The one who is appraised should be clear first as to what he/she did and how best they contribute in future etc. Most importantly he/she should not panic at one-to-one.
thanks you so much

#21 sullah on 05.06.08 at 1:23 pm

Hi,
The article is very nice. Employee should present his work in a proper way to his/her Team lead/Manager. Without presentation don’t expect for good raise or position. Should open your mouth at proper time if you have any issue. :)

#22 Preeti on 05.06.08 at 3:29 pm

Hi,

Firstly i would like to congratulate the author for this wonderful article.

I’m about to ask for an appraisal since its been an year and there has not been a single performance review meeting and this is really making me feel low and doubt my capabilities.

This article has given me the confidence to approach my seniors professionally and ask for performance review,irrespective of what the outcome is going to be.

Thanks again for having the patience to put the experience in the form of this wonderful article.It sure is helpful for many.

Cheers.
Preeti

#23 Kavitha on 05.07.08 at 11:56 am

Good Info is being shared here..

#24 Kavitha on 05.07.08 at 11:57 am

Loads on Info is shared here.Good Site…Gr8 Job done.

#25 karthik on 05.11.08 at 7:11 pm

Wow, excellent job done by the author. Its really amazing to see these kinds of stuffs regarding appraisal.

Keep it up the good work .

#26 Manjula on 05.20.08 at 7:53 am

I am an MCA with less than 1 year work experience. I have a break of 2 years. I am finding it difficult to find a job now. I was exploring in the lines of doing some Diploma Course in Software Testing and getting a job. Can anybody suggest me some good Institutes in bangalore and Will doing a diploma work? Sorry for being out an out of context comment..

#27 Anamica on 05.20.08 at 5:01 pm

Hi Manjula,
In Bangalore there is institute called ‘BenchMark’ at Vivek Nagar. The BenchMark Institute is in “Janet Complex” in ‘Vivek Nagar’ (In the bus stop itself). U go and enquire thr,The Institute is running by ITcorporate persons. It s good for u, if u join thr.
For further information u can go n ask them……

ALL THE BEST……

#28 Awadhesh on 05.23.08 at 12:06 pm

These Sugessions are realy wonderfull, and it will definitely help for Appraisal. some litile tips may be a greate option to your life.

#29 Oliver on 05.27.08 at 4:42 am

Nice article….. Really a good Job…. You have covered all the aspects of testing… and Their PA

#30 Anuj on 06.01.08 at 9:45 am

Very informative and intresting help a lot

#31 Manisha on 06.07.08 at 9:12 am

Our appraisal forms are already submitted and we will get appriasal in next month. At present we can’t spk anything abt ratings. Can anything be done after getting ratings in hand.

#32 selvam on 06.11.08 at 2:07 pm

Hi Friends,

Currently i am working in Non-IT field and planned to switch my career to testing.I had learned the basics of testing,and now i am very eager to learn testing practically with real time projects.
If any one interested to teach testing personally with real time projects , i will be more grateful, or else show me the right place in chennai.
Thanks & regards
selvam.ba@rediffmail.com

#33 Chandan on 08.08.08 at 12:37 pm

Hi Friends,

Am currently working in a mid-sized IT services co. as a Manual Test Engineer. We mainly provide .NET solutions & services to our clients.

Can anybody let me know which HTML validator is the best open source tool available for .NET applications. Am using NetMechanic (Keynote) Trail version which has very limited features.

Thanks,
Chandan
raochandan04@gmail.com

#34 The Guru on 09.01.08 at 7:14 am

Quite well said and nicely put. I agree that performance carries almost 80% of weightage and remaining is how you carry yourself in the appraisal process, and how well you are integrated with your team.

#35 Abdul Rouf on 09.02.08 at 11:34 am

Hi All-

Believe me friends communication is very important in IT industry and it is more important to study current company financial status while asking for salary rise.
I like one thing in this article “If company is in some financial problems then wait till company get out of this situation. (But don’t wait too much ) “Because you have to believe in yourself /your ability. Inshahallah you will get better opportunity.

#36 Abdul Rouf on 09.02.08 at 11:39 am

Hi All-
Believe me friends communication skills are very important in IT industry and it is more important to study current company financial status while asking for salary rise.
i like one thing in this article “If company is in some financial problems then wait till company get out of this situation. (But don’t wait too much ) “Because you have to believe in yourself /your ability. Inshahallah you will get better opportunity

#37 Girija Prasad Mohanty on 10.03.08 at 7:30 am

Excellent Information…

#38 Manoj on 11.03.08 at 5:31 pm

I got lot of information from this article

#39 Abhi on 11.20.08 at 6:16 am

For the last 1 year i m working in an IT company,i m a bcom graduate,and doing regression testing in SAP so what is the best course for me in software testing field as i dont have that much IT knowledge,plus i m a fresher,the company has given me small overview type training then i have started the regression testion

thanks in advance

#40 priyadharshini on 12.06.08 at 3:59 am

realy its tremendous,thanks for ur sharing

#41 Sree on 04.02.09 at 8:55 am

Hi,

I am also a SQA engineer…The article is excellent…Now i am going to face my first appraisal meeting..Before that i got a chance to read this wonderful article..Defenetly it will help me to give a wonderful performance on the time of the hike…

Thank You

Sree!!!

#42 dangi on 04.02.09 at 11:06 am

how to comment on our performance during the year?

#43 kashyap on 04.02.09 at 11:16 am

how to comment on our performance during the year?
this is very good question, pls answer it immediately….

#44 kanchan on 06.09.09 at 12:09 pm

Hi friends,
This month i got Appraisal but i got very less hike compare to my co-tester, i am certified tester and my performance is very good. there is one more meeting regarding this, can anybody help me? how much i should ask hike and how i should speak with my boss to get more hike? please reply to -kanchi9kant@rediffmail.com

#45 Saranya on 07.29.09 at 6:10 am

First time im facing appraisal.I m working as a sales coordinator in a concern.I would like to move to development team .how should i expose in my appraisal form..Pls help me

#46 JayKay on 07.29.09 at 9:14 am

Hi Manjula,

In Bangalore there is institute called ‘QSpiders’ at Bull temple road. U go and enquire thr,The Institute is running by ITcorporate persons. It s good for u, if u join thr.

For further information u can go n ask them……

ALL THE BEST……

Jk.

#47 ARJUN on 08.17.09 at 9:40 am

It is very nice and useful to face appraisal interviews and it would be better if you give some more information regarding how to ask appraisal when management is not really intrested to give hike.

#48 Chiks on 08.24.09 at 11:13 am

Awsum article………. ;-)

#49 Manasa on 09.03.09 at 3:27 pm

Good article… but it would have been nice if you would have provided sample answers to the your (above mentioned) questions.

Thanks,
Manasa

#50 Manasa on 09.03.09 at 3:28 pm

Good article… but it would have been nice if you would have provided sample answers to your (above mentioned) questions.

Thanks,
Manasa

#51 Siren on 09.04.09 at 8:24 am

Good article.. Learn much in this website.
actually most of tester in Taiwan are not important for company. It’s hard to ask for promotion and salary raise. this is my experience in TW.

#52 Sree on 11.12.09 at 1:00 pm

Very Nice Toooogood

#53 Priyanka on 12.01.09 at 3:34 pm

I felt the articels clearly tells how one should prepare himself from problems which exist at that particular time ..As everyone should throughly prepare themselves, because the mind doesnot work at that moment and the people around you are so dominating and clever that they dont allow you to made your mind in the positive growth ,,,,,,,,,,,,,
However , my jotting this points in the back of the mind helps a person to cope with the pressure at the time of appraisal

#54 prathosh on 12.08.09 at 10:16 am

Hi My Name is Prathosh
I have been working in a MNC Bpo company
Even i had lots of bad exp in my appraisal
I Worked Harder But I Didnt get the credit for it
and I Been Rated as Below expectation.
It hurts Sometimes But That Is the exp
I Learnt And Now I am Confident This appraisal
I Will Demand Since i have contributed a lot
to company,If they say No I Will Make a Move
I am Confident
a Person can be cheated Only he is not aware of what is what
Once he realises what is what
No Body can cheat Him
Thank god i came to know what is what
I Hope everything happens to me positively
Take care friends
Dont trust Anybody,Be careful.

#55 sunil on 12.16.09 at 6:56 am

Tooooo good artical.

#56 InfoSeeker on 02.07.10 at 5:15 pm

Good information.

#57 Joseph on 02.16.10 at 5:03 pm

Require deeply answered plz. No it’s good to understand

#58 amarnath on 04.03.10 at 6:40 am

very informative article

#59 Shaheen on 04.19.10 at 8:06 pm

Tomorrow will be my annual appraisal day,will be my 2nd appraisal,i got some ideas to to fill my form and analys my self in a ways of SWOT

#60 AM on 08.24.10 at 3:01 pm

Very good site, which can be referenced at all levels.

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#63 Shyam on 03.28.11 at 1:01 pm

Very nice article!!

#64 srinivas on 05.04.11 at 4:56 pm

Hello vijay

Its glad to view your articles . Knowing how to tackle for promotion and further hike issues.

Thanks a lot for sharing this information .

#65 Moazzam Ali on 04.10.12 at 7:09 am

Great Job!!

#66 Eugenia Yakhnin on 05.20.12 at 12:11 am

A few items stolen for my performance review, deeply sorry, DD:
Excellent article, many thanks

#67 ghu on 11.30.12 at 6:32 am

Hello to All,

I would like to say thanks to author of this article,

I have completed an year in my company, I had asked about appraisal the time of 6 months completed, they said we don’t have projects wait till get the project, so i have been waiting since 1 year about project and appraisal but they don’t bring any projects, So again I’m planning to ask about appraisal, let me know how to ask appraisal with out any contribution to company, even i want to shift this company,they had 2 years bond from me so I should be her for more one year, pls……… suggest me how to approach,
thanks in advance,

#68 raghu on 11.30.12 at 6:33 am

Hello to All,

I would like to say thanks to author of this article,

I have completed an year in my company, I had asked about appraisal the time of 6 months completed, they said we don’t have projects wait till get the project, so i have been waiting since 1 year about project and appraisal but they don’t bring any projects, So again I’m planning to ask about appraisal, let me know how to ask appraisal with out any contribution to company, even i want to shift this company,they had 2 years bond from me so I should be her for more one year, pls……… suggest me how to approach,
thanks in advance,

#69 sandeep on 12.13.12 at 3:18 pm

Thanks’ a lot for sharing

i am going for my first apprisal on 19 th this month

#70 Pavan on 01.25.13 at 5:32 am

This article is Awesome !! add some spicy stuff it will definitely help to get our expectations !! ;) Cheers

#71 raghuram on 06.26.13 at 2:40 pm

HI send some new qustions

#72 Sunil Hotgikar on 07.19.13 at 1:09 pm

According to the rules and regulation, it is passed one year for my probation period,
though no talk about the appraisal has been done with me, either by HR or by the team lead.
Product got developed but not sold as per companies expection. Comapny laid off the resources. I got shifted in other project. coz my performance was excellent and still m having excellent perfomance. Please let me know how to ask for appraisal.

#73 mahk on 10.16.13 at 3:44 am

Hi friends,

I need help!

This month i have Appraisal meeting and performance is very good.this time i want promotion as Sr.Test Engineer.

what should i have to fill in form so that i can get it easily!

#74 asma on 01.08.14 at 8:47 pm

Can you please help me to write in the “Employee feedback section” to ask for promotion and increment in salary. As my appraisal is under process.

#75 Amol on 02.19.14 at 11:39 am

Hi,

I need some suggestion on one situation during appraisal period.

I did well in my last project. Client shares feedback with us where my overall performance was “Extra Ordinary”.
My manager, team member’s feedback was positive
But my appraisal was not that much good compare to my other team members.
I asked for this, they said, this is one of the best appraisal where I knew this is not (because I knew the salary hike of other members).

How should I reply to this situation?

Thanks in advance.